TRAVELING ABROAD? HERE ARE 5 STEPS TO TAKE IF YOU’LL BE BRINGING RESEARCH MATERIALS WITH YOU.

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JANUARY-FEBRUARY 2020 |

The FBI and other federal law enforcement agencies have increased their surveillance efforts to identify illegal transport of research materials abroad. They are particularly concerned with biological materials that may present a threat to our national security or an attempt to divert intellectual property developed in the US with federal funds.

If you are planning to travel abroad with research material, here are five steps you can take to comply with the law and avoid issues with law enforcement officials.

  1. Review the award agreement. If the material is the result of a Purdue research project, see if any specific approvals are required before sharing material with non-Purdue personnel. You can contact the relevant Sponsored Programs (SPS) Post Award team if you need assistance reviewing the agreement.
  2. Set up a Material Transfer Agreement. This is necessary if you are planning to share the material with another entity in order to document any specific requirements, including ownership of intellectual property. You can initiate an MTA with SPS Contracting by completing the necessary information sheet and sending it to spscontr@purdue.edu.
  3. Determine if the material requires a license to be exported. Well in advance of your trip, you can contact the Export Control Office at exportcontrols@purdue.edu for assistance with this determination. Please note, if you have requested an MTA with SPS Contracting, the export determination process will be addressed within that review.
  4. Talk to REM if the material is potentially hazardous. Be sure to contact them well in advance of your trip to discuss any necessary steps to take.
  5. Bring relevant documentation with you on the trip, such as the MTA.

If you have any questions, you can contact the Export Control Office at 765-494-6840 or visit our website.

Writer: Mary Millsaps, research information assurance officer, millsaps@purdue.edu