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Online Graduate Program Launch Process

2. Internal Approval (Months 2-5)

(All times are approximate. This timeline represents the best case scenario.)

  • Week 5-7
    3rd Party Vendor Selection

    Steps:

    1. Purdue Online will introduce the faculty and department to their different 3rd party vendor options.
    2. The department will decide what services they will need from the 3rd party vendor.
    3. The Purdue Online and the academic department’s business offices will create a financial model to analyze and negotiate the shared profit or fee with the 3rd party vendor.
    4. The department will make the decision to use one or more 3rd party vendors.
    5. The academic department and Purdue Online will work with procurement to sign an agreement with the 3rd party vendor.

    Questions to Consider:

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  • Week 6-8
    Financial Model

    Steps:

    1. The business office from Purdue Online and the business office of the academic department will create a financial model to understand if the program is financially viable. The financial model will include:
      1. Enrollment estimates for a minimum of 4 years
      2. Expenses
      3. Revenue
    2. The online program launch director will work with the faculty lead, the department head, and the respective business offices to analyze the expenses and revenue of the program and create a financial model.

    Questions to Consider:

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  • Week 7-9
    Agreements

    Steps:

    1. If the department decides to use a 3rd party vendor, procurement will review the agreement received by the vendor.
    2. The department head and/or dean and the executive director of Purdue Online sign the agreement.
    3. Procurement signs the agreement on behalf of the university.
    4. 3rd party vendor signs the agreement.
    5. The signed agreement is shared with all parties.

    Questions to Consider:

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  • Week 5-7
    Curriculum Development

    Steps:

    1. Lead faculty designs the curriculum using already approved courses and/or creating new courses.
    2. The curriculum is shared with the department and/or college according to the policies of the academic department.
    3. The department/college reviews and approves the curriculum.
    4. If new courses were created a new Form 40G is created, and submitted on Curriculog.
    5. Proposal for new degree is created.

    Questions to Consider:

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  • Week 8-10
    Proposal

    In addition to any department and college level process, the following guidelines are suggested when writing a Graduate program proposal:

    Steps:

    1. Lead faculty and the online program launch director select the proposal template according to the type of program being offered.
    2. Lead faculty writes the academic portion of the proposal.
    3. Purdue Online writes the business portion of the proposal.
      1. Market research
      2. Market alignment
      3. Financial model
    4. The final version is reviewed and signed by the department head and dean.
    5. Proposal is submitted to Curriculog.

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  • Week 11-19
    Internal Approvals

    Steps:

    1. Gain the following approvals based on the proposed offering
      1. New courses:
        1. New course is reviewed and approved following the guidelines of the academic department and/or college.
        2. In Curriculog submit the New Graduate Course proposal.
        3. Graduate School and Council reviews and approves new course.
        4. Registrar's Office adds course to the catalog.

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