Pay practices for adverse weather conditions

During periods of adverse weather conditions, pay practices do not change unless the president (or her designee, or the chancellor of a regional campus) declares a snow recess, which explicitly tells staff not to report for work. The president, executive vice president, provost, and chancellors of regional campuses are the only persons who can declare a snow recess.

During all other periods of bad weather, regular biweekly paid staff who are absent from work, arrive late, or leave early, must charge their time to vacation, personal holiday (if eligible) or absence without pay.

• This policy applies even if local civil authorities have advised citizens to remain off the roads.

• This policy applies even if department heads advise staff to be absent, arrive late, or leave early due to weather conditions.

• Departments are encouraged to be flexible in the approval of leave time when safety is a concern.

Pay practices in the event a snow recess is declared

• Non-exempt staff members (regular clerical/service and operations-technical staff) who do not report for work, as requested, will receive regular pay for all normally scheduled hours not worked due to the snow recess. Time will be recorded as "Other Leave (With Pay)" on the timecard.

• Non-exempt staff members (regular clerical/service and operations-technical staff) required to work are to be paid at the regular rate plus time-and-one-half for all hours worked during the snow recess. Under no circumstances will an employee be paid more than two-and-one-half times the regular rate for hours worked. This time will be recorded as "Worked-Regular" and "Overtime" on the timecard.

• Temporary employees (including student employees) designated "essential personnel" will be paid at time-and-one-half of the regular hourly rate for hours worked up to 40 hours/week. For hours worked in excess of 40 hours/week, compensation will be at two-and-one-half times the regular hourly rate.

• Non-exempt staff members (regular clerical/service and operations-technical staff) who work before and after the snow recess is effective will receive regular pay plus time-and-one-half for hours worked after the snow recess starts. Hours worked prior to the start of the snow recess will be paid at the regular rate.

• Non-exempt staff members (regular clerical/service and operations-technical staff) who work after the snow recess ends will be paid in accordance with normal pay practice.

• All staff who had previously scheduled vacation will have the time and attendance recorded as vacation.

• All staff on sick leave both before and after the snow recess will have time and attendance recorded as sick leave.

• Non-exempt staff members (including students and temporaries) who show up for work during a snow recess and who are not essential should be released from work. If allowed to perform nonessential work, they should be paid at the regular rate only for the hours worked. Essential employees should be identified and notified well in advance of a snow recess to avoid problems such as staff reporting to work unnecessarily.

• Administrative/professional staff members (except operations-technical staff) receive regular pay regardless of work status during the snow recess.

Questions regarding pay during adverse weather conditions should be directed to Compensation at 49-40097.

- Compensation Team