Instructional Equipment Program

Program Description

The goal of this program is to support high quality and state-of-the-art equipment in our instructional facilities on the West Lafayette campus.  This call for proposals seeks requests for funds to acquire new or replace essential instructional equipment. The equipment should be directly tied to undergraduate courses and curricula. Funds will be awarded on a competitive basis with priority given to proposals that support innovative and high impact teaching models or student experiences.  Each college may submit up to three proposals and all proposals must be ranked by the dean in priority order.


  • Requests for total budgets up to $100,000 will be considered.
  • Equipment should be purchased within one year. Unexpended balances at the end of the one-year period will be returned to the Provost’s Instructional Equipment Program.

Funds can be used for:

  • Major equipment, including installation
    • Single pieces of equipment
    • Multiple like equipment items for classroom or instructional lab
    • Suite of equipment items that collectively meet an instructional purpose
  • Start-up supplies (<10% of total budget) associated with operating the equipment
  • Non-consumable components that can be used to build major equipment, devices, structures

Funds should not be used for:

  • Consumables, Routine Supplies, Personnel, Travel

Criteria for Selection

  • Dean’s priority ranking
  • # of students, courses, instructors affected and overall degree of impact
  • Relation to core outcomes of associated curricula
  • Connection to innovation in teaching or improvements in courses based on proven pedagogies
  • Connection to strategic initiatives in teaching and learning at the department, college, and/or university level

Financial Resources

The Program will have a budget of $1,000,000 per fiscal year when active with grant awards in amounts up to $100,000 each.    An itemized budget using the provided template (see link below) should be included with the proposal.  Grants will be effective for the period January 1 to December 31.  Unexpended balances at the end of grant period will be returned to the Provost’s Instructional Equipment Program.  Based on campus interest and a positive assessment that the program goals are being met, the program will continue with an annual award process.

Program Timeline

The schedule for proposal submission, review and award processes is as follows:

Proposal Due Date November 1, 2022
Award Announcements December 1, 2022
Project Period January 1, 2023 to December 31, 2023

Proposal Preparation and Submission

  1. Cover Sheet (1 page)
    1. Project Title
    2. Project Abstract (50 words or less)
    3. Amount of total request
    4. PI/co-PI Information
    5. Name, title, department, college, campus address, email, phone
    6. Endorsement of each PI’s Department Head and Dean
    7. Dean’s priority ranking
  2. Project Summary (1 page)
    1. Description of equipment to be purchased including how the equipment will be used in the instructional environment
    2. Description of how the equipment supports the implementation of innovative or proven teaching and learning methodologies
    3. Description of the students, instructors, courses and curricula impacted
      • Give approximate numbers as well as description of expected impact
  3. Budget and Budget Justification (1 page)
    1. Itemized budget using the provided template (see link below)
    2. Budgets do not need to be prepared through the Unit’s Pre-Award Centers. Please work with your business office when preparing the budget.

Proposals should be endorsed by the department head and dean of the PI and submitted online to . Proposals are due by end of day (11:59 p.m.) November 1, 2022.

For programmatic questions, please contact Heather Servaty-Seib, Senior Associate Vice Provost for Teaching and Learning. 

Instructional Equipment Budget Template (xlsx)

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