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Frequently Asked Questions

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Purdue Student Activities and Organizations is committed to the health, safety and welfare of every member of the Purdue community. We are working hard to offer the safest experience we can. Below are some FAQs. Please continue to monitor this page as well as the Protect Purdue website for the most current information. We look forward to welcoming you back and can't wait to see you soon!

My organization wants to meet in person. Where should we start?
  • Once you have decided to meet or host an activity in person, your next step is to evaluate all the risk, designate a member as a safety officer, then submit an activity planning form.
Why does my organization need to designate a safety officer?
  • Organizations put a lot of time and effort into making sure their event is successful, with the new guidelines for the semester a safety officer ensures that your organization is making the event safer for those attending. They are able to do this by ensuring all are wearing a mask, social distancing, checked in via the Corq App, and adhering to the protocol set forth in the activity planning form.
Are student organizations allowed to travel?
  • Student Organizations may engage in domestic travel with COVID safety plans approved by the Office of Student Activities and Organizations.
When must student organizations submit an APF?
  • All events (in person and virtual), meetings, rehearsals, and activities must submit an APF. This includes call outs and general meetings. APFs must be submitted a minimum of 2 weeks prior to event.
If I submit my activity form less than the 2 week guideline, will I be given an exception?
  • No, there will be no exceptions for this guideline for the foreseeable future.
How many people can participate in an event or activity?
  • There are currently no limitations on the number of event or activity participants.  
How do I access my Event Pass?
  • Online instructions.
  • If using a web browser:
    • Sign into BoilerLink
    • Click on the circle in the upper right-hand corner with your initial or picture
    • Click on the Event Pass
    • You will have the option to download your pass to Apple Wallet or Android Pay, or screenshot your pass and save it to your favorites in your camera roll. 
  • If using the Corq App:
    • Open the menu in the upper left-hand corner
    • Sign into your Campus
    • Open the menu again
    • Click on Event Pass
    • You will have the option to download your pass to Apple Wallet or Android Pay, or screenshot your pass and save it to your favorites in your camera roll.
How do I scan guests into RSO events?
  • Those in charge of tracking attendance will need to download and use the Campus Labs Event Check-in app on their phone or tablet. Once your APF is approved, you will be able to retrieve the Event Access Code from the manage side of your event. This link provides a great walkthrough. 

    Those attending your event will need to have access to their Event Pass. They can access the Event Pass in two ways: from the Corq app or from BoilerLink. In either case the Event Pass will be located under their account. The Event Pass is a unique identifier for that individual and stays the same no matter what event they are attending. Therefore, once they access it they can add it to their Apple or Android wallets, take a screenshot of it, or print it for their convenience. If, for whatever reason, they do not have their Event Pass and cannot pull it up, they can give their Purdue email to the person checking them in for manual check-in.
  • To access your Event Access Code:
    • Click on the grid/square in the upper right-hand corner
    • Click on manage
    • Click on your organization
    • Click on the 3 lines in the upper left-hand corner
    • Click on Events
    • Click on the name of the event
    • Scroll dow to the second section and you will find your events access code
    • You will place your event access code in the check-in app
  • To use the Check-In App: 
    • Download the Campus Labs Event Check-In App
    • Enter your event access code and click Start Session
    • Log in using your BoilerKey login information 
    • Click Start Scanning
    • Scan attendees' event passes
      • If they cannot access their event pass, click No Pass or the magnifying glass icon at the bottom of the screen and enter their Purdue email address      
    • When their information pops up, click Check-In
    • ***Note, the Corq App cannot be used to find their event access code
Is tracking attendance mandatory?
  • Yes, tracking attendance is mandatory for all in person activities. This includes small and members-only meetings. Student organizations hosting the event will use the Campus Labs Events Check-In app to check participants in. Attendees will need to have their event pass to check in to any event or activity. Students can access their event pass on BoilerLink or the Corq app. 
Are there any suggestions SAO has for this semester?
  • Always have a plan B plan to have a 100% virtual event. Make sure to include hybrid options for students who are off campus.
Can student organizations use SFAB & SOGA grants to host a virtual event?
  • Yes, both grants have the availability for their recipients to move their events to a virtual status.  If you have questions regarding your grant please email or
Will there be consequences if my student organization does not wear a mask or follow the new guidelines for this semester?
Should we use additional precautions such as a thermometer or face shield for our event?
  • Thermometers may be used to check for symptoms. Participants can use their personal thermometer or check one out from SAO to use at an event. When social distancing cannot be maintained and closer distancing and certain activities require additional PPE, a face shield along with a face mask must be worn. For example: in settings with closer distancing wherein students are facing each other, or students will be moving around, everyone must wear face shields in addition to face masks. See REM Guidance on Face Shields.
What should we do if someone exhibits symptoms of COVID-19?
  • The RSO safety officer must instruct the student to leave the event and direct the student to contact PPHC if they display symptoms (Protect Purdue Health Center at 765-496-INFO (4636) or toll-free at 833-571-1043) immediately. The student must follow the direction of the case manager at PPHC.

    PPHC case managers will likely begin the contact tracing that will identify those in close, significant contact with the student feeling ill and contact tracing will contact individuals as appropriate. Each student, faculty or staff that is managed by PPHC is done so individually and the RSO should refrain from communicating on behalf of the symptomatic student. 
Is food allowed at student organization events?
  • Boxed meals or prepackaged foods should be utilized and dining held outdoors to the extent possible. 
  • If possible, buffet style meals should be served by an individual wearing both a face mask and disposable gloves. If no dedicated server, hand sanitizing stations should be readily available for diners to use prior to eating.
  • If dining is held indoors, seating should be de-densified and distributed to the fullest extent and yet accommodate attendees, and masks must be worn when not actively eating or drinking (in lines, while socializing, etc.)
  • Food trucks and catering vehicles are currently not approved until after October 1 for student organization events and activities. 
Can student organizations borrow equipment?
  • Yes, student organizations may borrow equipment from SAO for use at approved events or activities. To reserve equipment, please call 765-494-1231

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