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Registered Student Organizations with Physical Contact or Physical Exertion Activity Planning Form Requirements

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For more information, please check our Frequently Asked Questions .

To learn more about the steps that Purdue is taking to protect the Purdue community, visit the Protect Purdue web page.

Protecting Myself, Others and the Purdue Community:

Many Recognized Student Organizations (RSOs) engage in activities that are high in physical contact and exertion. These activities have typically been a source of cultural connections, exercise, networking, competition and stress relief. For the purposes of this document, this includes dance groups, singing groups, sports related organizations and vehicle related organizations, theatre organizations, as well as groups that engage in these types of events and activities.

Please provide the following information as you plan for the return of people and programming:

Basic Information: Date, location, number of individuals (student, staff, faculty, visitors)

  1. RSOs would be mandated to complete an activity planning form for all activities.
    1. Every Event Planning Form submitted for this type of event MUST be reviewed by the Student Event Safety Committee.
  2. RSOs would designate a safety officer
    1. The lead would be responsible for ensuring adherence to but not limited to everyone wearing a mask, max number of all in attendance, ensure proper signage, and ensure proper sanitation before and after.
  3. Organizations would need to reserve space and adhere to proper social distancing, and proper PPE.
    1. Outdoor and Indoor spaces would need to adhere to the max of 25 people and be at half the capacity for the space.
    2. Spaces designated for manufacturing items or using tools would need to prevent cross utilization of tools or machines.
      1. People should RSVP to use the space or machine while social distancing. After using space or machine they would need to be cleaned for the next step.
      2. Larger organizations may need to stagger or operate in shifts to allow the entire organization to learn the same routine or information.
    3. Labs, spaces, garages set up for Vehicle maintenance would need to be reviewed by REM for appropriate capacity.

Purpose of the Event?

  1. To provide an opportunity for student organizations to engage outside the classroom. As stated earlier the events and organizations serve multiple purposes and are invaluable for many students to connect to each other and the institution. Providing an avenue to engage is imperative.

Recommendations for types of activities? 
Organizations would be allowed to provide virtual opportunities as well as strength conditioning or club workouts. They would still need to maintain 6ft or more. 

  1. Singing:
    1. Rehearsals: Groups that engage in singing should use outdoor opportunities and spread at least 6ft apart.
    2. Performances would be orchestrated to be live streamed only.
    3. Recording studios would be prohibited until further notice.
  2. Dancing/ Theatre:
    1. Rehearsals: Members could rehearse and perform individual moves but would refrain from touching others. 
    2. Competitions: Only member against member non-contact competition may occur.
      • No Sharing gear or equipment
  3. Sport & Hobby RSOs:  
    1. Competitions: Only member against member non-contact competition may occur.
    2. No Contact
    3. No sharing gear or equipment
  4. Vehicle Clubs
    1. Testing, Club maintenance, and activities must occur on campus ONLY, this would exclude clubs that they would need to travel off campus (Purdue Pilots or Off-Roading club)
    2. Vehicle would be 1 person only
      1. Reamer would be a possible exception. Two people are needed to operate and see out of the cab. This is due to the cone shape mounted on the train that prevents the driver from fully seeing especially on turns. 
    1. RM01 approvals for drivers would still need to be approved.
    1. Member must social distance during testing of vehicles/carts.
    2. Vehicles that need maintenance off campus would need to seek an exception.
    3. This include organizations with Grand Prix carts

Outline your plan for complying with the requirements of the Protect Purdue Pledge: to protect myself, protect others, and protect the community.

  1. Mandated Attendance documentation
    1. All activities, events, rehearsals, tests, practices, scheduled maintenance would have mandated attendance documentation. Through the Boilerlink platform students would be required to use the RSVP feature.
    2. Temperature checks upon entering space. This may be used as additional checks for symptoms.
      1. Can use personal thermometer or check-out one from SAO to use at event
    3. No non- Purdue visitors allowed
      1. If there is a safety check needed for a vehicle, the first attempt would be virtual. Possible deferment of maintenance or official request to SAO to allow visitor.
    4. Provide mechanisms to ensure the services are accessible regardless of format.
      1. What DRC resources are needed? Interpreter?
      2. Must indicate in the APF
  2. Face Masks
    1. All RSO members must wear a mask when engaging in activities, rehearsals, tests, and practices unless they are outside and will remain at least 6ft apart at all times.
    2. If a student is without a mask the RSO would need to have supplies for the student or turn the student away.
  3. Social distancing
    1. Students would adhere to set space guidelines at a minimum of 6ft, this includes while waiting in line, outside or within the space.
    2. RSOs designated safety member would be responsible for ensuring social distancing is maintained.
  4. Face Shields
    1. When social distancing cannot be maintained and closer distancing and certain activities require additional PPE a face shield along with a face mask must be worn. For example: In settings with closer distancing wherein students are facing each other, or students will be moving around, everyone must wear face shields in addition to face masks.
    2. See REM Guidance on Face Shields.
  5. Protection of people located at reception, transaction windows:
    1. RSOs would need to follow guidance for lines of people entering an event or being checked in for attendance.
  6. De-densification of spaces
    1. Adherence to predetermined seating and anticipated lines for entering the meeting would need to include painted or taped demarcations for social distancing.
    2. Predetermined staging/ demarcation may need to take place in performance spaces.
    3. Room capacity would need to be 50 or more to adhere to the 25 person guideline.
  7. Public areas (restrooms, conference rooms, kitchenettes)
  8.  Classrooms/Spaces Used
    1. RSO would be responsible for cleaning and sanitizing after their event/activity.
    2. RSOs will need to coordinate with the Building Deputy or Facilities manager to understand all protocol for the designated space.
    3. RSOs will need to create a plan for attendees to properly enter and exist spaces to adhere to proper social distancing.
    4. RSOs will need to create or work with the facility on signage.
  9.  Transportation:
    1. All RSO activity is to be maintained on the West Lafayette Campus.
    2. No activities, travel, socials, etc. will be permitted off campus.     
    3. Organizations that use an on road or off road vehicle may “test” or utilize vehicle on campus. They would need to adhere to proper social distancing and ensure RM01 approval is in place. 
    4. Vehicles that receive off campus maintenance would need to submit an activity planning for review, virtual assessment or maintenance postponed is preferred.

What is the plan for emergencies?

  1. Student organizations would be instructed to call 911 for emergencies.

What is the plan if someone exhibits symptoms of COVID-19?

  1. The RSO safety officer must instruct the student to leave the event and direct the student to contact PPHC (Protect Purdue Health Center at 765-496-INFO (4636) or toll-free at 833-571-1043) immediately. Student must follow the direction of the case manager at PPHC.
  2. PPHC case managers will likely begin the contact tracing that will identify those in close, significant contact with the student feeling ill and contact tracing will contact as appropriate. Each student, faculty or staff that is managed by PPHC is done so individually and the RSO should refrain from communicating on behalf of the symptomatic student.
  3. SAO would provide the list of attendees to that specific event for contact tracing.
  4. SAO could also look up the student name and see all meetings, events, and activities attended sponsored by RSOs.

Will food be offered at this event/program? If so, please describe:

  1. No food would be allowed for these types of activities.

Plan to address non-compliance.

  1. People may report through the OSRR platform maxient.
  2. RSOs in violation of the Protect Purdue Plan
    1. An Investigation of the activity with OSRR & SAO
    2. Depending on the level of non-compliance
      1. Verbal/Written Warning, Limitation of Privileges, up to more severe consequences (no further meetings/activities)

Additional information about this plan.

  1. The SAO office will provide training for planning and executing events during COVID restrictions to RSO leaders as well as RSO advisors. Our office will continue to offer individual consultations.
  2. We will begin to reach out to organizations that planned activities/events previously to discuss their plans and help guide them on the possibilities for this semester.
  3. An instructional YouTube video will also be created.
  4. We may be able to have a small stockpile of sanitation items for students to check out. Including Clorox wipes, thermometers, and hand sanitizer.

Every Event Planning Form MUST be reviewed by the Student Event Safety Committee

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