Human Resources Mission, Vision, and Strategic Goals For You

Requesting Workplace Flexibility or Remote Work

Workplace Flexibility

Most flexible work arrangements include altering the current work schedule, such as ‘compressing’ 40 hours across four days instead of five, or flexing the arrival or departure time, such as starting at 9 a.m. instead of 8 a.m. Workplace flexibility may also include job sharing, when appropriate.Arrangements can also include a combination of working both from home and the office, dependent on job duties. Some of our staff are currently working this type of 'hybrid' schedule in order to continue efforts in reducing the spread of COVID-19.

Remote Work

Many teams are utilizing remote work – work done outside the traditional on-site work environment – today. Flexible arrangements or remote work opportunities should be discussed with your supervisor. Before requesting remote work requests, please review and discuss the topics included in the remote work assessment. The assessment can also be used to determine whether positions originally moved off-campus to reduce the spread of COVID-19 should continue to use remote work.

Remote Work Assessment and Acknowledgment Form

Remote Work Acknowledgment Form

Once an employee and their supervisor have both reviewed and discussed the remote work assessment information below and believe remote work is suitable, the Remote Work Acknowledgment DocuSign Form should be completed. The employee will initiate the PowerForm and complete the routing by providing their name and the supervisor. The form requires employee name, PUID, title and department. After electronically signing the form, it will route electronically to the supervisor.

If the supervisor has concerns about working remotely, they should contact the employee for further discussion, before signing the form.

Remote Work Assessment

Prior to completing the Remote Work Acknowledgment form, use the following assessment to determine whether remote work (or ongoing remote work due to COVID-19) is suitable for work success. The assessment reviews job function, workplace safety and data security.

Change in Duty Station request

Employees who are requesting to work remotely outside of Indiana for more than 22 days should complete a Change of Duty Station request in advance of beginning work from the alternate location. All Change in Duty Station requests must be reviewed for compliance and are required for both domestic remote work and international remote work. Those working outside of Indiana will complete Change in Duty Station requests in addition to completing the Remote Work Acknowledgment Form.

Job Function

Determinations about job function should be made by the employee, the supervisor and the department.

  • Does the position have job functions that can be performed at a remote site without diminishing the quality of the work or disrupting the productivity of a unit?

  • Does the position require an employee’s presence at the regularly assigned place of employment on a daily or routine basis?

  • Does the position allow for an employee to be as effectively supervised as he or she would be if the job functions were performed at the assigned place of employment?

  • Does the position have an emphasis on the electronic production and/or exchange of information by means of electronic equipment and reliable Internet?

  • Does the position have a minimal or flexible need for specialized materials or equipment available only at the regularly assigned work site?
Workspace Safety

In determining workplace safety, the employee must understand the following requirements.

  • Does the employee have designated workspace at home that can be adequately equipped and complies with safety guidelines, as outlined in the Home Office Setup Guidelines?

  • Will the employee reference Home Office Ergonomics information to aid in creating a comfortable workspace?

  • Is the employee maintaining a safe home office space that includes the following?

    • An area free from hazards that can accommodate workspace equipment and related materials

    • Working smoke detectors, a usable fire extinguisher and an evacuation plan

    • Sufficient electrical outlets and a surge protector

    • Adequate temperature, ventilation and lighting
IT Security

Individuals are responsible for the security of computing devices under their control that interact with Purdue’s IT resources.  All users must follow the measures outlined in the Authentication, Authorization and Access Controls (S-13) Standard and End User Security Guidelines. Users must also adhere to any supplemental policies issued by departmental IT units and/or the owners of the IT resource(s) to be remotely accessed. Collectively, these policies identify the basic principles for protecting the confidentiality, integrity, and availability of University IT resources.

Remote Users accessing non-public University IT Resources must follow these requirements for any Remote Host accessing IT Resources, as well as any guidelines, procedures or other requirements issued by their departmental IT units and/or the owners of the IT Resource to be remotely accessed:

  • Utilize Purdue’s VPN service to access IT Resources that are only available on campus.
  • Utilize Purdue Career Account and Multi-factor Authentication service.
  • Ensure the Remote Host meets the security expectations specified in the End User Security Guidelines.
  • Take reasonable precautions to ensure Remote Access connections are secured from interceptions, eavesdropping or misuse including, but not limited to, shielding their screen from view in a public area when accessing sensitive or restricted data and not sharing the Remote Host with another party for use while it is remotely connected.
  • Follow University Data Handling Procedures and any departmental requirements including, but not limited to, those associated with federal, state or local laws, such as HIPAA, FERPA, etc.