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September 3, 2013

Procurement contract ownership assignments changing

As part of the procurement process transformation, and effective Sept. 1, a contract owner will be designated for each contract executed via Procurement Services.

Upon execution, Procurement Services will agree who is responsible for oversight of the contract and provide a document to the contract owner explaining the owner's responsibilities during the contract administration process. This contract ownership document also will become part of the contract record/file.

The contract owner typically will be assigned from the department requesting the contract, and normally will act as Purdue's day-to-day contact person for the supplier for that contract. This will allow the parties familiar with the supplier and the project, product or service more control over and direct accountability for the supplier performance to the contract terms and conditions and service level agreement.

Procurement Services will continue to lead the negotiations with suppliers, pre- and post-contract award, and will continue to work with our internal clients to ensure the minimization of risk to Purdue as well as any issues with supplier performance and the compliance by the supplier with the terms and conditions of these purchasing agreements. A very similar process is being implemented in parallel for any procurement contracts executed locally at IPFW, Calumet and North Central campuses.