Spring 2021 Event Approval

The guidelines for 2021 spring events, put forth by the Protect Purdue Implementation team, are part of the Protect Purdue Plan and were developed to help ensure the health and safety of the campus community.  It is important to note that these guidelines may be modified as the COVID-19 situation and corresponding federal, state and local guidance continues to evolve.

An overview of the guidelines can be found here.

As a result of Tippecanoe County being placed in Red Status by the State of Indiana on January 13, 2021, attendance for all indoor and outdoor events/gatherings is capped at 25 people, with the exception of academic classes and activities that directly support the student academic experience (orientation sessions, study sessions, etc.).

Until Tippecanoe County is removed from Red Status, all on-campus events are capped at a maximum attendance of 25 people, including event organizers and staff.  The Tippecanoe County Health Department is not permitting exceptions to this cap at this time.

Any University sponsored off-campus spring 2021 event, regardless of funding source, that may include 25 or more people must have the approval of the Office of the Provost.  It is imperative that the event complies with all current federal, state, county and city restrictions regarding travel, event size and social distancing requirements.   Requests must be submitted at least two weeks prior to the event.

Procedures for off-campus academic events with more than 25 people present should also include the following:

  1. Any such request needs to be endorsed by the relevant dean or appropriate area leader.
  2. If you wish to plan such an event, prepare a request for approval containing: responsible party name and contact information, location-specific information, a safety plan describing adherence to all guidelines listed here or justification for any variations, and reasons why the event could not be handled remotely or through a series of smaller events. Events should avoid including outside visitors, if possible; if this is not possible, the request must also specify safety precautions relevant to the visitor(s). These requests will be reviewed by the instructional SOP review team and approved through the established approvals channel. 

Please download and complete the PDF form below to request approval. 

Completed forms should be sent to: eventapproval@purdue.edu

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