Capital Program Planning Process Definitions

Definitions for common terms related to the Capital Program Planning Process are defined below.

Project Categories

All projects are categorized into one of the four major project type buckets:

  • Major Renovation (always $2M or greater)

    • Design and construction of large-scale renovation and reconfiguration of an existing facility or infrastructure to meet academic, research, engagement or administrative priorities.
    • Funding sources include bond revenue, project-specific state appropriations, project-specific gifts/grants and institutional reserves.
  • New Construction (always $2M or greater)

    • Design and construction of a large-scale new building (or building addition), infrastructure or improvement.
    • Funding sources include bond revenue, project-specific state appropriations, project-specific gifts/grants and institutional reserves.
  • Repair and Rehabilitation (can be $2M or greater)

    • Repair, replacement, or restoration of a space, system or component to an appropriate level of condition and functionality and small-scale renovation and new construction.
    • Utilizes operational funds.
  • Utilities (can be $2M or greater)

    • New utility infrastructure, or repair or replacement of existing utility infrastructure which all use utilities infrastructure reserve funded work — West Lafayette campus utilities only.
    • Utilizes operational funds.

Project Bucket by Funding Source

Funding sources that may be used for each defined project type are listed with "Yes" in the table below.

Operating Operating-Reserves Non-Operating
Repair and Rehabilitation Yes No No
Utilities Yes No No
Major Renovations No Yes Yes
New Construction No Yes Yes

Project Definitions

  • Annual Target Budget (Repair and Rehabilitation and Utilities projects)

    • Includes target budgets for recurring routine Repair and Rehabilitation and Utilities capital program needs based on historical trends.
    • Total estimated cost of planned projects, excluding Special projects, shall not exceed target budget.
      • No departmental program contingency shall be included.
      • Savings from project(s) due to cancellation, deferral, scope reduction or other factors shall not be used to fund Unplanned Break/Fix, Overage or Unplanned Requirement requests.
  • Special Project

    • Unique, typically large-scale, non-routine, planned project or study that is outside of the Annual Target Budget and meets strategic goals of the Unviersity as approved by the Treasurer and Chief Financial Officer.
    • Submitted as part of the annual Capital Program Planning Process.
  • Variance

    • Deviation from approved annual capital program that could be a new project or budget adjustment to an existing project. The following three types are included: 
      • Unplanned Break/Fix — Unforseen condition requiring project in current fiscal year to maintain function and/or protect assets or people, e.g. leaking roof, equipment failure.

      • Overage — Unexpected increase in cost above approved project budget to execute required scope.

      • Unplanned requirement — Unplanned opportunity requiring project or study in current fiscal year to meet strategic needs and appropriately utilize available resources. Deferral would result in lost net revenue or significantly and adversely affect the academic or research progress of the college or department, e.g. new faculty hire, research grant award.

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