SuccessFactors Human Resources

Employee Information, Timekeeping and Time Off

SuccessFactors Employee Information

All employees will access SuccessFactors to view information, such as Pay Statements, and update personal information. Updates include address, education, bank direct deposit and tax withholding information through the “My Profile” or “Employee Profile” tile. 

The navigation tools (single page Cheat Sheet, Quick Reference Guide (QRG) and Video) are located on the left.

Timekeeping

Quick Facts
  • Employees record time one of three ways:
    • Negative time entry profile – Does not record time or submit timesheets unless recording time worked that is more than regular schedule indicates (i.e. overtime or call back)
    • Positive time entry profile – Records hours worked each day and submits timesheet weekly
    • Purdue Webclock – Records hours worked by clock in and out times. Employees clock in and out at a Kiosk or accessing webclock.purdue.edu  on their mobile device or a computer.
  • Employees should complete timesheets/Webclock changes by the Monday following the end of each pay period. Supervisors approvals are required by noon on Tuesday. The Biweekly Calendar of Paydates from the Payroll Calendar webpage outlines pay periods, pay dates and time approval completion dates.
  • Employees and supervisors can edit current time and timesheets two pay periods back
    • Changes further back will be communicated with the business office. They will gather required information and submit the request to Payroll.
  • Supervisors contact the business office to edit work schedules and time entry profiles.
Process

Process Docuement Process

Description

Emergency Time and Time off Entries/Corrections

The process outlines how time or time off can be document in the event that an employee is unavailable and their unavailability could cause an underpayment.

Time - Record, Approve, and Correct

Links the appropriate quick references to record time, edit or correct time submitted and approve time.

Timesheet Correction Process

Outlines information needed to provide to proper Payroll Department when correction is needed. Supervisor and employee can correct timesheets through two previous pay periods.

Webclock Time Corrections – Absent Webclock Supervisor

Process explains how time entry can be corrected when the supervisor is unable.

Timesheet

Negative Time Entry

Positive Time Entry

Timesheet Approval - Supervisor

Reference Documents Time Entry - Negative Cheat Sheet

Reference Documents Time Entry - Positive Cheat Sheet WIV Time Approval for Managers Video

WIV Negative Time Entry Video

WIV Positive Time Entry Video

Quick Reference Guide Approving Time - Positive and Negative

Quick Reference Guide Time Entry - Negative

Quick Reference Guide Time Entry - Positive

PowerPoint Presentation Supervisor Presentation for Positive Time

Quick Reference Guide Time Entry - Negative with Cost Overrides

Quick Reference Guide Time Entry - Positive with Cost Overrides

PowerPoint Presentation Supervisor Presentation for Negative Time
WebClock Reference Materials

Audience

Video and Presentations

Handouts

Quick Reference Guides

Business Process

Employee

Recording and Editing Time

Recording and Editing Time Cheat Sheet

Recording and Editing Time

Supervisor

Approving, Rejecting and Editing Time

Approving, Rejecting and Editing Time Cheat Sheet

 

Approving, Rejecting and Editing Time

Time Corrections - Absent Webclock Supervisor

All

Time and Time Off Overview - Webclock Users

Purdue Webclock Kiosk Poster - Left Swipe

Purdue Webclock Kiosk Poster - Right Swipe

 

 

Work Schedules
DocumentDescription
Process Docuement Work Schedule Changes

Individual schedules are assigned by the business office. The process outlines the information supervisors will provide business offices in order to assign schedules correctly.

Quick Reference Guide Assigning a Non-Custom Work Schedule Permanently
Assign a non-custom work schedule permanently. Users with the Business Support role can perform this task.
Quick Reference Guide Assigning a Non-Custom Work Schedule Temporarily Assign an non-custom work schedule temporarily. Users with the Business Support role can perform this task.
Quick Reference Guide Assigning a Custom Work Schedule Permanently or Temporarily Assign a custom work schedule permanetly or temporarily. Users with the Business Support role can perform this task.

Time Off

All benefits-eligible employees will request time off through SuccessFactors. Although FMLA, Paid Parental Leave, Military or Research leaves can be initiated through the online request, supervisors and employees should meet and plan accordingly. The online request simply streamlines and automates the request process. Documentation can directly attached through the online request. Employee’s timesheet should reflect time off accurately. The Monthly Payroll Calendar outlines when important payroll dates.

Leave Type

Audience

Video

Quick Reference Guide

Other References

Personal Leave

Examples:

  • Vacation
  • Sick
  • Bereavement
  • FMLA

Employee

Requesting Time Off

Requesting Personal Time Off

 

Employee Leave and Time Off (Benefits webpage)  

Family and Medical Leave Policy  

Family and Medical Leave Information Sheet (Benefits Webpage)

Supervisor

Taking Action on a Time Off Request

Taking Action on a Personal Time Off Request

 

Business Leave

Examples:

  • Research, Engagement or Instructional Travel
  • Outside Activity
  • Sabbatical

Employee

 

Requesting Business Time Off

 

Supervisor and Business Office

Taking Action on a Business Time Off Request

Types of Documents
Process Docuement Business Process
PowerPoint Presentation PowerPoint Presentation
Quick Reference Guide Quick Reference Guide
Reference Documents Reference Documents
Work Instruction Video Work Instruction Video
Navigation

Managing Your Employee Profile Cheat Sheet

Managing Your Employee Profile Cheat Sheet

Managing Your Employee Profile

Managing Your Employee Profile

SuccessFactors Navigation Video

SuccessFactors Navigation Video

SuccessFactors Pay Statement - QRG

SuccessFactors Pay Statement - QRG