Starting a Project
The Capital Program Management unit works with departments or colleges on campus that have a construction need.
Depending on the estimated project cost, customers will use one of the two forms below to initiate a project.
Note: These forms are best supported by Internet Explorer, Safari, or Firefox. To save information you have entered in the forms using Google Chrome, select "save as PDF" from the print menu.
STEP 1: INITIATION
The customer selects and completes the proper form to initiate a project
Option #1: Request for Professional Service Form
Use the Request for Professional Services (RPS) form if one of the following applies:
- Help is needed to develop a project scope and budget OR
- The project cost has been validated as less than $150,000
Option #2: Project Initiation Form
Use the Project Initiation Form if both of the following apply:
- A study has been completed and/or a Physical Facilities project scope and budget has been developed AND
- The project cost has been validated as more than $150,000
Questions specific to STEP 1: INITIATION may be directed to the Physical Facilities Capital program Management at (765) 494-3410.
STEP 2: REVIEW
The University reviews the project
- Projects with costs estimated to be less than $2M
These projects will be considered by a Project Review Committee consisting of Physical Facilities and Fiscal Affairs staff with final approval being granted by the Vice President for Physical Facilities for projects up to $1M and by the Treasurer and Chief Financial Officer for projects greater than $1M.
- Projects with an estimated cost of $2M or more
These projects will be considered by the Project Review Committee described above. Following approval by the Vice President for Physical Facilities and Treasurer and Chief Financial Officer, the project will be advanced for consideration and approval by the President, Board of Trustees, and state entities.
STEP 3: FEEDBACK
Clients will be notified of the outcome of the project review process
Additional Project Approval Process Information
The process described above is new and replaces the Capital Coordinating Committee (C3) and Capital Projects Council (CPC) process and is designed to improve the coordination of project review and approval activities.
Throughout the course of the process, Physical Facilities will share feedback and status updates pertaining to project requests and contact customers to provide additional or clarifying information needed to supplement submitted forms.
Questions specific to the Project Approval Process may be directed to the Physical Facilities Senior Director of Capital Program Management at (765) 494-0467.