Specialty Vehicles

University staff may rent specialty vehicles for approved University activities throughout the U.S. and Canada. All staff renting vehicles must bring an original Form 1 signed by their business office or department head, dean, or director, and a valid U.S. or Canadian driver's license. 

Examples of Specialty Vehicle Types: 

  • Luxury VIP car — Lincoln Town Car
  • SUV
  • A type of car or van that is not part of our fleet


Specialty vehicle rates are based on Enterprise's rates, where we receive the vehicle from.  They are based on the type of vehicle requested, Wex charges that are placed on the provided car, and a processing fee - an estimate can be provided upon request. All other related travel expenses, including tolls and parking, are the responsibility of the driver and their department.

Specialty vehicle requests are through Enterprise and some vehicle types are not guaranteed. Requests for these specialty vehicles need to be made at least one week prior to the scheduled departure time of your trip. 

*Charges start on the day and time you pick up the vehicle. 

*Note: When you are using a rental vehicle, please note that you/your department are taking on the liability of the care of the vehicle.  Any damages beyond the normal wear and tear of the vehicle found after the reservation will be at the responsibility of the department renting the vehicle.  This will involve communication between you/your department, our Risk department and Enterprise's risk department.  It is the driver's responsibility to report this to their business office if Transportation Services or Risk Management contacts them regarding any damages found in the post-inspection process.


You will need the following information to make a car reservation: 

  • Type of vehicle desired and any special needs
  • Driver's name
  • Departure date and time (see pickup times below)
  • Return date and time
  • Destination
  • Estimated total miles
  • Number of passengers
  • Caller's name, phone number and department
  • Mark the type of vehicle on Form 1 as "other," and indicate the specific type of vehicle ordered 

Make reservations as far in advance as possible by calling (765) 494-2114. 

Miscellaneous Charges 

  • Miscellaneous charges include additional cleaning and/or repairs as required
  • Replacement of lost or stolen key cases, keys or key fobs are also considered miscellaneous charges


Notify Transportation Service at (765) 494-2114 of any changes regarding the scheduled trip, or to confirm reservations, as far in advance as possible.


Notification of trip cancellations must be phoned in at least 24 hours prior to the vehicle pickup time specified.  Charges may apply due to being specially requested if cancelled after the 24-hour window.

Driver Qualification and Authorization 

  • All persons who will operate a vehicle on University business or for any other University purpose must meet the Qualification Requirements and Procedures Application to all drivers as outlined in section 1.1 of the Vehicle Use Policy

Driver Certification

The Form 1 requires a driver's certification. By signing for the vehicle and noting the state and expiration of the operator's license, the driver certifies: 

  • Possession of a valid U.S. or Canadian driver's license.
  • Only approved drivers, who meet all requirements, are authorized to drive the vehicle.
  • The vehicle will be used only for approved University business.
  • The vehicle will be driven in accordance with state and local laws and regulations, and in a courteous manner that represents Purdue University. 

Pickup Times

  • The Purdue Transportation Service office is open from 7 a.m.-5 p.m. Mon.-Fri.
  • Vehicles may be picked up before or after business hours via the Kiosk. Charge will begin when the car is picked up.

Note: Transportation Service office hours are adjusted around University holidays. Please call if your departure time is near an official University holiday. 

Vehicle Return Procedure 

  • Vehicles should be returned to Transportation Service by the date and time stated on the Form 1.
  • Park the vehicle in the lot to the North of the Materials Management and Distribution Center (MMDC).
  • Check interior and trunk for personal items; items found will be kept at the main Transportation Service building for two weeks before being sent to Central Lost and Found.
  • The fuel tank Must be returned full.
  • Record the odometer reading and turn it in with your key.
  • Parking and toll receipts must be reimbursed through the driver's business office.
  • After office hours, place Enterprise/National key case in the drop box (located to the right of main office door). For all Purdue Rental Keys use Kiosk unless told otherwise at pick-up.
  • Alert Transportation staff of any mechanical problems or other concerns you have regarding the vehicle.
  • Report accidents or damage to the vehicle immediately.

Purdue University, 610 Purdue Mall, West Lafayette, IN 47907, (765) 494-4600

© 2015 Purdue University | An equal access/equal opportunity university | Copyright Complaints | Maintained by Transportation Service

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