Transform Purdue Update
Transform Purdue continues to move forward with redesigned processes and increased SAP functionality. The first phase, Enterprise Asset Management, implemented its re-engineered capital projects’ processes on Oct. 2 as planned. Training is underway for key individuals involved with requesting and managing capital projects for each college or unit.
Project Portfolio Management will replace Primavera and will allow all involved with capital requests and projects to view status and disposition of requests. The benefits of PPM, include:
- All project requests, approvals, key dates, high-level costs and status updates are available across the university on a real-time basis.
- Electronic workflows eliminate current paper processes.
- A reliable, single source for data is established.
Maintenance processes will go live Oct. 30, decommissioning Maximo and moving to SAP functionality. Moving the Physical Facilities processes from paper-driven processes to automation will allow:
- Visibility in work order progress from initiation through completion.
- Streamlined procurement processes.
- Strategic maintenance planning and reporting.
In preparation for the second phase of the overall Transform Purdue project, Human Capital Management, the Transform Purdue Change Team recently held an onboarding session for selected department heads, faculty and administrators who will fill the roles of department head change leads, faculty liaisons and go-to’s. These are the people in your colleges or administrative units who will be available to answer your questions. Jay Akridge, interim provost and co-sponsor of Transform Purdue, worked with deans to assign these roles. During the onboarding session, many examples of tools and communications were shared with the attendees. More than 100 attended the session and provided immediate feedback concerning best communication channels for their areas. Visit transform.purdue.edu to learn more about the transformation projects.
The HCM project will transform recruitment, onboarding, time and payroll processes, as well as Purdue’s current foundational elements. Multiple systems currently used for such things will move to one standard system via the upgrade to SAP SuccessFactors.
Many of the change team members, including go-to’s, will attend process-specific HCM "deep dive" sessions over the next month (e.g., faculty recruiting), where they will see demonstrations and gain a better understanding of how the system works. The go-to's will help communicate project progress and will be slated to assist others as they have questions.
As each phase reaches completion, the University’s redesigned processes and tools are put into place to help faculty and staff work more successfully and efficiently. Streamlining, simplifying, organizing and automating will transform the way business happens at Purdue.
October 6, 2017
