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     May 6, 2009

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Student reporting continues to move forward

The student reporting team continues to work toward expanding the system’s capabilities and improving the user experience, said Sarah Bauer, director of enrollment management analysis and reporting.

Upgrading the Operational Data Store (ODS) and dedicating an analyst to reporting are just two of the things that will help better support the student reporting community.

The team is in the process of upgrading ODS to version 8, which will add more functions for its users, including:

  • More financial aid data
  • Availability of all e-mail address types
  • Enhanced reporting of previous education data
  • Additional student data elements
  • Performance enhancements

“Financial aid reporting will gain the most from ODS 8,” said Bauer, who also serves as the student reporting team lead.

ODS 8, which is scheduled to be released in mid-summer, needs to be in place before Purdue moves to Banner 8 in 2010. ODS 8 first needs to undergo extensive testing, though.

“A core group of report writers just finished phase 1 of ODS 8 testing, which went well,” she said. “We plan to involve a larger group of key report writers in May or June for the next phase.”

New business analyst
Stephanie Drake joined Purdue in March as a business analyst for student reporting, and will serve as a liaison between the reporting community, functional areas and Student Systems Competency Center.

“A large part of Stephanie’s job will be communicating with the student reporting community,” Bauer said. “She’ll not only be addressing their questions, but also conducting meetings with reporting user groups.”

More information about Drake and her role is in another article in this newsletter.

On the horizon
“We’ve done well with the functionality we’ve been using, but there is much more we could do,” Bauer said. “Cognos is a robust business intelligence tool, and our goal is to utilize its full potential.” To that end, the student reporting team has been working with Teaching and Learning Technologies staff to develop new training courses that focus on advanced Cognos techniques.

Bauer said the team also wants to increase collaboration across the reporting community, and provide more information for operational and strategic decision-making.

“Many people worked together to make student reporting a success,” she said. “We created every report from the ground up, and there’s been a lot of information to absorb. But we continue to learn more about how to make Cognos and the ODS meet our needs.

“This is an evolutionary process that is moving us closer to having true business intelligence that integrates knowledge from all the student systems.

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