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Summer Faculty Grants

Last modified 1/17/18


A PRF Summer Faculty Grant (SFG) provides salary support enabling the awardee to pursue full-time scholarly work during the summer session.


PRF Summer Faculty Grants will be administered through the Executive Vice President for Research and Partnerships (EVPRP), but the selection of awardees is the responsibility of the deans of academic units.

  • Allocation notices, spreadsheets and instructions should be sent to deans from the office of the Executive Vice President for Research and Partnerships (EVPRP) during the fall semester. If you have any questions, please contact the EVPRP Business Office at
  • Faculty will be notified of internal department/school/college deadlines via their unit head and/or dean's office.
  • Awards will be announced by each department/school/college upon completion of their selection process.
  • All Summer Faculty Grants must be assigned by May 1 of the current fiscal year. Departments/schools/colleges should adjust timing of their application and award process accordingly.


Eligible applicants are full-time, research or tenure-track, academic year faculty members in the early stages of their career who will be employed by the University throughout the following academic year. The applicant must be:

  • an untenured assistant or associate professor; or
  • an associate professor who obtained tenure no more than three years prior to the summer for which support is requested.

Individuals can receive up to two Summer Faculty Grants during their career.


The application should contain the following documents:

  • Completed Application Form serving as the required cover page
  • A document describing the intended scholarly effort not to exceed five double-spaced pages including: abstract; statement of the problem; significance of the problem; and a plan of research.
  • Vita (no more than two pages)

Projects for the development of a course or teaching laboratory are not eligible.

The proposal narrative should be appropriate for reviewers who are familiar with the general area of the proposed research but whose expertise may not coincide with the specific topic of the proposal. The application form contains a check-off list for research involving animals (IACUC), humans (IRB), and/or recombinant DNA, infectious agents, or unfixed human fluids, human tissues, or human cell lines (IBC). If your plan of research requires any of these regulatory approvals, you must indicate this by checking the appropriate space on the application cover page.

Application Submission

Proposals should be submitted to the college/school per the unit’s specific instructions. The proposals will be referred to a college/school faculty committee for evaluation. The Application Form must be used as the cover page.

Deans will notify faculty members of their internal deadline and application procedures. These deadlines and procedures will support awarding all grants by May 1 annually. Each college/school will be responsible for sending award, alternate, and regret letters to applicants and informing the office of the EVPRP as specified in the program memo sent to the dean.


Proposals will be evaluated by a committee of faculty members from the college/school as appointed by the dean. Each academic unit committee is free to develop an appropriate evaluation procedure. Academic unit committees should base their evaluation on scholarly merit including the promise of contribution to the field and the growth of the scholar. Among applications of equal merit, preference should be given to applicants who have not previously received a SFG.

Salary, work period, and options/restrictions during the work period

A SFG recipient can receive salary for up to two summer months (8-weeks) of employment to pursue the work outlined in their proposal.

The PRF/SFG provides a fixed salary for two summer months (eight weeks) of employment, but the amount provided might not be equivalent to the recipient’s full (100 percent) salary for that time period. The college/school may choose to increase support by allocating fewer summer faulty grants than awarded. An academic unit may also supplement the grant up to no more than the full salary under the Guidelines for Summer Session Support issued by the Provost's Office. If a unit chooses to supplement the grant, the supplement must exclusively support the purpose for which the SFG was received and cannot be tied to additional assignments.

The use of other sponsored research funds to supplement the SFG award is not allowed. The use of "start-up" funds is allowed.

The EVPRP business office will work with the recipient's departmental business office to process payments.

Summer support outside the PRF/SFG work period

Additional summer compensation before or after the grant period is allowed subject to the summer session support guidelines applicable to the source of funds. Refer to the Guidelines for Summer Session Support issued by the Provost's Office to determine the impact of the receipt of the grant and any supplement on additional and total compensation during the summer session.

Regulatory Compliance

If the scholarly work involves the use of animals (IACUC), humans (IRB), and/or recombinant DNA, infectious agents, or unfixed human fluids, human tissues, or human cell lines (IBC), all appropriate approvals must be secured prior to distribution of Summer Faculty Grant funds. Funds cannot be awarded retroactive to the University approvals.


  • For inquiries about PRF Summer Faculty Grant processes specific to a college or school competition, contact the dean's office or the person named in the college/school announcement.
  • For questions regarding receipt of the award payment, contact the departmental business office.

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