Printing of University Publications (C-5)


(Supersedes Executive Memorandum No. B-61, dated June 1, 1979)

April 22, 1985

To: Chancellors, Deans, Directors, and Heads of Schools, Divisions, Departments, and Offices

Re: Printing of University Publications

In order to provide the various University organizations maximum service and to coordinate the total effort, all University publications, except those excluded by the following paragraph, will be channeled through the Office of Publications. By having one office familiar with and responsible for the publications program, the University can provide professional editing and design services, facilitate compliance with federal regulations, obtain necessary printed materials at the lowest cost, and establish more uniform printing policies. Responsibility for content remains with the originating department except where this conflicts directly with established University policy and/or federal and state regulations.

This requirement will apply to all publications paid for from funds administered by the University and/or bearing the name of Purdue University but will exclude publications issued by the regional campuses, student organizations, the Agricultural Experiment Station, the Cooperative Extension Service, and Intercollegiate Athletics. By definition the term "publication" includes books, booklets, journals, brochures, invitations, programs, pamphlets, leaflets, posters, and similar materials, but does not include office forms, letters, classroom materials, departmental newsletters, or student publications.

Before a requisition or work order can be processed for printing, the copy must be approved by the Director of Publications or a designated representative. In those instances where the publication is reasonably simple in content and will be issued with relative frequency, an annual approval of general format will suffice. The Director of Purchases and Service Enterprises and the Director of Printing Services will proceed with the printing of any publication only if it bears this approval.

Staff members planning to produce a publication should consult with the Office of Publications in the early stages of planning. This will assure that necessary delivery schedules are met and total costs are minimized.

Steven C. Beering

Purdue University, 610 Purdue Mall, West Lafayette, IN 47907, (765) 494-4600

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