Provost's Newsletter – August 2018

Across Our Campus

Across Campus

Transform Purdue Project Update

Personal Activity Reports goes SEEMLESS Sept. 14

The Transform Purdue project team and colleagues continue their efforts to streamline, simplify, organize and automate Purdue business processes and related systems.

The current paper-based process for completing Personnel Activity Reports (PARs) is almost ready to transition to a new online self-service application, SEEMLESS (Summer Employment and Effort Management Leading Efficiency through a Simple Solution).

Use of the new system to certify PARs is mandatory because employees will be required to authenticate and provide approvals electronically.

Those who supervise staff and students, including those working on sponsored program accounts and federally appropriated funds, will need to certify reports as well. 

PARs will become available on Sept. 14, and reports will be due by 5 p.m. on Oct. 17.  See the Effort Reporting Policy to ensure compliance with federal regulations. 

Individuals are encouraged to attend one of three training sessions and consult related training materials. Business offices will continue to assist with workflow and review distribution for PARs. Additional assistance is available from

General Ledger is Live

Last month, the new General Ledger structure and systems went live, and the transformation has already delivered better access and greater transparency into critical financial information. Faculty and financial units now, for the first time, have real-time access to reporting on all accounts, both sponsored and non-sponsored, simply by logging into the OneCampus Portal and selecting the Faculty Reports - AIMS link.

The build-out of reports and tools that leverage this structure will continue this semester. Reports will be further enhanced, and an interactive faculty allocations dashboard will be released that includes the ability to run projections of future expenses.

Along with improved financial information, new and redesigned business processes have already had an impact on our campus. For example, the overall account listing was reduced from 88,740 to 28,763. In July alone, more than 10,000 vendor payments were submitted and approved electronically through a streamlined workflow that previously required the completion and routing of paper documents. These process changes improve both the effectiveness of financial reporting and our relationships with business partners (vendors, consultants, and others) by reducing delays in financial postings and improving our ability to see the status of transactions.

Meanwhile, the Office of the Provost, University Development Office and Treasurer’s Office are working on finding a better way to manage scholarships and grants. The goal is to simplify the structure so as to award and steward scholarships more effectively.

If you have questions about any financial reports or transactions, contact your department’s business office for assistance or email


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