Leaves Available to Regular Clerical and Service Employees

Leaves With Pay

During an approved paid leave, the employee pays his or her regular portion of group insurance premiums and the University continues its usual contribution.

Personal Holiday (Paid Leave)

The employee earns one personal holiday each fiscal year. The holiday doesn't carry forward to the new year; the employee forfeits the holiday if he or she does not use it before the pay period that includes July 1.

Vacation (Paid Leave)

Staff employed on a 12-month, full-time basis earn 10 paid vacation days during their first year of employment. During each subsequent year of continuous employment, total paid vacation increases by one day until the employee reaches the maximum of 20 days. For example, staff earn 11 days of vacation during their second year of continuous employment, 12 days during the third year, and 13 days during the fourth year.

Regular staff employed less than full-time earn vacation hours on a prorated basis. For example, an employee working half-time earns vacation at half the rate of a full-time employee.

Employees may carry forward a maximum of 40 vacation days (320 hours) into the new calendar year.

Terminal Vacation (Paid Leave)

The University will pay all earned, but unused vacation to any employee who ends University employment. The termination can be for any reason, including resignation, firing, retirement, and death.

Sick Leave (Paid Leave)

Full-time employees earn sick leave at the rate of two normal workweeks per year. Regular employees working less than full-time earn sick leave on a prorated basis. For example, an employee who works half-time will earn half as much sick leave as a full-time employee will. Employees may use up to 10 of their available sick leave days per fiscal year for family illness. Unused sick leave carries forward to the next fiscal year. Official retirees of the University who retire with unused sick leave remaining may convert the sick leave to a cash payment upon retirement.

During an extended illness, sick leave benefits will be paid based on the employee's normal workweek and may be coordinated with disability benefits.

Leaves Without Pay

During all approved personal leaves, the employee pays his or her regular portion of group insurance premiums and the University continues its usual contribution.

Personal Leave (Unpaid Leave)

All personal leaves are without pay. Personal leave may be used for religious observance, education, newborn infant care, personal business, illness, disability, vacation, and other situations that cannot be addressed through a paid leave. Personal leaves granted for medical reasons run concurrently with leave allowed under the Family and Medical Leave Act.

The University uses a formula to determine the maximum amount of personal leave for which an employee is eligible. For information on the formula and the approval process for granting a personal leave, please contact your Human Resource Service Team or refer to the Business Procedures Manual on the World Wide Web.

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