Division 00 Procurement 3000 Available Information - Owner Responsibilities

1 Introduction


Following are items the University typically supplies and for which it assumes responsibility.


The items are not inclusive and do not remove the obligation for both the University and the A/E to adhere to the terms of the contract.

2 A/E Agreement


Once your proposal has been accepted the University will develop and provide an A/E agreement covering the work on this project.


The University will develop and provide Boilerplate Division 00 and 01sections (Purdue refers to this as the “Front End”). It consists of:


“Hard copy” file (PDF) containing documents (e.g., General Conditions) that don’t require editing or have already been edited by the University for this project. These should not be edited by the A/E.


“Electronic portion” file (MS Word) containing documents (e.g., Principal Subcontractor Questionnaire) that the A/E should customize for the project.


“Inserts” file (PDF), reference copies of the contract forms (e.g. Construction Invoice Voucher) that the contractor will be using.


Campus Map (PDF) showing project and bid opening location.


The A/E shall complete and assemble the Front End in accordance with the Table of Contents.


Bid Form 96 (revised 2000) and the Standard Questionnaires and Financial Statement for Bidders (Form 96-A, revised 1949) are referenced in the Table of Contents as inserted loose. If bid documents are printed and distributed by a firm other than Xerox on West Lafayette campus, these two forms should be requested by the AE for insertion by their designated print shop. Both forms are required of all prime bidders.


In general the Front End Documents for Design-Bid-Build projects will include:


Bidding Documents:

  • Bid Form (Form 96) (inserted loose)

  • Standard questionnaire and financial statement for bidders (Form 96A) (inserted loose)

  • Advertisement for Bids

  • Wage Rates (if applicable)

  • Instructions to Bidders

  • Suggested Check List for Bidders

  • Bid Form Insert Instructions

  • Bid Form Insert

  • Minority Business Enterprise Program forms

  • Combination Bid Bond and Bond For Construction

  • Principal Subcontractor Questionnaire

  • Subcontractor and Material Questionnaire


Contract Forms:

  • Agreement

  • Certificate of Insurance (ACORD 25 FORM)

  • Contract Change Order

  • Construction Invoice Voucher

  • Statement to be submitted with the Construction Invoice Voucher

  • Breakdown of Application for Payment

  • Contractor’s Affidavit, Waiver of Lien, Certification and Guarantee

3 Architectural Program


The Academic Program Statement, when required by the project, will be used in conjunction with the design professional’s Architectural Program when developing the design documents.


The Academic Program Statement will include specific program requirements for the department as well as a program narrative, mission statement, information about the department, relationships between spaces, area requirements and other project specific information that is used to develop the project’s plans.


It is the design professional’s responsibility to provide, in a tabular format, a listing of all the rooms identified in the Academic Program Statement and their associated square footage and to compare that with the developed Architectural Program. Deviations must be approved by the PM.

4 Site survey


The University will furnish, if applicable, electronic and paper copies of the most recent site plan and utility maps for the projected building location.


Once the extent of construction is clearly established, the University will arrange for a site engineering survey. Engineering surveys may include soil borings and analysis. This survey will be supplied for use in the design process and inclusion in the CD’s.


This does not remove the need to investigate the existing conditions for undocumented construction.

5 Subsurface Soils Information


Subsurface soil information, if provided, is included for informational purposes, and is not guaranteed to fully represent all subsurface conditions. The data included in the RFP are intended for proposal preparation and preliminary design only. The Consultant shall perform, at his expense, such subsurface exploration, investigation, testing, and analysis as his Designer of Record deems necessary for the design and construction of the foundation system.


Any work by the Consultant-provided Geotechnical Engineer shall be coordinated with the PM and shall not interfere with normal University operations.


Prior to the Foundation Work Design submittal, provide a Consultant Geotechnical Report (an editable Adobe Acrobat PDF version on CD and two printed copies). The report shall become the property of the University.


Geotechnical reports generated during construction, such as pile driving results and analysis, shall be provided to the project contract manager. In addition, provide an editable Adobe Acrobat PDF version and two printed copies for record keeping purposes.


Material Testing


Subsoil permeability testing will be the responsibility of the site contractor. This testing must be performed prior to placement of fill soils for plant materials.


In general, all other testing of soil, backfill, compaction, asphalt, concrete steel and masonry will be contracted by the university. Larger projects should have a separate “testing” specification to allow for separate bid package.

6 Landscape Guidelines


Description of landscaping requirements for this project will be provided in the Program and outlined in the following sections.

7 Hazardous materials testing and coordination for removal


The University will typically conduct a thorough survey of the project area prior to your development of the CD’s. The PM and A/E will review this survey allowing opportunity to inform the University of any questionable or omitted materials.


Removal of lead, asbestos and other hazardous materials will be shown on the time schedule.

8 University Coordination


Coordination of distribution of drawings for in-house reviews


Coordination of University staff reviews


Coordination of User/Occupant reviews


Coordination of User/Occupant moves (may be outsourced)


Coordination of University Approval Committee reviews (may be outsourced)

9 Room Key Schedule, Cylinders, Cores & Keys


Submit a copy of the ‘final’ floor plan. The University will develop and forward a key schedule. This key schedule is typically developed after construction has begun.


The contractor will provide cylinders and cores. The University will “key” the cores and provide keys.

10 Loose furniture and equipment


In general, loose equipment, furniture, window coverings, and occasionally carpet will be furnished and installed by the Owner for each project. Equipment and furniture is considered loose when it has no permanent connection to a utility or the structure. The PM will review University supplied equipment and the utility requirements for all loose equipment so appropriate notes can be made on the drawings.


Fixed equipment will usually be furnished and installed by the Contractor. In the event that equipment is to be owner furnished, it will be specifically described in the Program. The A/E will be responsible to see that all utility requirements for the equipment are included in the bid documents.

11 Building information access


Access to existing building systems information archive (e.g., blueprints, specifications, etc.

2021 Consultant’s Handbook

Effective as of January 19, 2020

A current electronic copy of the Consultant's Handbook may be obtained by contacting Capital Program Management at (765) 494-9130.

Purdue University, 610 Purdue Mall, West Lafayette, IN, 47907, 765-494-4600

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