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Protect Purdue Registered Student Organizations Activity Planning Form (APF) Submission Overview

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For more information, please check our Frequently Asked Questions .

To learn more about the steps that Purdue is taking to protect the Purdue community, visit the Protect Purdue webpage.

Student Activities and Events for the Spring Semester: 

All activities and events, including callouts and meetings, will continue to be reviewed through the Activity Planning Form (APF). We are currently reviewing the guidelines released for the spring and will work with organizations as they create safe opportunities for students to be involved. If you would like to discuss in detail the specific possibilities of your event, please schedule a meeting with one of our staff members. You can also submit your Activity Planning Form (APF) and we can communicate through the comment section. We look forward to better understanding your activity and/or event.

As you are planning, be prepared to answer:

  • How will you enforce various safety protocols, such as social distancing and wearing masks?
  • How will you monitor the max number of people (capacity) allowed?
  • How will you engage participants that are not on campus/virtual?
  • Can this event happen virtually?

For the most up to date information regarding student organization activities and events, please visit:

Protecting Myself, Others and the Purdue Community:

Here are some general expectations for Registered Student Organizations (RSOs) in complying with the requirements of the Protect Purdue Pledge to Protect Myself, Others and the Purdue Community:

For more specific expectations on certain types of RSO APF requests, please see individual pages in the side navigation on the left in this section of the site. 

Basic Information: 

  • Date, location, number of individuals (student, staff, faculty, visitors)
  • Every Event Planning Form MUST be reviewed by the Student Event Safety Committee.
  • In most cases RSOs would designate a safety officer
    1. The lead would be responsible for ensuring adherence to but not limited to everyone wearing a mask, max number of all in attendance, ensure proper signage, and ensure proper sanitation before and after. 

Outline your plan for complying with the requirements of the Protect Purdue Pledge: to protect myself, protect others, and protect the community.

  1. Mandated Attendance Documentation
    1. Temperature checks upon entering space. This may be used as additional checks for symptoms.
    2. Can use personal thermometer or check-out one from SAO to use at event
    3. Provide mechanisms to ensure the services are accessible regardless of format.
      1. What DRC resources are needed? Interpreter?
      2. Must indicate in the APF
  2. Face Masks
    1. All RSO members and patrons must wear a mask when engaging in activities, rehearsals, tests, and practices unless they are outside and will remain at least 6ft apart at all times.
    2. If a student is without a mask the RSO would need to have supplies for the student or turn the student away.
  3. Social distancing
    1. Students would adhere to set space guidelines at a minimum of 6ft, this includes while waiting in line, outside or within the space.
    2. RSOs designated safety member would be responsible for ensuring social distancing is maintained.
  4. Face Shields
    1. When social distancing cannot be maintained and closer distancing and certain activities require additional PPE a face shield along with a face mask must be worn. For example: In settings with closer distancing wherein students are facing each other, or students will be moving around, everyone must wear face shields in addition to face masks.
    2. See REM Guidance on Face Shields.
  5. De-densification of spaces
    1. Adherence to predetermined seating and anticipated lines for entering the meeting would need to include painted or taped demarcations for social distancing.
    2. Predetermined staging/ demarcation may need to take place in performance spaces.
    3. Room capacity would need to be 50 or more to adhere to the 25 person guideline.
  6. Public areas (restrooms, conference rooms, kitchenettes)
  7. Classrooms/Spaces Used
    1. RSO would be responsible for cleaning and sanitizing after their event/activity.
    2. RSOs will need to coordinate with the Building Deputy or Facilities manager to understand all protocol for the designated space.
    3. RSOs will need to create a plan for attendees to properly enter and exist spaces to adhere to proper social distancing.
    4. RSOs will need to create or work with the facility on signage.
  8.  Transportation:
    1. All RSO activity is to be maintained on the West Lafayette Campus.
    2. No activities, travel, socials, etc. will be permitted off campus.     
    3. Organizations that use an on road or off road vehicle may “test” or utilize vehicle on campus. They would need to adhere to proper social distancing and ensure RM01 approval is in place. 
    4. Vehicles that receive off campus maintenance would need to submit an activity planning for review, virtual assessment or maintenance postponed is preferred.

What is the plan for emergencies?

  1. Student organizations would be instructed to call 911 for emergencies.

What is the plan if someone exhibits symptoms of COVID-19?

  1. The RSO safety officer must instruct the student to leave the event and direct the student to contact PPHC (Protect Purdue Health Center at 765-496-INFO (4636) or toll-free at 833-571-1043) immediately. Student must follow the direction of the case manager at PPHC.
  2. PPHC case managers will likely begin the contact tracing that will identify those in close, significant contact with the student feeling ill and contact tracing will contact as appropriate. Each student, faculty or staff that is managed by PPHC is done so individually and the RSO should refrain from communicating on behalf of the symptomatic student.
  3. SAO would provide the roster of attendees to that specific event for contact tracing.
  4. SAO could also look up the student name and see all meetings, events, and activities attended sponsored by RSOs.

Plan to address non-compliance.

  1. People may report through the OSRR platform Maxient.
  2. RSOs in violation of the Protect Purdue Plan
    1. An Investigation of the activity with OSRR & SAO
    2. Depending on the level of non-compliance
      1. Verbal/Written Warning, Limitation of Privileges, up to more severe consequences (no further meetings/activities)

Additional information about this plan.

  1. The SAO office will provide training for planning and executing events during COVID restrictions to RSO leaders as well as RSO advisors. Our office will continue to offer individual consultations.
  2. We will begin to reach out to organizations that planned activities/events previously to discuss their plans and help guide them on the possibilities for this semester.
  3. An instructional YouTube video will also be created.

 

For Specific Requirements for Various RSO acitivities, please see the full list of requirements on the separate groups in the left side navigation of this page. 

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