Create an offer letter

Fill in the (*required) blanks then click the "Create RTF (Word)" button at the bottom. This will generate an offer letter that you can edit, print and save using Microsoft Word.

* [LETTER DATE]

* [CANDIDATE'S FULL NAME]
* [CANDIDATE'S ADDRESS]
[CANDIDATE'S ADDRESS 2]
* [CANDIDATE'S CITY, STATE, ZIP]

Dear
*: [CANDIDATE'S NAME]

We are pleased to offer you the position of
* TITLE
in the Department of
* [DEPARTMENT NAME]
to begin
*. [START DATE].


*

The position will be
* [FTE] for the
* [YEAR TYPE] at a monthly salary of
$*. [MONTHLY SALARY AMOUNT].
Salary increases are based entirely on merit.

In addition to the salary, Purdue University provides a competitive fringe benefit package that includes retirement benefits as well as major medical, disability and life insurance.

The University provides a 403(b) defined contribution retirement plan administered by Fidelity Investments, and you will be eligible for university-funded contributions after completing three continuous years of service in an eligible position. Upon hire, you will be required to contribute 4 percent of your budgeted pay to Purdue’s 401(a) defined contribution retirement plan. Once you complete your three-year waiting period, the University will begin contributing an amount equal to 10 percent of your budgeted salary to the 403(b) defined contribution plan.

You may qualify for a waiver of the waiting period if you meet the following criteria: vested in a retirement plan, employer-funded contracts currently in force, and contracts are from an institution of higher education (accredited to grant post-secondary degrees). Contingent upon the approval of your application, the University will begin contributing an amount equal to 10 percent of your budgeted salary (and summer earnings) to the 403(b) defined contribution plan. A link to the waiver form can be found here: http://www.purdue.edu/hr/pdf/PreviousContracts.pdf.

The position will be a non-exempt (overtime-eligible) at the rate of
$*. [HOURLY WAGE AMOUNT].
per hour. Wage increases are based entirely on merit.

The University provides a 403(b) defined contribution retirement plan administered by Fidelity Investments, and you will be eligible for university-funded contributions immediately. Upon hire, the University will contribute an amount equal to 4 percent of your budgeted salary to the 403(b) plan. Eligible staff members may also participate in the Purdue University 403(b) Voluntary Retirement Savings Plan. Staff will be automatically enrolled in this plan at a contribution rate of 5 percent of earnings 30 days after hire. Employees may change their contribution amount at any time. The University matches employee pre-tax contributions to the Voluntary Savings Plan 403(b) each pay period, up to 4 percent of earnings.

The position will be
* [FTE] for the
* [YEAR TYPE]
at a monthly salary of
$*. [MONTHLY SALARY AMOUNT].
Salary increases are based entirely on merit.

In addition to the salary, Purdue University provides a competitive fringe benefit package that includes retirement benefits as well as major medical, disability and life insurance.

The University provides a 403(b) defined contribution retirement plan administered by Fidelity Investments, and you will be eligible for university-funded contributions immediately. Upon hire, the University will contribute an amount equal to 10 percent of your budgeted salary to the 403(b) plan, and you will be required to contribute 4 percent of your budgeted salary to Purdue’s 401(a) defined contribution retirement plan. Voluntary savings options are also available upon hire.


Purdue University’s benefit package is summarized at: http://www.purdue.edu/hr/Benefits/index.html

The Faculty and Staff Handbook is located at: http://www.purdue.edu/faculty_staff_handbook/

This offer is contingent upon the results of the Background Check.

This offer is also contingent upon your eligibility to work in the United States. Prior to your first day of work, you must first complete Section 1 of the U.S. Citizenship and Immigration Services’ Form I-9, Employment Eligibility Verification. To access the electronic form, visit the Purdue University payroll site at http://www.purdue.edu/Payroll. Click the link titled Electronic I-9 for new hires/rehires, login and complete Section 1 of the Form I-9. After completing Section 1, you will be provided a list of acceptable documents. The list of documents is also attached to this letter for your easy reference. The required documents must be presented to your employing department on your first day of employment.

Your supervisor will register you for the University’s New Employee Orientation program and provide you with the date and location. The program provides new employees with a foundation of knowledge regarding the University’s mission, organizational structure and functions, as well as to foster an understanding of our culture, values and diversity.

The staff join me in welcoming you to the department and look forward to working with you. We trust that it will be mutually rewarding. Please indicate your acceptance of this position by signing below and returning the original in the self-addressed stamped envelope by
*. [DUE DATE].

Sincerely,




* [DEPARTMENT HEAD NAME]
* [DEPARTMENT HEAD TITLE]

______________________________   _______________________
Acceptance Signature   Date

Enclosures: Form I-9 List of Acceptable Documents:
http://www.purdue.edu/business/payroll/pdf/Instructions_and_NEWI-9Form.pdf
Stamped Self-Addressed Envelope

cc:   Business Office
* [SUPERVISOR NAME]
  [OTHER RECIPIENTS]
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