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Holding an Event

How to arrange event logistics


Reserve a meeting room in an unfamiliar building

Often building deputies are a good first contact when planning an event in a specific building. 
A complete list of campus building deputies can be found on the Building Deputy webpage.

Hold an event using the Purdue University Conferences Division

Visit the Conferences Division website for more information on available services and rates.

Have utilities run to an outdoor area

To have utilities run to an outdoor area, contact your business office in order to have a work order created. Student organizations should contact their business office at (765) 494-6724.

Order tables, chairs, tents, electronic equipment, etc. for an event

To have tables, chairs or tents set up for an event, contact your business office in order to have a work order created. Student organizations should contact their business office at (765) 494-6724.

Set up an event emergency response plan

For large events, coordinate with the Emergency Preparedness and Planning Department to set up an emergency response plan in case of severe weather or violent behavior. Emergency Preparedness and Planning may be reached at (765) 494-0446.

Arrange for traffic control or street closures

Contact the Purdue University Police Department to arrange for traffic control and direction or street closures. The Police Department may be reached at (765) 494-8221 for non-emergency situations.

Reserve a parking lot for an event

To reserve a parking lot for an event, contact Parking Facilities at (765) 494-9494.

Coordinate printing and promotional items

To coordinate any printed materials or promotional items for an event, contact Printing Services at (765) 494-2006.

Find guidelines and processes for student-run events

Information, checklists, guidelines and forms for student-run events may be found on the Student Activities and Organization webpage.