Capital Program Planning Process for Academic Areas

The Capital Program Planning Process guides the development and prioritization of all planned capital construction projects in alignment with the strategic goals of the University. The project lists that colleges/areas submit should include all Repair and Rehabilitation (R&R) projects, construction projects and studies that are planned to be funded in FY19.

Key Process Dates

Colleges and academic vice presidential/provost areas should be aware of the following key dates:

  • October 2, 2017 – Enterprise Asset Management (EAM)-Capital system go-live

  • October 15, 2017 – College/area deadline to submit FY19 preliminary project lists and requests for estimates via SAP (R&R Matching Funds candidates must be identified on submittal)

  • December 1, 2017 – Physical Facilities deadline to return all R&R Matching Funds estimates to colleges/areas

  • December 22, 2017 – College/area deadline to submit final FY19 R&R Matching Funds project applications

  • February 1, 2018 – Applicants notified of projects selected for FY19 R&R Matching Funds Program; Physical Facilities deadline for returning all remaining estimates to colleges/areas

  • February 14, 2018 – Deadline for colleges to submit final FY19 project lists to provost for approval; deadline for EVPRP units to submit final FY19 project lists to EVPRP for approval

  • March 1, 2018 – Provost and EVPRP approved final FY19 project lists are submitted via SAP

  • April 1, 2018 – Approval of final FY19 capital program by T/CFO

  • July 1, 2018 – FY19 projects are formally initiated 

Questions may be directed to Brad Bowen or Keith Moore in Asset Management.

Non-academic units and regional campuses should continue using their process for planned construction projects.

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