{"id":2410,"date":"2026-06-09T10:37:18","date_gmt":"2026-06-09T14:37:18","guid":{"rendered":"https:\/\/new.dev.www.purdue.edu\/registrar\/?page_id=2410"},"modified":"2026-08-06T16:50:32","modified_gmt":"2026-08-06T20:50:32","slug":"use-guidelines","status":"publish","type":"page","link":"https:\/\/www.purdue.edu\/registrar\/faculty-staff\/scheduling\/use-guidelines\/","title":{"rendered":"Classroom and Event Use Guidelines"},"content":{"rendered":"<div id=\"modal-ready\">\n    <div  class=\"purdue-home-diagonal-hero has-black-background\">\n        <div class=\"section has-padding-top-large has-padding-bottom-large\">\n            <div class=\"purdue-home-diagonal-hero__content\">\n                \n                                                        <h1 class=\"second-level-page-heading purdue-home-diagonal-hero__header\"><strong>Classroom and Event Use Guidelines<\/strong><\/h1>\n                \n                                    <div class=\"purdue-home-diagonal-hero__subtext\">\n\n                        \n<p class=\"wp-block-paragraph\">Conduct and courtesy expectations for anyone using Purdue-managed classroom and event spaces.<\/p>\n\n                    <\/div>\n                \n                            <\/div>\n        <\/div>\n        <div class=\"image\">\n                            <img decoding=\"async\" alt=\"A shot of a classroom full of students in desks from behine\" src=\"https:\/\/www.purdue.edu\/registrar\/wp-content\/uploads\/2026\/06\/2023_KAL_1068_crop.jpg\"\/>\n                    <\/div>\n    <\/div>\n\n<div  class=\"section \">\n    <div class=\"container\">\n                \n\n<div class=\"wp-block-columns page-layout-columns columns is-multiline is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column column is-full-tablet page-layout-main is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading\">What to Know Before You Request a Classroom<\/h2>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\">These guidelines apply to all faculty, instructors and event requestors using Purdue-managed classrooms and event spaces. By following them, you help preserve shared spaces, respect other&nbsp;users&nbsp;and ensure that classes and events run smoothly for everyone. <strong>Failure to follow these guidelines may result in removal of your scheduling privileges.<\/strong><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column column is-one-quarter-desktop is-full-tablet is-full-mobile page-layout-sidebar is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"wp-block-paragraph\"><\/p>\n<\/div>\n<\/div>\n\n    <\/div>\n<\/div>\n\n<div  class=\"section has-gray-background  page-layout-wide page-layout-two-column page-layout-two-column-divider\">\n    <div class=\"container\">\n                \n\n<div class=\"wp-block-columns page-layout-columns columns is-multiline is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column column is-full-tablet page-layout-main is-layout-flow wp-block-column-is-layout-flow\">\n<h3 class=\"wp-block-heading\">Submission Deadlines&nbsp;<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-black-color has-text-color has-link-color wp-elements-2cf04f7b37f3272f18fd7872670b8404\"><strong>Weekday events<\/strong>&nbsp;may be submitted up to the day of the event. However, advance notice is encouraged so staff have time to assign resources and troubleshoot any issues before your event.<\/li>\n\n\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-09e356cf01c9f7444068fa6ad765b2ca\"><strong>Weekend or overnight events<\/strong>&nbsp;must be submitted at least two weeks in advance. These events often require work orders for Building and Custodial Services, so requests received after this deadline cannot be accommodated.<\/li>\n\n\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-e6a3c0c25de85e939420a69972f0ab6c\"><strong>Cancellations or modifications<\/strong>&nbsp;require at least 24 hours notice for weekday events and no later than noon on Wednesday ahead of weekend events.&nbsp;<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Events Involving Minors<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If your department or organization is planning an event that involves minors, email&nbsp;<a href=\"mailto:youthprotection@purdue.edu\" target=\"_blank\" rel=\"noreferrer noopener\">youthprotection@purdue.edu<\/a>&nbsp;before&nbsp;submitting&nbsp;your request to confirm compliance requirements are met.<\/p>\n\n\n<div  class=\"purdue-home-buttons purdue-home-buttons--left \">\n    <div class=\"purdue-home-button-list\">\n                    <div class=\"\"><a class=\"purdue-home-button \" href=\"https:\/\/www.purdue.edu\/vpec\/youth_protection\/program-registration\/\" target=\"_blank\" aria-label=\"Youth Protection programs and resources (Opens in a new tab)\">Learn about Youth Protection<\/a><\/div>\n            <\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\">Recurring Events<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Recurring events follow the academic calendar. Dates that fall during breaks, holidays, or&nbsp;finals&nbsp;week will be removed. Use the <strong>Event Search<\/strong> in UniTime to review your dates before&nbsp;submitting.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column column is-one-quarter-desktop is-full-tablet is-full-mobile page-layout-sidebar is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"fees\" class=\"wp-block-heading\">Fees<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">There is no cost to use Registrar-managed classrooms for standard scheduling. Fees may apply when an event requires services beyond standard classroom use, including:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-black-color has-text-color has-link-color wp-elements-690265fe1411f495d947d8310a0fd825\">Use outside of normal operating hours&nbsp;<\/li>\n\n\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-b10a210ac046e7fa18e867a61435a18d\">Additional&nbsp;equipment or staffing&nbsp;<\/li>\n\n\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-f053c32e6217c6e6718c62c589147d3a\">Post-event cleaning&nbsp;<\/li>\n\n\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-71b22d48c33c089ceabcbd9c1e492b51\">Damages&nbsp;<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">When fees&nbsp;apply, we&#8217;ll set up a Work Order \u2014 including billing account information \u2014 and send the request to Building Services to be scheduled. Open, close and cleanup fees are billed after the event by Building Services.&nbsp;<strong>Work orders&nbsp;require&nbsp;the same advance notice as standard event requests. Review submission deadlines for details.<\/strong>&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>University departments<\/strong>&nbsp;must provide an account number at the time of reservation.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Student organizations<\/strong>&nbsp;are billed through account numbers on file with the BOSO office. You&#8217;re responsible for&nbsp;ensuring your account&nbsp;remains&nbsp;in good standing.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For current shop rates and additional contact information, visit the Building Services&nbsp;website or call <a href=\"tel:7654948000\" target=\"_blank\" rel=\"noreferrer noopener\">(765) 494-8000<\/a>.<\/p>\n\n\n<div  class=\"purdue-home-buttons purdue-home-buttons--left \">\n    <div class=\"purdue-home-button-list\">\n                    <div class=\"\"><a class=\"purdue-home-button \" href=\"https:\/\/www.purdue.edu\/physicalfacilities\/units\/facilities-operations\/shop-rates.html\" target=\"_blank\" aria-label=\"Review Building Services Rates (Opens in a new tab)\">Review Building Services Rates<\/a><\/div>\n            <\/div>\n<\/div>\n<\/div>\n<\/div>\n\n    <\/div>\n<\/div>\n\n<div  class=\"section has-padding-bottom-none  page-layout-wide\">\n    <div class=\"container\">\n                \n\n<div class=\"wp-block-columns page-layout-columns columns is-multiline is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column column is-full-tablet page-layout-main is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading has-text-align-center\">Classroom and Event Courtesy&nbsp;<\/h2>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\">Classrooms and event spaces are shared resources. The guidelines below outline your responsibilities when using these spaces and help ensure they remain available, functional and welcoming for everyone.<\/p>\n<\/div>\n<\/div>\n\n    <\/div>\n<\/div>\n\n\n<div class=\"purdue-home-tabs has-white-background\"><div class=\"section has-padding-top-large has-padding-bottom-large\"><div class=\"container\"><div class=\"columns\"><div class=\"column is-5\"><div class=\"arrow\"><\/div><h2 class=\"tagged-header tagged-header--gold\">Guidelines for:<\/h2><div class=\"purdue-home-tabs__headers\" role=\"tablist\"><button id=\"header-3c200f69-b5a2-4489-8472-86c77e99eae5-0\" class=\"purdue-home-tabs__header\" role=\"tab\" aria-controls=\"panel-3c200f69-b5a2-4489-8472-86c77e99eae5-0\"><h3 class=\"purdue-home-tabs__header-text\">Furniture<\/h3><\/button><button id=\"header-3c200f69-b5a2-4489-8472-86c77e99eae5-1\" class=\"purdue-home-tabs__header\" role=\"tab\" aria-controls=\"panel-3c200f69-b5a2-4489-8472-86c77e99eae5-1\"><h3 class=\"purdue-home-tabs__header-text\">Noise<\/h3><\/button><button id=\"header-3c200f69-b5a2-4489-8472-86c77e99eae5-2\" class=\"purdue-home-tabs__header\" role=\"tab\" aria-controls=\"panel-3c200f69-b5a2-4489-8472-86c77e99eae5-2\"><h3 class=\"purdue-home-tabs__header-text\">Room Capacity<\/h3><\/button><button id=\"header-3c200f69-b5a2-4489-8472-86c77e99eae5-3\" class=\"purdue-home-tabs__header\" role=\"tab\" aria-controls=\"panel-3c200f69-b5a2-4489-8472-86c77e99eae5-3\"><h3 class=\"purdue-home-tabs__header-text\">Room Use and Storage<\/h3><\/button><button id=\"header-3c200f69-b5a2-4489-8472-86c77e99eae5-4\" class=\"purdue-home-tabs__header active\" role=\"tab\" aria-controls=\"panel-3c200f69-b5a2-4489-8472-86c77e99eae5-4\"><h3 class=\"purdue-home-tabs__header-text\">Before You Leave<\/h3><\/button><\/div><\/div><div class=\"column is-7\">\n\n<div class=\"purdue-home-tabs__panel\" id=\"panel-3c200f69-b5a2-4489-8472-86c77e99eae5-0\" aria-labelledby=\"header-3c200f69-b5a2-4489-8472-86c77e99eae5-0\" role=\"tabpanel\">\n\n<h6 class=\"wp-block-heading\">Furniture<\/h6>\n\n\n<ul class=\"wp-block-list\">\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-2a1e8ba209d10a95ecb7184d024e3997\">Don&#8217;t move furniture outside its designated room. Placing\u00a0additional\u00a0seats in a classroom may violate fire code, which may result in building staff canceling a class or event for safety reasons.\u00a0<\/li>\n\n<\/ul>\n\n\n<ul class=\"wp-block-list\">\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-312691ed7f6cbffa25e343557dc74876\">You may rearrange moveable furniture within the&nbsp;room, but&nbsp;return it to its original configuration before leaving.&nbsp;<\/li>\n\n<\/ul>\n\n\n<ul class=\"wp-block-list\">\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-7f1fdda37c7dad89da347571b04a4158\">Don&#8217;t use tools or force to move furniture fixed to the floor. Damage will result in repair fees.\u00a0<\/li>\n\n<\/ul>\n\n\n<ul class=\"wp-block-list\">\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-f78b8d5a3436578aac56c4f3cd1fcd44\">If you need a larger room for your class, contact your department schedule deputy.&nbsp;<\/li>\n\n<\/ul>\n\n<\/div>\n\n\n<div class=\"purdue-home-tabs__panel\" id=\"panel-3c200f69-b5a2-4489-8472-86c77e99eae5-1\" aria-labelledby=\"header-3c200f69-b5a2-4489-8472-86c77e99eae5-1\" role=\"tabpanel\">\n\n<h6 class=\"wp-block-heading\">Noise<\/h6>\n\n\n<p class=\"wp-block-paragraph\">Keep music, dance or amplified sound at a low volume. Surrounding classrooms are in use, and disruptive classes or events may result in scheduling privileges being restricted or removed.<\/p>\n\n\n<p class=\"has-black-color has-text-color has-link-color wp-elements-a2307f68b0f19af50143f839da6d4956 wp-block-paragraph\">If you need a space better suited for louder events or activities, email&nbsp;<a href=\"mailto:classroomsched@purdue.edu\" target=\"_blank\" rel=\"noreferrer noopener\">classroomsched@purdue.edu<\/a>.&nbsp;<\/p>\n\n<\/div>\n\n\n<div class=\"purdue-home-tabs__panel\" id=\"panel-3c200f69-b5a2-4489-8472-86c77e99eae5-2\" aria-labelledby=\"header-3c200f69-b5a2-4489-8472-86c77e99eae5-2\" role=\"tabpanel\">\n\n<h6 class=\"wp-block-heading\">Room Capacity<\/h6>\n\n\n<ul class=\"wp-block-list\">\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-d17fe6048049cf7c1d949128e6c0c923\">Attendance cannot exceed the listed seating capacity of the scheduled room. <\/li>\n\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-b517dc37c2f0ce8fc6dd4613282c4203\">University staff or the fire marshall may shut down a class or event that exceeds capacity.<\/li>\n\n<\/ul>\n\n<\/div>\n\n\n<div class=\"purdue-home-tabs__panel\" id=\"panel-3c200f69-b5a2-4489-8472-86c77e99eae5-3\" aria-labelledby=\"header-3c200f69-b5a2-4489-8472-86c77e99eae5-3\" role=\"tabpanel\">\n\n<h6 class=\"wp-block-heading\">Room Use and Storage<\/h6>\n\n\n<p class=\"wp-block-paragraph\">No materials, equipment or personal items may be stored in classrooms for future use. All materials must be removed daily.\u00a0<\/p>\n\n\n<ul class=\"wp-block-list\">\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-e1c0baded4477bde6778dcf1b2ab04f1\">Remove all food and drink items before leaving. Take out&nbsp;the trash&nbsp;and replace the trash bag.&nbsp;<\/li>\n\n<\/ul>\n\n\n<ul class=\"wp-block-list\">\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-9f033986f433316113c6cd03ad727b59\">Wipe down tables, chairs and AV equipment (mouse, keyboard, podium, etc.) after use if needed.\u00a0<\/li>\n\n<\/ul>\n\n\n<p class=\"wp-block-paragraph\">Wrap up your class or event on schedule, so that the next user has time to set up.<\/p>\n\n<\/div>\n\n\n<div class=\"purdue-home-tabs__panel active\" id=\"panel-3c200f69-b5a2-4489-8472-86c77e99eae5-4\" aria-labelledby=\"header-3c200f69-b5a2-4489-8472-86c77e99eae5-4\" role=\"tabpanel\">\n\n<h6 class=\"wp-block-heading\">Before you leave<\/h6>\n\n\n<p class=\"wp-block-paragraph\">Complete the following before leaving the room:&nbsp;<\/p>\n\n\n<ul class=\"wp-block-list\">\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-3fa014886633a4c803e7efdc9fbe78f1\">Erase any blackboards or whiteboards used.&nbsp;<\/li>\n\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-89ad39093578dc14710c2429d4b73aaa\">Turn off&nbsp;AV&nbsp;equipment. Leave the room computer powered&nbsp;on, but&nbsp;log out of your account and close all open windows or screens.&nbsp;<\/li>\n\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-8404603758d2281b770b909e6009e840\">Return furniture to its original configuration.&nbsp;<\/li>\n\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-2fe9a42a04a4555b10d0775cf6e2d343\">Remove all&nbsp;materials, food, drink and trash.&nbsp;<\/li>\n\n<\/ul>\n\n<\/div>\n\n<\/div><\/div><\/div><\/div><\/div>\n\n\n<div  class=\"section has-gray-background  page-layout-wide page-layout-two-column page-layout-two-column-divider\">\n    <div class=\"container\">\n                \n\n<div class=\"wp-block-columns page-layout-columns columns is-multiline is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column column is-full-tablet page-layout-main is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"contact\" class=\"wp-block-heading\">Resolving Room Conflicts<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If you have a continuing dispute with another instructor over&nbsp;room&nbsp;use \u2014 such as starting early or staying past the shutdown period \u2014 raise the issue with your&nbsp;department&#8217;s&nbsp;schedule deputy. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If the problem cannot be resolved between instructors, the schedule deputy can escalate to our Academic Classroom Scheduling team.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>We reserve the right to adjust&nbsp;room&nbsp;assignments based on academic classroom needs.<\/em><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column column is-one-quarter-desktop is-full-tablet is-full-mobile page-layout-sidebar is-layout-flow wp-block-column-is-layout-flow\">\n<h3 class=\"wp-block-heading\">Overnight Events<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Overnight events are&nbsp;permitted&nbsp;in academic classrooms with adequate advance notice. The following conditions apply:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Requests must be&nbsp;submitted&nbsp;at least two weeks before the event.&nbsp;<\/li>\n\n\n\n<li>Fees are&nbsp;required&nbsp;for overnight use.&nbsp;<\/li>\n\n\n\n<li>If your group is disruptive or disturbs others, access may be restricted.&nbsp;<\/li>\n\n\n\n<li>Overnight events are not allowed in the Thomas S. and Harvey D. Wilmeth Active Learning Center (WALC)&nbsp;on the West Lafayette campus.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">If you have concerns about noise for an overnight event, contact&nbsp;Academic Classroom Scheduling so our team&nbsp;can help&nbsp;find a more suitable space.&nbsp;<\/p>\n<\/div>\n<\/div>\n\n    <\/div>\n<\/div>\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<div  class=\"purdue-home-cta-strap purdue-home-cta-strap--narrow \">\n    <div class=\"section has-black-background\">\n        <div class=\"container has-gold-background purdue-home-cta-strap__container\">\n            <div class=\"purdue-home-cta-strap__container--left\">\n                            <p class=\"purdue-home-cta-strap__content\">Contact the Academic Classroom Scheduling team.<\/p>\n            <\/div>\n            <div class=\"purdue-home-cta-strap__container--right\">\n                                                    <a class=\"purdue-home-button purdue-home-button--black\" href=\"classroomsched@purdue.edu\"  target=\"_blank\">Email Us<\/a>\n                            <\/div>  \n        <\/div>\n    <\/div>\n<\/div>\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":2,"featured_media":0,"parent":2389,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-2410","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.purdue.edu\/registrar\/wp-json\/wp\/v2\/pages\/2410","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.purdue.edu\/registrar\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.purdue.edu\/registrar\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/registrar\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/registrar\/wp-json\/wp\/v2\/comments?post=2410"}],"version-history":[{"count":49,"href":"https:\/\/www.purdue.edu\/registrar\/wp-json\/wp\/v2\/pages\/2410\/revisions"}],"predecessor-version":[{"id":5570,"href":"https:\/\/www.purdue.edu\/registrar\/wp-json\/wp\/v2\/pages\/2410\/revisions\/5570"}],"up":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/registrar\/wp-json\/wp\/v2\/pages\/2389"}],"wp:attachment":[{"href":"https:\/\/www.purdue.edu\/registrar\/wp-json\/wp\/v2\/media?parent=2410"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}