Purdue University, Division of Recreational Sports Website

Rec Sports
Advisory Board Meeting Minutes
Updated 1/24/14

Advisory Board Meeting Agenda & Minutes

December 2013

DRS Advisory Board Agenda

December 13, 2013

11:45am, Large Conference Room, 2336

  • Welcome
  • Issues
    • Expansion and Renovation of Recreation Facilities Update
      • Construction Update
        • Pool
          • Patio
          • Tile
          • Final Aesthetics
        • Tile remediation
        • Lower Gym Lights
    • Other Issues & Concerns
      • Pickett Park & Art
      • Field Improvements
      • Sand Volleyball
      • Aquatic Center Improvements
      • Board generated discussion items
      • Budget submission
      • Parking Permits
  • Program Update
  • Budget Update

DRS Advisory Board Minutes

December 13, 2013

11:45am, Large Conference Room, 2336

  • Welcome –
  • Issues
    • Expansion and Renovation of Recreation Facilities Update
        • Construction Update
        • Pool
          • Patio
            • Permanent fence has been taken down
            • Repair work as begun on the concrete which includes epoxying all cracks in the wall
            • Currently in negotiations for a minimum 2 year warranty on the repair work
          • Tile
            • Analysis – contractors did not follow specifications
            • Expansions joints were missed throughout.
            • All three core samples had incorrect placement of the wire mesh
            • Issues with the water barrier
            • Contractors preliminarily proposal is to saw cut expansion joints –  we do not view this proposal as acceptable
            • In the meantime, black tape has been placed on the tile that is damaged
          • Final Aesthetics
            • Condensation on the windows
            • Efflorescence on the exterior brick –caused by moisture coming through
        • Coed Sauna/Rec Pool Showers
          • Hallway between Rec pool and sauna do not have floor drains.
          • Shower heads are ADA and patrons are taking them off and spraying one another, leaving ponding in the hallway
          • We plan to replace those shower heads with fixed shower heads and will reassess the ponding issue.
        • Tile Protection - White tile throughout the facility is discolored due to the iron/ hard water. There are plans to clean/protect the tile with a new product to remove the discoloration and protect the tile from discoloration for 2 years.
        • Lower Gym Lights
          • Still working through potential solution for Lower Gym lighting. Received an updated photometrics solution with erroneous dimensions
          • Nonetheless it appears we will be able to eliminate a number of lighting fixtures
          • Awaiting corrected photometrics
        • Terrazzo
          • Finishing vitrification of terrazzo over Winter break
        • Chiller Capacity
          •  Lines for the new chillers will go in during the Spring
          •  Temporary chillers will be brought in during the summer and placed North of the play fields.  
          • Chillers will be taken down in late September leaving gravel
        • Smoke Detection System
          • Final sensors will be installed on Monday, Dec. 16.
          • Once sensors are installed a final test of the system will take place on Dec. 30 or 31.
          • The test will move 90,000 cubic feet of air per minute.
        • Other Construction Issues
          • Doors between Aquatic Center and CoRec are nearly complete.
          • Met to begin the process getting additional protection around the HVAC system
          • Adding blinds for the Feature Gym
          • Number of projects involving door hardware and/or door alarms
          • Drinking fountains will be installed near the Racquetball Courts
    • Other Issues and Concerns
        • Pickett Park & Art
          • Installed piece of art at Pickett Park
          • The archway is a permanent piece located west of Pickett Park
          • Also working on updating the Pickett Park sign to make it more in line with other university signs
          • Working on incorporating shade structures near picnic tables
      • Field Improvements – no updates
      • 3.              Sand Volleyball
  • Still interested in expanding.
  • Once the outdoor tennis courts are built we may put in additional volleyball courts to the west of the tennis courts giving us a total of four lighted volleyball courts for intramural events.
      • 4. Tennis Courts
  • Bids will come back in early January
      • 5. Aquatic Center Improvements
  • Competition pool and Dive pool will be offline late summer 2014
  • Concrete and plumbing improvements will be made
      • 6. Budget Submission
  • Budget information was submitted as requested
  • Our proposal was to cut student staff and a minimal increase in fees
  • Hope to hear back regarding submission no later than February
      • 7. Parking Permits
  • Email from Faculty/Staff member requesting to extend hours on A & B parking spaces
  • Board voted to extend hours on A & B parking spaces on the row along the track – possibly to 6:30pm or 7pm. 
  • Vote count:
  • 1 opposed
  • 1 abstained
  • 7 approved
  • Board generated discussion items 
      • Is it possible to have rags outside of the sauna to be used as body wipes? – Mitch will look into this
  • Program Update
      • Climbing wall will close over break for cleaning and to build a hang boards between the Bouldering Wall and Climbing Wall
      • Hosting an Regional Basketball Tournament February 28 –March 1
      • Taking a contingent to Student Lead On at the University of Michigan. Two groups of students have put in a presentation proposal.
  • Budget Update
      • General budget is doing well
      • Collected student fee revenue for Spring
      • Making bond payment in January
      • User fees going well
      • PRF employees will have access to CoRec
      • Salary and wages are in line
      • Made our transfers to the reserve account
  • Next Meeting – January 17, 2013

November 2013

DRS Advisory Board Agenda

November 15, 2013

11:45am, Large Conference Room, 2336

  • Welcome
  • Issues
    • Expansion and Renovation of Recreation Facilities Update
      • Construction Update
        • Squash/Rball courts
        • Pool
          • Patio
          • Tile
          • Final Aesthetics
        • Tile remediation
        • Tennis Courts
        • Parking lot completion
        • A/V & technology
        • Electronic Access
        • Lower Gym Lights
    • Other Issues & Concerns
      • Facility Hours
      • Dependent policy changes
      • Board generated discussion items
  • Program Update
  • Budget Update

DRS Advisory Board Minutes

November 15, 2013

11:45am, Large Conference Room, 2336

  • Welcome –
  • Issues
    • Expansion and Renovation of Recreation Facilities Update
        • Construction Update
        • Pool
          • Patio
            • Wall deterioration was analyzed and there is a high probability the entire patio will need to be replaced.
          • Tile
            • The report is not back yet regarding the tile. Tile continues to flake off. 
          • Final Aesthetics
            • Drain grates are rusting – this does not impact the functionality of the pool
            • Motor or pump making very loud noise. Problem has been identified and High Tech Pools is coming out on Nov. 21st to look at and will have a resolution.
        • Tile Remediation – lobbies and locker room showers/restrooms
          • In many of the shower areas there appears to be what looks like mold developing. It is not mold, the gray thinset is pushing through and never allowed enough white grout to get into the spaces.
          • We are working with the contractors and likely means all showers will get retiled.
        • Tennis Courts
          • The tennis court bid received state approval.
          • The bid will go out in December and close in January.
          • Work will begin March 1st with a goal of being ready for use for Fall semester.
        • Parking lot completion
          • Moving forward to get approvals and plan in place to resurface either this summer or next summer. We will need upper administration approval before moving forward.
        • A/V & technology
          • Campus is moving forward and has made a recommendation to procure a particular software, Four Winds, which will meet our digital signage needs. 
        • Electronic Access
          • Close to 95% of the facility is alarmed. 
        • Lower Gym Lights – no progress to report
        • Skateboards and Bikes
          • Skateboard racks have been installed at both West and East entrances as well as at TREC.
          • Restricting people from bringing skateboards into the building.
          • We have submitted a work order to add another bike rack. This should occur during the Spring.
        • Pressure Reducing Valve
          • A pressure reducing valve has been installed. 
          • Once it is made functional it should solve the water hammer problem. 
    • Other Issues and Concerns
        • Facility Hours – Rec Pool
          • Analysis was done to determine most prudent hours for Rec Pool.
          • On average there are two users per hour between 6am-9am. 
          • Beginning Jan 12th the Rec Pool will not open until 12pm eliminating the 6am-9am hours.
          • Beginning  Dec 14th break hours for the Boilermaker Aquatic Center will be as follows:  M-F 6a-9a; 11a-2p and Saturday & Sunday 11am-2pm.
          • Beginning  Dec 14th break hours for the Rec Pool will be as follows:  M-F 2pm-8:30pm and Saturday & Sunday 2pm-5:30pm.
      • Field Improvements
          • Continuing to investigate ways to improve our fields.
          • Biggest issue is the quality of the play fields. Volume of programming and limited space inhibits the ability to maintain good turf.
          • Mitch traveled to three universities that had recently redone their fields to get feedback from them.
          • All institutions Mitch visited used synthetic turf to a large degree as well as fencing around the fields.
          • Approximate price for synthetic turf is $1.5-2.5 million
          • Black fields will also need lighting which would add on an additional $500,000 to $900,000
          • At this time there is not funding available to rectify the situation.
          • If/when synthetic turf is added there will be no football parking on the turf.
      • 3.              Sand Volleyball
  • Still interested in expanding.
  • Once the outdoor tennis courts are built we may put in additional volleyball courts to the west of the tennis courts giving us a total of four lighted volleyball courts for intramural events.
      • 4. Aquatic Center Improvements
  • Trench drains and grates were installed as a metal product rather than PVC. In late July those drains/grates will be removed and replaced with PVC.
  • Other concrete issues will be resolved in late July as well.
  • Another water heater will be added giving us a back-up system.
  • Additional pair of doors will be installed between Nov. 22 and Dec. 27 in the vestibule by the turnstile.
      • 5. Family & Multigender Locker Rooms
  • Currently getting used by patrons without children as well as couples.
  • One way to manage this issue would be to secure that room electronically – patrons would need to gain access by visiting the Equipment Center to check out the device that will open that room.
  • Board Generated Ideas/Comments:
    • Possibility patrons are using this space to have full size day use lockers. 
    • When families find out they are coming into a safer environment the slight inconvenience of checking out the electronic device will not matter.
    • Issue would still remain with multigender patrons being forced to identify themselves as such.
    • There was a suggestion to change the wording from “multigender” to “transgender” on the door sign as multigender may no longer be the appropriate term. 
    • Both a passcode option and adding a swiping system for patrons to swipe their ID to gain access rather than asking for a device from the Equipment Center to maintain anonymity were mentioned.
  • Board generated discussion items – n/a
  • Program Update
      • Club Sports and Intramural programs are winding down
      • IM euchre tournament is set for Wednesday,  November 20th
      • Planning schedules and marketing for Spring semester
      • Our facility was the host site for the Purdue Dance Marathon on November 8 & 9. PUDM raised over $1 million dollars.
  • Budget Update
      • General expenses are doing well
      • Revenue is doing extremely well
      • Salary and wages are inline
      • Fringe benefits are currently at 57% because we haven’t received our allocation from Student Affairs. Once we receive our funding that percentage will go down.
      • Bond payment will catch itself up in two payments
      • The balance in auxiliary is helping to operate the facility
  • Next Meeting – December 13, 2013

October 2013

DRS Advisory Board Agenda

October 18, 2013

11:45am, Large Conference Room, 2336

  • Welcome
  • Issues
    • Expansion and Renovation of Recreation Facilities Update
      • Construction Update
        • Squash/Rball courts
        • Pool
          • Patio
          • Tile
          • Final Aesthetics
        • Tile remediation
        • Tennis Courts
        • Parking lot completion
        • A/V & technology
        • Electronic Access
        • Lower Gym Lights
    • Other Issues & Concerns
      • Facility Hours
      • Dependent policy changes
      • Board generated discussion items
  • Program Update
  • Budget Update

DRS Advisory Board Minutes

October 18, 2013

11:45am, Large Conference Room, 2336

  • Welcome –
    • A video highlighting the facility was shown. This video will air on the BTN.
  • Issues
    • Expansion and Renovation of Recreation Facilities Update
        • Construction Update
        • Squash/Racquetball Courts
          • We completed two conversion courts. Those courts are functioning well and have been used greatly.
          • Doors on the mechanical room should be installed the week of October 21st.
        • Pool
          • Patio
            • Wall deterioration is being analyzed
            • The wall with either be repaired or torn down and replaced
          • Tile
            • Some of the tile is flaking. This means the top of the tiles is disintegrating. An independent consultant that has worked with these type of issues before will be analyzing to identify root cause. As we move to correct the issue, there will be other periods of time that the Rec Pool will be closed. We are hoping to have a resolution soon. 
          • Final Aesthetics
            • Drain grates are rusting – this does not impact the functionality of the pool
            • Showers outside of the Rec Pool were leaking down into the basement – this issue has been taken care of.
            • The ramp to the Boilermaker Aquatics Center had the incorrect type of tile installed. Nonslip tile should have been installed. Mats are currently covering the tile to prevent falls.
            • Additional finishes have been completed throughout.
        • Tennis Courts
          • The tennis court bid is going to the state for approval.
          • By next Summer we hope to have 6 outdoor courts to the west of TREC.
          • Six courts were added at Schwartz Tennis Center. These courts are drop-in at no charge or can be reserved for a small fee.
        • Parking lot completion
          • A feasibility study was completed to pave the gravel lot off of Stadium. If funding allows, package 1 adds an additional 250 spots, alternative package 2 add an additional 200 spots.
          • The final, eventual plan is to pave the entire parking lot
        • A/V & technology
          • We continue to work on A/V issues.
          • Cool Signs is the software used all over campus but has limited functionality. The campus is currently searching for new software.
          • The new software will be more function allowing for more interactivity than Cool Signs.
          • We currently have 75 displays and we are the largest user of Cool Signs on campus.
        • Electronic Access
          • We are currently dealing with our electronic access issues.
          • Exit doors are now alarmed
          • Roughly 80-85% of the facility is alarmed. We hope to have this number at 100% within one month
        • Lower Gym Lights
          • The lights levels are not adequate, it is a known issue.  
          • We are currently shopping for solutions and have tested the gym with LED lights.
        • Bike Racks
          • We have put in a request to add another set of bike racks
        • Skate Board Racks
          • There are now 5 skate board racks in place. Two racks at both West and East entrances as well as one rack at the TREC entrance.
        • Glass
          • Progress is slow but steps have been taken and the university is notifying contractors that they expect a solution in the near future
    • Other Issues and Concerns
        • Facility Hours
          • We are currently gathering data regarding the Rec Pool hours. Currently, the 6a-9a averages approximately 4 people a day; they could use the Aquatic Center. 12p-4p is relatively low also. We will gather data and present you with a proposed facility hour change for Rec Pool at a later date.
      • Dependent Policy Changes
          • Children are allowed in the facility all day on Friday through Sunday close.
  • Board generated discussion items
        • It was mentioned that one of the board members had heard a patron stating they wished we offered more programming during summer and breaks
          • We just started offering more programming during summer and breaks
  • Program Update
      • We are hosting IRSA on November 7 & 8
      • We will also host an Extramural Regional Basketball Tournament February 28-March 2
      • Hosting the 2014 Student Leadership Workshop
      • We held out 1st Annual Redpoint Rumble Bouldering Competition on October 19th
      • Trap & Skeet had their new clubhouse and pavilion dedication on October 19th.
      • Intramural sports indoor events have begun.
      • Our facility is the host side for the Purdue Dance Marathon on November 8 and 9
  • Budget Update
      • General expenses are doing well
      • Revenue is exceptional
      • The balance in auxiliary is helping to operate the facility
  • Next Meeting – November 15, 2013

September 2013

DRS Advisory Board Agenda

September 20, 2013

11:45am, Large Conference Room, 2336

  • Welcome
  • Issues
    • Expansion and Renovation of Recreation Facilities Update
      • Construction Update
        • Squash/Rball courts
        • Pool
          • Patio
          • Tile
          • Final Aesthetics
        • Tile remediation
        • Tennis Courts
        • Parking lot completion
        • A/V & technology
        • Electronic Access
        • Lower Gym Lights
    • Other Issues & Concerns
      • Facility Hours
      • Dependent policy changes
      • Board generated discussion items
  • Program Update
  • Budget Update

DRS Advisory Board Minutes

September 20, 2013

11:45am, Large Conference Room, 2336

    • Welcome
    • Issues
      • Expansion and Renovation of Recreation Facilities Update
          • Construction Update
            • Going through punch list items as we approach our 1 year anniversary.
            • We opened 10/9 with 60% of the building. To date, 1400 punch list items remain.
          • Squash/Racquetball Courts
            • We completed two conversion courts.
            • There are nominal repairs yet to be completed on 4 other courts. Parts have been ordered and a date has not been set to be completed.
          • Pool
            • Patio
              • Wall deterioration is being analyzed
            • Tile
              • There were some inconsistencies in the color of the tiles resulting in replacing of some tiles
              • Some of the tile is flaking. This means the top of the tiles is disintegrating. An independent consultant that has worked with these type of issues before will be analyzing to identify root cause. As we move to correct the issue, there will be other periods of time that the Rec Pool will be closed. We are hoping to have a resolution soon. 
            • Final Aesthetics
              • Water was ponding on the deck that has been corrected.
              • Additional finishes have been completed throughout.
          • Tennis Courts
            • Before the construction of the new facility, we had 28 Tennis Courts on campus.
            • By next Summer we hope to have 6 outdoor courts to the west of TREC.
            • It was reported that when the indoor courts at Schwartz Tennis Center close, they also close the outdoor courts.
          • Parking lot completion
            • A feasibility study was completed to pave the gravel lot off of Stadium. If funding allows, package 1 adds an additional 250 spots, alternative package 2 add an additional 200 spots.
          • A/V & technology
            • We are currently struggling with quality assurance of all AV.
            • Cool Signs is the software used all over campus but has limited functionality. The campus is currently searching for new software.
          • Electronic Access
            • We are currently dealing with our electronic access issues.
            • Vendor reported that all problems on the punch list were complete, however, they are not.
            • We have started alarming doors, but because we opened the facility with no alarms in place, we are now educating patrons on which doors to use throughout the facility
          • Lower Gym Lights
            • The lights are darker than would like, it is a known issue.  
            • We are currently shopping for solutions.
      • Other Issues and Concerns
          • Facility Hours
            • We have been fervent in optimizing our hours . Ex. Historically we were closed 19 days a year, no we are only closed 5 days a year.
            • We are currently gathering data regarding the Rec Pool hours. Currently, the 6a-9a averages approximately 4 people a day; they could use the Aquatic Center. 12p-4p is relatively low also. We will gather data and present you with a proposed facility hour change for Rec Pool at a later date.
        • Dependent Policy Changes
            • Currently, children are allowed in to the facility from Friday at 5p through Sunday close. 
            • We are proposing that the hours be changed to include all day Friday. Looking at data, our head counts actually increase from 3p-10p on any given day. However, we have a steady decline throughout the work week, with Monday being our heaviest and Friday the lightest.
            • The board voted and everyone approved to allow children in all day on Friday through Sunday close.
    • Board generated discussion items
          • What is going on with the racquetball water fountains
            • There was confusion in the project scope, they should be put in soon.
    • Program Update
        • Have added a few new Wellness and Family & Youth programs
        • Increased Group X pass options
    • Next Meeting – October 18, 2013

November 2012

Members

Present:

  • Erica Berry
  • Al Capitos
  • Norma Douglas
  • Mario Hoyos
  • Kathy Lawhead
  • Abby Leuk
  • Sarah Mustillo
  • Mitch Nettesheim
  • Kelsey Quin
  • Kevin Richards
  • Cassandra Schnelle
  • Eric Smoldt
  • Howard Taylor
  • Sharon Williams

Absent:

  • Andrew Bean
  • Jim Knapp
  • Claire Loser
  • Josh Miller
  • Robert Geswein

DRS Advisory Board Agenda

  1. Welcome
  2. Issues
    1. Expansion and Renovation of Recreation Facilities Update
      • Construction Update
      • Schedule Update
      • Tennis Courts
      • Parking lot completion
      • Disc Golf
    2. Other Issues & Concerns
      • Rental Fees & Policies
        • Priorities
        • Policies & Space
        • Rates
      1. Website Review
      2. Status of Purchasing & FFE (Furniture, Fixtures, Equipment) Update
        • Furniture
        • Exercise Equipment
        • Super Graphics
        • Way Finding Signage
        • A/V
        • Electronic Access
        • Security Cameras
        • Synthetic Turf
        • Gold and Black Gym Floors
        • Other Equipment & Supplies
      3. Wellness & Other Partners
        • PUSH
        • HK
        • HR and Worklife
        • Memorial Union - FUEL
  3. Program Update
  4. Budget Update
  5. Next Meeting
    • December  14, 2012 – Location – Large Conference Room, 2336

 

DRS Advisory Board Minutes

Welcome

  • Issues
    • Expansion and Renovation of Recreation Facilities Update
      • Construction Update
        • TREC will close for construction on December 14th with a February 1st target reopening date.
        • TREC will undergo concrete work the week of November 19th. Entry into TREC is diverted to the West side of the building - near the parking lot.
        • Fuel, the juice bar, has temporary countertops. Construction will begin the week of Nov. 19th to install the permanent countertops.
        • Member Services also has temporary countertops. Permanent counter tops will be installed during Christmas Break
        • The HVAC systems are not fully commissioned. We are dealing with set point and programming issues. We should start to see improvements within the next week.
        • There are shower stall drain issues – unfortunately there are no quick solutions.
        • The shower heads in the locker rooms have all been replaced. If they fail again, we will go with a different manufacturer.
        • There will be locks on all of the express lockers.
          • The company that manufactures the locks is in the process of a take-over and the locks can’t be shipped anytime in the near future.

I. We need more bike racks, especially on the East side of the building. We plan to reevaluate the need in Spring 2013.

  • Schedule Update-All dates are tentative and subject to change
    • Gold & Black Gym - Courts 1-3 are open.
    • Gold & Black Gym - Courts 4-6 are scheduled to open January 6th.
    • The Atrium track is currently being painted and the final finish is being put on. It is scheduled to open after Thanksgiving Break.
    • The Aqua Connector leading to the Boilermaker Aquatic Center is open on the Mezzanine Level.
    • The Feature Gym will be open for use on December 4th.
    • The Demo Kitchen is scheduled to open either the first or second week of November.
    • The Recreational Pool will open around Spring break 2013.
    • CREC (CoRec) will begin its regularly scheduled hours when TREC closes in mid-December.
    • Multipurpose Rooms 1 & 2 will have the sound system installed on Monday, Nov. 19th.
    • The Cycling Studio sound system will be functional shortly after Multipurpose 1 & 2.
    • The Video Wall should be fully functional the week of November 26th.
  • Tennis Courts
    • Tennis courts will be added to the West side of TREC.
      • The project manager that was in charge of this construction is leaving the university.
      • Architects are currently working on preliminary plans.
    • Parking Lot Completion
      • There is a plan to finish paving the parking lot.
      • There was $800k set aside to complete the parking lot. However, the cost is much higher than anticipated. 
      • We are hopeful there will be some progress made by the Fall of 2013.
  • Disc Golf
    • Currently there are 9 holes of disc golf at Slayter Hill.
    • DRS would like to put in another 9 holes in the Pickett Park area.
    • The cost would be under $9k and our grounds crew would do all of the work.
    • Overall the Board thought this would be a great idea.
  • Other Issues & Concerns
    • Rental Fees & Policies–Rental Rates 2012 Handout
      • Priorities
      • Policies & Space
      • Rates
        • There will be a correction to the word “Bouldering Wall” – it should read “Climbing Wall” as we do not charge for use of the Bouldering Wall.
        • Howard wanted to point out that there are times the DRS will waive fees for certain events/groups in order to benefit both the Purdue campus as well as the DRS.
        • It was decided we will proceed with the 2012 Rental Rates the way they are with the exception of the minor wording correction.
    • Website Review
      • We are putting together a committee to help analyze our website for ease of use and functionality.
        • If you are interested in serving on this committee or know people who might be interested please contact Eric Smoldt (esmoldt@purdue.edu).
    • Status of Purchasing & FFE (Furniture, Fixtures, Equipment) Update
      • Furniture
        • There are a couple of additional pieces to order.
    • Exercise Equipment
      • We just recently ordered the last major fitness equipment item.
      • We have ordered platforms for squatting (adjustable box)
      • Some equipment from TREC will come to CREC but the majority will be sent to salvage in December/January.
      • Once we get the items from TREC we will move a few pieces of equipment around, especially in the Faculty/Staff workout area.
    • Super Graphics
      • All super graphics have been purchased
    • Way Finding Signage
      • All way finding signage has been purchased
    • A/V
      • Purchase is complete but installation is behind. We anticipate the A/V equipment to be installed within the next couple of weeks.
    • Electronic Access
      • Purchase is complete but installation is behind. We anticipate installation to be complete in the next couple of weeks.
    • Security Cameras
      • Security Cameras are in transit. We anticipate installation to begin the 2nd week of December.
    • Synthetic Turf
      • Tentatively scheduled to be installed in January.
    • Black & Gold Gym Floors
    • Other Equipment & Supplies
      • We are near the end. We are currently about 95% complete.
    • Wellness & Other Partners – we are currently still working with PUSH, HK, & HR and Worklife to have faculty/staff members from each area partially housed in CREC.
      • PUSH
      • HK
      • HR and Worklife
      • Memorial Union–FUEL
        • FUEL is open.
  • Program Update
    • We hosted the37th Great American Smokeout on November 15th.
      • There were information booths, free blood pressure screenings, giveaways and trivia games.
      • Students and community members who participated in the Great American Smokeout’s interactive features received a free “cold turkey” sandwich.
      • Smokers looking to quit were directed to the pharmacy building where X-packs and one-on-one cessation consultations were offered. 
    • Group X
      • We have sold 220 mid-semester Group X passes. Last year at this time we had only sold 78.
    • Youth & Family Programs
      • There were over 500 students that participated in the Haunted CoRec on October 26th.
      • Parent’s night out on November 9th was a huge success. 
        • Activities for the children included games, arts and crafts, dinner and a movie.
      • We are currently working on Stress-Free Friday which will take place on December 7th from 9pm-1am
        •  Activities for the students will include arts and crafts, rock climbing, yoga, Muay Thai, Tahitian dance, food, movies, massage demos and possibly a band.
          • There will also be free Group X classes offered during Stress Less Week (December 3-7)
      • We will also offer a Drop & Shop clinic on December 8th from 12-5:00pm for parents to drop off their kids and shop.
        •  Activities for kids will include rock climbing, arts and crafts, a movie and a snack.
      • We will also offer Kids Camp for this coming summer.
        •  The rates will be sent to the Board.
  • Budget Update–October Consolidated Budget Statement by Funding Source Handout
    • Expenses look well.
    • We are behind on user fees which we feel is in part due to the fact that we didn’t open on time.
    • If you are interested in seeing detailed revenue please let Howard know and he will schedule a meeting with you.
  • Next Meeting
    • December 14, 2012–Location–Large Conference Room, 2336
    • If the technology is available, Eric will give a website demonstration.

October 2012

Members

Present:
  • Andrew Bean
  • Erica Berry
  • Al Capitos
  • Robert Geswein
  • Mario Hoyos
  • Jim Knapp
  • Kathy Lawhead
  • Abby Leuk
  • Josh Miller
  • Sarah Mustillo
  • Mitch Nettesheim
  • Kelsey Quin
  • Kevin Richards
  • Cassandra Schnelle
  • Howard Taylor
  • Sharon Williams

Absent:

  • Norma Douglas
  • Claire Loser
  • Eric Smoldt

DRS Advisory Board Agenda

October 2012

  1. Welcome
  2. Issues
    1. Expansion and Renovation of Recreation Facilities Update
      • Construction Update
      • Schedule Update
    2. Other Issues & Concerns
      • Fees – F2 Visa/legally non-contributing individuals
      • Rental Fees & Policies
        • Priorities
        • Policies & Space
        • Rates
      1. Status of Purchasing & FFE (Furniture, Fixtures, Equipment) Update
        • Furniture
        • Exercise Equipment
        • Super Graphics
        • Way Finding Signage
        • A/V
        • Electronic Access
        • Security Cameras
        • Synthetic Turf
        • Black & Gold Gym Floors
        • Other Equipment & Supplies
      2. Wellness & Other Partners
        • PUSH
        • HK
        • HR and Worklife
        • Memorial Union - FUEL
        • Program Update
  3. Budget Update
  4. Next Meeting
    • November 16, 2012 – Location – Large Conference Room, 2336

DRS Advisory Board Minutes

Welcome

  • Issues
    • Expansion and Renovation of Recreation Facilities Update
      • Construction Update
        • TREC will close for construction mid-December.
        • Howard is meeting with the university architect to discuss plans to build outdoor tennis courts at the current location of the TREC parking lot.
          • These should be completed by August 2013.
        • We are currently working with the university to pave the parking lot where the baseball field was located. The cost has turned out to be higher than originally expected.
  • Schedule Update-All dates are tentative and subject to change
    •  
      • Gold & Black Gym - Courts 1-3 will open sometime mid November.
      • Gold & Black Gym - Courts 4-6 will open over Christmas Break.
      • The Atrium track is scheduled to open on sometime around Thanksgiving.
      • Fuel, the smoothie bar, is scheduled to open on October 26th.
      • The Demo Kitchen is scheduled to open either the first or second week of November.
      • The Recreational Pool will open around Spring break 2013.
      • CREC (CoRec) will begin its regularly scheduled hours when TREC closes in mid-December.
  • Other Issues & Concerns
    • Fees – F2 Visa/legally non-contributing individuals – Membership Prices & Policies Handout
      • Overall there was no concern from the Board with the current fees.
      • The DRS (Division of Recreational Sports) does not currently offer assistance or a scholarship program to help with fees.
        • With a donor, this could eventually be a possibility.
      • Full-time employees that are also full-time students will not be charged double for the use of CREC.
        • Howard will check to see which fee those persons are assessed.
      • There is no annual commitment with the faculty/staff memberships.
      • As well as offering payroll deduction for memberships, we offer payroll deduction for towel service and locker rental.
    • Rental Fees & Policies – Please review the Proposed Facility Rental Guidelines handout as we will discuss the Rental Fees & Policies further at the next Advisory Board meeting.
      • Priorities – tabled until November meeting
      • Policies & Space – tabled until November meeting
      • Rates – tables until November meeting
    • Status of Purchasing & FFE (Furniture, Fixtures, Equipment) Update
      • Furniture
        • The majority of the furniture has been ordered. After we have settled in there may be a couple of additional pieces to order.
      • Exercise Equipment
        • All exercise equipment has been purchased.
      • Super Graphics
        • All super graphics have been purchased
      • Way Finding Signage
        • All way finding signage has been purchased
      • A/V
        • Purchase is complete but installation is behind. We anticipate the A/V equipment to be installed within the next couple of weeks.
    1.  
      • Electronic Access
        • Purchase is complete but installation is behind. We anticipate installation to be complete in the next couple of weeks.
      • Security Cameras
        • Purchase is pending and installation is will follow once the purchase is made. We anticipate installation to be complete in the next month.
      • Synthetic Turf
        • Tentatively scheduled to be installed in April 2013.
      • Black & Gold Gym Floors
      • Other Equipment & Supplies – no updates
    • Wellness & Other Partners – we are currently still working with PUSH, HK, & HR and Worklife to have faculty/staff members from each area partially housed in CREC.
      • PUSH
      • HK
      • HR and Worklife
      • Memorial Union – FUEL
        • The tentative opening for FUEL is Friday, October 26th.
  • Program Update
    •  
      •  Activities for the children include games, arts and crafts, dinner and a movie.
      •  Activities include rock climbing, swimming, arts and crafts, and science.
      • Boiler Kids Camp will return next summer. Boiler Kids Camp is an interactive, educational day camp designed for children ages 5012.
      • Intramural Sports has implemented new software called IM Leagues. Players are now able to register their teams online as well as see updated scores in real time.
        • Registration was a little lower than normal.
      • Fitness & Wellness is offering a number of new Group X and Learn To Play programs and expects to add more next semester.
      • Youth & Family Programs will start up next semester.
        • Saturday morning yoga classes will be offered for parents and their young children.
        • We will start scheduling birthday parties utilizing the recreational pool and the climbing wall.
        • November 9th we will host a Parent’s Night Out. 
  • Budget Update – September Consolidated Budget Statement by Funding Source Handout
    • We are in a good position regarding revenue vs. expenditures.
  • Next Meeting
    • November 16, 2012 – Location – Large Conference Room, 2336