Frequently Asked Questions


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General Proposal Development

What is a proposal coordinator?
EVPRP proposal coordinators are experienced in writing, editing, and strategizing for the development of compelling proposals. They do not write the technical portions of your proposals but are qualified to help you address key components of your submission and ensure responsiveness to the funding solicitation.

What projects qualify for proposal coordination services?
We try to help to at least some degree with all requests from Purdue PIs, but we do have two types of coordination services. PIs with larger, higher complexity proposals (typically over $1 million budget and multidisciplinary) can request the more extensive large proposal coordination by emailing Include in your email key details such as PI name, name of funding opportunity (or even better, an attachment with the solicitation), due date, and budget amount. PIs on smaller proposals (typically single investigator and under $1 million) can request consultation help by emailing Details on services provided for large proposal coordination vs. smaller project consultation are found on ( For both of these arrangements, however, the sooner we are aware of your proposal needs, the better we can accommodate you.

Do I pay for proposal coordination services?
No, this service is free.

Cost Share

Is there an automated or online interactive way to request cost share?
You can access an online form to request cost share funds from the EVPRP at ( However, cost share from your department and college must be sought from the appropriate head and/or associate dean for research since each unit evaluates the strategic value of your project to their unit and makes their cost share decisions accordingly. The cost share process at the college level is not uniform and precludes an overall automated system. If you submit the online form to the EVPRP, we can alert your department/college that you will be initiating discussions with them but will only do so after consulting with you first. You can read more about the EVPRP philosophy on cost share and process details at (

Limited Submissions

What is a limited submission?

If a sponsor puts a limit on the number of responses it will allow from an institution, the EVPRP initiates an internal limited submission competition. The process requires potential applicants to submit a preproposal. You can find out more about the limited submission process by downloading the Limited Submission Proposal and Review Process document at:

Why do some competitions request me to contact the EVPRP while others require a preproposal?
For solicitations where we expect little competition among Purdue candidates, we will simply ask an interested team to contact the EVPRP stating their intention to submit.  If we receive notification from more proposers than the number of proposals allowed, internal preproposals will be required. If not, submitters are notified to proceed with their proposal directly to the sponsor. Preproposals are required when we anticipate needing to hold an internal competition.


How do I write an effective internal preproposal?
The EVPRP tailors preproposal templates to the goals and review criteria of each opportunity. You should read the entire RFP, and answer template questions based on the sponsor’s criteria. Avoid using abbreviations, acronyms, and technical jargon but do write at the level of a highly educated lay person. It is also important that the project description explains the critical need for your research. Consider describing: What is the problem? What has been done so far? What is the gap that remains? How will you address that gap?

I missed the internal deadline for a preproposal. Can I still be considered?
Only if the number of submissions received is less than the number allowed. The internal competition officially starts upon receipt of preproposals and we enforce the deadlines in the interest of fairness, consistency and transparency. Following a competition where we receive fewer responses than the number of submissions allowed, the remaining submissions are filled on a “first to notify” basis.

Do I need a COEUS budget for an internal preproposal?
No. Preproposals should tell how much funding will likely be requested and an idea of how that money will be used/justified. The numbers should be as realistic as possible but are not final or binding for the actual proposal.

I want to add a faculty member to a preproposal but haven’t been able to confirm their interest since they are traveling. Can I just write them in and confirm with them later?
No. Please confirm the interest of all participants mentioned by name in a preproposal before submitting. If you are unable to get in touch with someone, you can note that you will pull in certain expertise from a person yet to be identified (e.g. – Chemical engineer with expertise in polymers – TBD).

How much consideration is put on the team members during an internal review?
All team members should have a well-defined role in the project and appropriate expertise. Build meaningful partnerships with potential collaborators prior to proposal submissions whenever possible.

How do I find the deadlines and contact information for limited submissions?
You can find a list of open competitions, including deadlines and contact information, on our limited submission website at:

What do I do if your website doesn’t list a limited submission opportunity that I am considering?
Contact as soon as possible. Depending on the proximity to the deadline, we will either initiate an internal competition or determine if you can be allowed to proceed as “first to notify.” If you fail to notify us, you may waste a great deal of your hard work if someone else already notified us and received permission to proceed.


How do I subscribe to the EVPRP Weekly Funding e-mail?
The EVPRP sends the e-mail to the associate deans for research and department heads and asks them to distribute to their faculty.  You can ask those offices how the list is distributed internally in your department.  Alternately, faculty and research staff can directly subscribe to receive the email by signing up at: (only e-mail addresses will be accepted).  Additionally, it can be accessed from our website at:  The emails are sent every Wednesday and are posted on the web shortly thereafter.