One Purdue

Glossary

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ABAP  Advanced Business Application Programming: the programming language of SAP's ERP software.
ABAP Query A native SAP reporting tool.
Ad Astra The company from whom Purdue purchased its event-management and room-scheduling software, Astra Schedule.
Adobe Connect Previously known as Macromedia Breeze.
application developer A member of a IT/Enterprise Application or local application-development team that provides second- and third-level resolution with system application incidents, problems and change requests.
Ariba Purdue's legacy Web-based, electronic procurement system. It was replaced by SRM (Supplier Relationship Management), an SAP product.
as-is Purdue business processes before switching to the SAP and Banner applications.
ASAP  Accelerated SAP: a methodology developed by SAP to speed up ERP-implementation projects and keep costs under control.
Ascential A suite of tools used to convert data.
Astra Schedule Event management and room scheduling software that replaced Purdue's Room Scheduling and Event Management legacy system.
Banner A package of software modules from SunGard Higher Education that comprise the bulk of OnePurdue's new student systems.
Basis The underlying technology base that allows SAP's functional applications and modules to interoperate.
business application user A OnePurdue user who is using an application system to support the needs of the business. For example: ordering supplies, entering budget information, running reports, entering payroll changes, entering grades, etc.
Biller Direct SAP's e-commerce module.
Blackboard Vista Formerly called WebCT Vista, this is an online course environment that allows instructors to deliver class material, communicate with students, and create learning activities. It is an integral part of OnePurdue training. More information about this tool is available on ITaP's Web site.
blueprint Also known as a “business blueprint,” this document basically defines what OnePurdue will look like once fully implemented.
Blueprint Phase Phase 2 in the ASAP implementation process.
bolt-on A separate application that can be integrated with the SAP or Banner software.
Brio A business intelligence reporting tool currently used at Purdue.
browser An application program that searches the Internet, interprets language and presents a Web page. Popular browsers include Mozilla's Firefox, Apple's Safari, Microsoft's Internet Explorer.
Business Blueprint Phase 2 of the ASAP process; during this period, the finance and HR teams identified Purdue's organizational structures, designed new business processes, installed the new financial and HR software, and received training in it.
Business Explorer A native SAP reporting tool.
business intelligence Business intelligence (BI) is a broad term for software reporting tools that use the same databases as the SAP applications to generate customizable reports for administrators and other decision makers at Purdue. Basically, an ERP gets data into the system, while BI gets it out.
business warehouse SAP's term for what Purdue has referred to as a “data warehouse,” where University data will be stored.
BW developer BW Developers are members from the IT/Business Warehouse team and can help the BW super user in publishing, developing or changing queries. They are responsible for developing InfoCubes for meeting future reporting needs, including authorization objects that are key to query definitions.
BW power user A Business Warehouse power user can create queries in the production environment and save them in his or her “Favorites” folder. This user's access is usually restricted to one management or functional area.
BW super user A Business Warehouse super user is responsible for publishing or broadcasting (i.e., share with other users) queries into production and has access to all the functional areas.
CAPP Curriculum, Advising and Program Planning is a degree-auditing tool in Banner that replaced the legacy progress reports in SSINFO. CAPP helps students navigate through course requirements to help them plan their academic careers.
CARS The legacy accounts-receivable (AR) software at the West Lafayette campus that was replaced by SAP.
change management The process of developing a planned approach to change in an organization, dealing primarily with the human aspect of change.
channel A box of information in a myPurdue portal window.
CODO Change of Degree Objective: the process by which a current student changes his or her major, the criteria for which are set by the student's specific major, school or program.
COEUS A legacy application that provides pre-award functionality for sponsored programs. A bolt-on application that works in concert with SAP, it is primarily used to develop proposals to submit to sponsors for external funding.
Cognos The new student systems’ reporting tool.
configuration With OnePurdue, this refers to the process of setting up the SAP and Banner software — using their own built-in features — to best meet the needs of Purdue.
Course
Reference
Number
A unique identifying number used to track all activities for a course/section,
including overrides, grade entry and how it’s listed in the course catalog,
rosters and a student’s academic history.
Customer Information Control System CICS was a part of the legacy application system that acted as a gatekeeper of sorts between the mainframe and databases; OnePurdue has eliminated the need for CICS.
Customer Relationship Management CRM refers to methodologies and software that will lead to the coordination of information about Purdue's many contacts outside of the University, including businesses, prospective students, alumni and donors.
customer service center A centralized help desk handling technical questions and problems. It provides call tracking and escalation to Application Support when a question or problem cannot be handled on first contact.
customization Altering a system's software code to include functionality specifically wanted by an organization, although not originally included in the package itself.
data cleansing The analysis and review of data that checks for incomplete records, invalid entries and duplicates.
data cube See “InfoCube.”
data warehouse See “business warehouse.”
DbConnect An SAP utility that can connect with non-SAP databases and pull data from those sources.
Enterprise Applications The division of ITaP that develops, installs and maintains the computer software and databases that support Purdue's core administrative processes and information needs. Commonly referred to as ITEA or EA, this department also provides general standards and guidelines for administrative software and consulting for departmental software development, installation and maintenance.
Enterprise Core Components Called R3 in an earlier version of the mySAP ERP software, ECC is the underlying technology upon which all its individual parts are built. The name of this component was changed with the release of mySAP ERP 2005, which is the version Purdue initially installed in 2007.
ePlus An electronic catalog product used in Ariba.
end user Individuals who use OnePurdue tools for entering data, viewing sets of information, running reports and managing business processes, among other tasks.
Enterprise Resource Planning Commonly referred to as simply “ERP,” this is a collection of software applications that use a common database to integrate an organization's business processes.
Final Preparation Phase 4 of the project. During this time, OnePurdue's finance and human resource teams completed their last activities before each module went into production, including final testing of the new systems and training for those who use them.
FMIS The legacy accounting system that was used by Purdue prior to SAP.
functional expert A staff member within a functional business area designated to assist Self-Service Users and Business Application Users with business process questions, data entry questions and other functional support. (A more formal help desk may exist in some areas.) For example: My United Way deduction is incorrect; My grade was posted incorrectly; How do I complete the screen to process a cash document?
fsaATLAS A reporting tool for international student offices.
gap analysis A comparison of the “as-is” to the “to-be” processes that occurred during the Blueprint phase (Phase 2). Gap analyses helped the OnePurdue Team identify which processes from one did not fit with the other; the business blueprint at the end of Phase 2 offered proposals to resolve these issues.
Go-Live and Support The fifth and final phase of the ASAP process. This is when the new financial and human resource systems were moved into actual production. At this point, most of Purdue’s financial and HR “legacy” software applications were retired and their counterparts in the new OnePurdue systems became fully functional.
InfoCube Previously known as a “data cube”; both InfoCubes and Operational Data Stores are separate information stores (i.e., ways in which the business warehouse stores data).
Internet Native
Banner
A special Banner interface used by some faculty and staff members with
administrative duties.
IT administrator A member of a IT/Infrastructure or Basis teams that provides second- and third-level resolution with IT system incidents, problems and change requests.
legacy applications The numerous and dated computer programs that have been or will be replaced by the SAP and Banner ERP software.
linked course The Banner term for what was called a “sub-parted course” or lecture with a
lab in the old (legacy) system.
local IT computer support A local IT computer support area within a business or academic area that provides technical support (e.g., ECN, Business Services Computing, regional campus computing, etc.).
Maximo The legacy software that was used at the West Lafayette campus to track work request orders prior to SAP.
metadata A definition or description of specific data (i.e., data about data).
mock month A quality assurance exercise that tested all the OnePurdue systems and processes needed to conduct a typical month of University business.
myPurdue The Internet portal through which faculty and students access the new student systems.
mySAP ERP 2005 The name of the product that includes SAP's financial and human resources ERP components.
NetWeaver The SAP module that consists of infrastructure tools, including process infrastructure, the enterprise portal and business intelligence.
OnePurdue The University’s three-year, systemwide initiative that is changing the way Purdue does business by integrating mission-critical enterprise data, information and business processes. OnePurdue applications are used by virtually everyone in the University.
Operational Data Store Banner’s reporting database.
OPUS OnePurdue User Support. This is a separate project led by ITaP in partnership with OnePurdue to plan for and deliver training and support for users of the new systems — both during and after their implementations. This support includes installing and running a help desk for OnePurdue-related questions and managing necessary desktop support for all Purdue computers to make sure they have everything they need to fully benefit from the new systems.
Pcard Purchasing Card (i.e., a credit card used for making purchases for the University).
portal A Web interface that serves as the point of entry to the new OnePurdue systems. The OnePurdue portal is used to access Employee Self-Service and the SAP financial and HR applications. Faculty and students use a separate portal, myPurdue, to access the new student systems.
Position Budget Control An SAP process for managing and keeping track of salary budgets.
Project Preparation Phase 1 of the ASAP processes, which concluded June 30, 2005. During this period, the project team was organized, various team-building activities took place, the project began (July 1, 2005), and initial planning began for OnePurdue.
PUID Purdue University identification number, a unique ID code for each individual associated with the University. PUIDs replaced Social Security numbers as a means of identifying people at Purdue.
R/3 Realtime System 3: the core component of earlier versions of SAP's ERP software upon which all its individual parts are built. The name was changed to ECC (Enterprise Core Components) with the release of mySAP ERP 2005.
Realization Phase 3 of the ASAP methodology. During this time, the project team configured the finance and human resource modules and implemented processes defined in the “blueprints” developed during Phase 2. This is when Purdue's legacy financial and HR data were converted from their pre-OnePurdue location to a new database.
report user Someone at Purdue who has access to and executes reports.
resident expert A Business Application User within a departmental area who has been identified as someone who understands the system well enough to assist other users who need help with a particular function or business process in a OnePurdue application.
Resumix Purdue's legacy job applicant tracking system; retired in 2007 and replaced by Taleo.
roadmap A key component of the ASAP process, this defines a systematic approach that incorporates a project plan to an SAP implementation, in this case for OnePurdue's financial and human resource applications. The ASAP Roadmap is a step-by-step guide comprised of five specific phases: Project Preparation, Business Blueprint, Realization, Final Preparation, and Go-Live and Support.
RWD Info Pak A suite of applications used by OnePurdue to develop documentation for user training.
sandbox A safe, pre-development environment — a completely separate group of servers — where the OnePurdue team tests new software installations, features and upgrades to see how they function before adding them to the actual OnePurdue systems in production.
SAP The ERP software vendor selected to provide OnePurdue's financial and human resource systems. (Although SAP's German name translates into five English words — Systems, Applications and Products in Data Processing — it is known simply as “SAP.”)
SAP GUI The graphical user interface (GUI) application that allows users to access specific SAP software in the OnePurdue environment for human resource and financial functions. SAP GUI users, who comprise a small minority of the Purdue staff, launch it from within the OnePurdue (SAP) Portal.
Section The Banner term for what was known as a “division” in the legacy system.
security role Defined access to certain types of data in Banner based on one's position and duties.
scope A measurable definition of OnePurdue's goals, resources, timing and desired outcomes.
self-service user A OnePurdue user using Employee Self-Service for personal business needs.
Self-Service
Banner
The software behind the myPurdue portal.
stakeholder A person, department of organization that has an interest in the success of a project.
STAR Previously known as Day on Campus, Summer Transition, Advising and Registration (STAR) is Purdue's orientation program for new, domestic, first-year and transfer students.
statement of work A document that sets forth services to be performed.
subject matter expert A member of a OnePurdue team that provides second- and third-level resolution with configuration and business process incidents, problems and change requests.
SunGard Higher Education The ERP vendor selected to provide OnePurdue's new student systems, a software package called Banner.
Supplier Relationship Management The Web-based SAP module that replaced Purdue's legacy e-procurement system, Ariba. SRM includes contracting, bidding and requisitioning components.
SSINFO A legacy system that allowed students to access course, grade, financial aid and other information online. It was replaced by the Banner Student systems in fall 2008.
system test An implementation activity that tests the interfaces between sets of applications or functional areas in a new system. It verifies the ability of the system to handle data and operating requirements common to more than one area, and to verify the impacts from one department to another.
team lead An individual who leads a OnePurdue team.
Term Designation of a specific semester; for example: fall 2008 = 200910, spring
2009 = 200920, and summer 2009 = 200930.
time ticket Defined time periods during which students are allowed to enroll in courses for a given term. More
to-be The new OnePurdue business processes.
unit test A test used to verify the acceptable functionality of a single program, operation or process that does not test the impact and integration points with other applications or operations.
WebCT Vista See Blackboard Vista.

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Acronyms and Abbreviations

AA Asset Accounting 
ABAP Advanced Business Application Programming
AD Application Development
AIMS Account Information Management System
AP Accounts Payable
ASAP Accelerated SAP
AVC Availability Control
BAU Business Application User
BEx Business Expert
BI Business Intelligence
BPR Business Process Review
BPP Business Process Procedure
BSAC Business Systems Advisory Committee
BSSC Business Systems Steering Committee
BW Business Warehouse
CD Collection and Disbursement
CAPP Curriculum, Advising and Program Planning
CARS Centralized Accounts Receivable System
CBT Computer-Based Training
CICS Customer Information Control System
CO Controlling
CODO Change of Degree Objective
CPTS Construction Project Tracking System
CRM Customer Relationship Management
CRN Course Reference Number
CSC Customer Service Center
CMT Change Management and Training
CUL Capacity Utilization Level
DMAC Data Management Advisory Committee
DREF Departmental Reference Number
EAI Enterprise Application Integration
ECC Enterprise Core Components
ERAC Enterprise Reporting Advisory Committee
ERP Enterprise Resource Planning
ESA Enrollment and Student Affairs
ESS Employee Self-Service
EUA Enterprise User Administration
EWOTS Electronic Work Order Transfer System
EUT End-User Training
FA Financial Accounting
FERPA Family Educational Rights and Privacy Act
FI Finance
FM Funds Management
FMIS Financial Management Information System
GM Grants Management
GUI Graphical User Interface
HIPAA Health Insurance Portability and Accountability Act
HR Human Resources
HRIS Human Resources Information System
ICHE Indiana Commission of Higher Education
ILT Instructor-led training
IM Inventory Management
IM/WM Inventory and Warehouse Management
INB Internet Native Banner
IRB Institutional Review Board
IRM Information Resource Management
ISSC Information Steward Steering Committee
IT Information Technology
ITaP Information Technology at Purdue
ITCR ITaP Customer Relations
ITEA ITaP Enterprise Applications
ITI ITaP Infrastructure
ITSP ITaP Security and Privacy
LMS Learning Management System
MIF Multi-Institution Functionality
mPAC myPurdue Portal Advisory Committee
ODS Operational Data Store
OEC Oversight Executive Committee
OLAP Online Analytical Processing
OM Organization Management
OPUS OnePurdue User Support
PA Personnel Administration
PBC Position Budget Control
PERNR Personnel Number
PI Process Infrastructure
PM Plant Maintenance
PMDES Person Master Data Enterprise Services
PMO Project Management Office
PS Project Systems
PREMIS Purdue Registration and Event Management Information System
PSCD Public Sector Collection and Disbursement (long form of CD)
PSG Purdue Student Government
PUID Purdue University Identification Number
QA Quality Assurance
QAS Quality Assurance System
QRC Quick Reference Card
RICE Reports, Interfaces, Conversions and Enhancements
RIO Real Internal Order
RMS Resident Management System
ROI Return on Investment
SAN Storage Area Network
SAP GUI SAP Graphical User Interface
SEVIS Student Exchange Visitor Information System
SIO Statistical Internal Order
SIS Student Information System
SIT System Integration Testing
SME Subject Matter Expert
SOW Statement of Work
SPS Sponsored Programs Services
SRF Service Request Form
SRM Supplier Relationship Management
SSB Self-Service Banner
SSU Self-Service User
STAR Summer Transition, Advising and Registration
SUS Supplier Self-Service
TCO Total Cost of Ownership
TR Treasury
TV Travel
UAT User Acceptance Testing
UDO University Development Office
VEPR Voluntary Early Partial Retirement
WBS Work Breakdown Structure
WBT Web-Based Training
XI Exchange Infrastructure (also known as Process Infrastructure, or PI)

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