{"id":5377,"date":"2026-09-11T14:46:00","date_gmt":"2026-09-11T14:46:00","guid":{"rendered":"https:\/\/www.purdue.edu\/operations\/?p=5377"},"modified":"2026-09-11T15:04:25","modified_gmt":"2026-09-11T15:04:25","slug":"delegates-now-able-to-manage-missing-travel-receipts-in-concur","status":"publish","type":"post","link":"https:\/\/www.purdue.edu\/operations\/blog\/2026\/09\/11\/delegates-now-able-to-manage-missing-travel-receipts-in-concur\/","title":{"rendered":"Delegates now able to manage missing travel receipts in Concur"},"content":{"rendered":"<div id=\"modal-ready\">\n<p class=\"wp-block-paragraph\">After a recent update to Concur, a traveler\u2019s delegate is now able to create Missing Receipt Declarations directly in the system when a required receipt is unavailable. The update aims to reduce back-and-forth communications and processing delays. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What to Know<\/strong><strong><\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Missing Receipt Declarations cannot be used<\/strong> for airfare, hotel\/lodging, vehicle rental or registration expenses. Travelers must provide receipts for these expense types. If a receipt is missing, contact the vendor to request a duplicate copy; no exceptions are allowed for these items. <\/li>\n\n\n\n<li><strong>Missing Receipt Declarations can be used<\/strong> for certain expenses of $75 or more, including ground transportation, parking, tolls or hospitality.<\/li>\n\n\n\n<li><strong>Use the Missing Receipt Declarations option only when a required receipt is unavailable<\/strong> and supporting documentation is needed before submission.<\/li>\n\n\n\n<li><strong>The process stays within Concur<\/strong>, using the same integrated form <a href=\"https:\/\/www.purdue.edu\/operations\/blog\/2026\/06\/29\/updated-process-for-reporting-missing-travel-receipts-begins-july-1\/\">introduced for travelers in July<\/a>.<\/li>\n\n\n\n<li><strong>Traveler responsibility remains unchanged.<\/strong> Travelers remain responsible for the accuracy and completeness of their expense reports, must initially submit their own reports in Concur, and should obtain required receipts whenever possible.<\/li>\n\n\n\n<li><strong>The<\/strong><strong> audit trail records delegate activity<\/strong> when a delegate creates the declaration on behalf of the traveler.<\/li>\n\n\n\n<li><strong>Documentation requirements still apply.<\/strong> If a receipt is missing, travelers or their delegates should contact the vendor for a duplicate copy before submitting the declaration and note that all reasonable efforts were made to obtain the original receipt.<\/li>\n\n\n\n<li><strong>Missing documentation may affect reimbursement.<\/strong> If required documentation is not provided within 10 business days of the request, the expense may be marked as personal and not reimbursed by the university.<\/li>\n\n\n\n<li>A <a href=\"https:\/\/purdue0.sharepoint.com\/:w:\/s\/Procure\/training\/IQCZF-lhAiZwTqHEbrXr3xSAAVmFxPMIj0u1wM-WSdsd0HI?e=oGhJud&amp;xsdata=MDV8MDJ8dHluZXIxQHB1cmR1ZS5lZHV8MTAyNzZmZmZjYjg5NDkzZGJiNTMwOGRlYmI1OWYxMTJ8NDEzMGJkMzk3YzUzNDE5Y2IxZTU4NzU4ZDZkNjNmMjF8MXwwfDYzOTE1NDE5MjEzMTc0NjEzN3xVbmtub3dufFRXRnBiR1pzYjNkOGV5SkZiWEIwZVUxaGNHa2lPblJ5ZFdVc0lsWWlPaUl3TGpBdU1EQXdNQ0lzSWxBaU9pSlhhVzR6TWlJc0lrRk9Jam9pVFdGcGJDSXNJbGRVSWpveWZRPT18MHx8fA%3d%3d&amp;sdata=ZzliUVNlaVN5U1NwK3ZxZXI1Sk41RS9kcE9NMi9FZ29DZDY4V29nQ3BkST0%3d\"><strong>Quick Reference Guide<\/strong><\/a> is available for step-by-step instructions on completing the process.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Questions may be directed to Purdue Travel at <a href=\"mailto:purduetravel@purdue.edu\">purduetravel@purdue.edu<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>After a recent update to Concur, a traveler\u2019s delegate is now able to create Missing Receipt Declarations directly in the system when a required receipt is unavailable. The update aims to reduce back-and-forth communications and processing delays. What to Know<\/p>\n","protected":false},"author":9,"featured_media":5378,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[42,188],"tags":[190,191,189],"location":[],"class_list":["post-5377","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-campus-and-community","category-purdue-travel","tag-concur","tag-concur-travel-and-expense","tag-purdue-travel"],"acf":[],"publishpress_future_action":{"enabled":false,"date":"2026-09-20 11:10:35","action":"change-status","newStatus":"draft","terms":[],"taxonomy":"category","extraData":[]},"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/www.purdue.edu\/operations\/wp-json\/wp\/v2\/posts\/5377","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.purdue.edu\/operations\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.purdue.edu\/operations\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/operations\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/operations\/wp-json\/wp\/v2\/comments?post=5377"}],"version-history":[{"count":6,"href":"https:\/\/www.purdue.edu\/operations\/wp-json\/wp\/v2\/posts\/5377\/revisions"}],"predecessor-version":[{"id":5386,"href":"https:\/\/www.purdue.edu\/operations\/wp-json\/wp\/v2\/posts\/5377\/revisions\/5386"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/operations\/wp-json\/wp\/v2\/media\/5378"}],"wp:attachment":[{"href":"https:\/\/www.purdue.edu\/operations\/wp-json\/wp\/v2\/media?parent=5377"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.purdue.edu\/operations\/wp-json\/wp\/v2\/categories?post=5377"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.purdue.edu\/operations\/wp-json\/wp\/v2\/tags?post=5377"},{"taxonomy":"location","embeddable":true,"href":"https:\/\/www.purdue.edu\/operations\/wp-json\/wp\/v2\/location?post=5377"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}