The funding is intended to assist in sustaining existing research programs until the next sponsor funding cycle. Typically, the time frame will be less than 1 year and depends upon the funding cycle of the source of funds. The level of funding is also dependent upon the program. While no minimum or maximum amount is set, the budget will be vigorously reviewed to ensure that the applicant has taken the appropriate cost saving measures to prolong the existing funds at his/her disposal.
It is highly recommended that the applicant include a 1-page response to sponsor reviews indicating how he/she will respond to the previous critiques. If no reviews have been provided, the 1 page document can address what the applicant or Department Head believes are the shortcomings within the proposal.
The purpose of the funding is to keep the doors of a lab open while a proven Principal Investigator waits for expected funding. The submitted budget and budget justification will be reviewed to determine if the applicant has taken the necessary steps to scale back operations to the minimal levels while retaining the necessary staff to be ready for the next award. The idea it to prevent losing key graduate students or staff in this interim period. The budget justification should include a good explanation of the cost saving measures the applicant has taken, or plans to take.
The source of matching support can be a teaching assistantship yet a stronger indication of the unit’s commitment to the project would be research assistant support. Salary and fringes paid by the unit will be counted toward the match. Additionally, TA funds are an example of a match that the department may not wish to transfer to the activity account. These funds could be earmarked as in-kind contributions and noted on the budget.
No, you do not have to work with your Pre-Award team for submission. Because this is not a proposal for sponsored effort, rather an application for financial support, the submission process was intended to be initiated by the applicant and does not require a Coeus budget or institutional signature. You will be uploading documents indicating support from your department head and dean.
For this application, your home business office is the best resource to assist with the budget. Once you have identified your key resources and activities that you need to cover during the gap period, they can provide you with a budget projection based on your current funding.
For the department level unit: Your department business manager would need to provide the source account for the departmental funds and will serve as the fiscal officer signing for the department.
For the college level unit: the Director of Financial Affairs (DFA), or their designee, would need to provide the source account for the college funds and will serve as the fiscal officer signing for the college.
No. This funding is not intended to supplant the existing Notice to Proceed (NTP) process. Should a PI have an existing award that is incrementally funding, the appropriate option for that PI is the NTP request (either department-backed or University-backed) through Sponsored Programs Services. For more about the NTP process, contact the Account Management team responsible for the award or see http://www.purdue.edu/business/sps/doc/Account_Management_Guidelines_for_SPS_Funds.pdf.