Leaves Available to Regular Faculty, A/P Staff, and Continuing Lecturers

Leaves With Pay

During an approved paid leave, the employee pays his or her regular portion of group insurance premiums and the University continues its usual contribution.

Personal Business Days (Paid Leave)

Vacation (Paid Leave)

Terminal Vacation (Paid Leave)

Sick Leave (Paid Leave)

Leaves Without Pay

Personal Leave (Unpaid Leave)

Personal Business Days (Paid Leave)

Executive Memorandum No. C-46, issued January 1, 1999, provides faculty, administrative, and professional staff with three paid personal business days each fiscal year. Personal business days do not carry forward from one fiscal year to the next fiscal year. Unused personal business days will be forfeited upon termination.

The purpose of this leave is to permit employees to conduct personal business that they cannot deal with outside regular business hours. To ensure that employees use personal business days as the University intended them to be used, and that the leave is administered consistently, the University has established the following guidelines:

  1. Qualifying Reasons for Using Personal Business Days

    Employees may use personal business days to handle personal business including, for example:

    1. Financial matters;
    2. Legal matters; or
    3. Critical family responsibilities

    Under no circumstance should an employee use personal business days to supplement vacation leave. However, an employee may use personal business days to supplement any other leave of absence, provided the employee has exhausted his or her accrued leave under that policy. For example, if an employee exhausts his or her bereavement leave, but is unable to return to work, s/he may request personal business days to supplement the bereavement leave.

  2. Vacation Leave

    The University does not require employees to exhaust accrued vacation leave before using personal business days.

  3. Employee Notice and Scheduling

    Employees will, if possible, provide their supervisors with advance notice of the need to use personal business days. When planning personal business days, an employee should consult with his or her supervisor and make a reasonable effort to schedule the leave so as not to disrupt the University's operations. Supervisors should consider their staffing needs when determining whether to grant personal business days.

    In recognition of an employee's right to privacy and the understanding that most employees will use this benefit appropriately, the University will not require an employee to describe in detail the reason for requesting personal business days. In keeping with the spirit of cooperation and teamwork, however, employees should consider providing at least a general explanation.

Questions concerning the administration of personal business days should be directed to the Employee Relations Team in Human Resources, or your regional campus Human Resources Department.

Vacation (Paid Leave)

Academic-year faculty and staff: Vacation is when classes are not in session. The seven calendar days before the first day of classes each semester and the time between the end of classes and the final date for submitting grades are not vacation.

Fiscal-year faculty and fiscal-year staff classified as management or professional: These employees earn 22 days of vacation each year. The maximum accrual is 44 days; the employee forfeits vacation beyond 44 days.

Fiscal-year staff classified as administrative and supervisory, professional assistant, operations assistant, or technical assistant: These employees earn 15 days of vacation during their first year of University employment and 22 days each year of continuous employment thereafter. The maximum accrual is 44 days; the employee forfeits vacation beyond 44 days.

Terminal Vacation (Paid Leave)

The University will pay all earned, but unused vacation to any employee who ends University employment. The termination can be for any reason, including resignation, firing, retirement, and death.

Sick Leave (Paid Leave)

Employees are eligible for the following maximum allowances of paid sick leave based on length of University employment:

  • Employed less than one year: Regular pay for two weeks.
  • Employed one year, but less than two years: Regular pay for one month and 75 percent pay for one additional month.
  • Employed two years, but less than three years: Regular pay for two months and 75 percent pay for two additional months.
  • Employed three years or more: Regular pay for three months and 75 percent pay for three additional months.

For purposes of sick leave, the employee's "regular pay" will be based on the period of continuous employment immediately before the date of illness. Sick leave payments stop when University employment ends due to resignation, retirement, or death.

Employees may use up to 10 days of their available sick leave per fiscal year for family illness.

Leaves Without Pay

During all approved personal leaves, the employee pays his or her regular portion of group insurance premiums and the University continues its usual contribution.

Personal Leave (Unpaid Leave)

All personal leaves are without pay. Personal leave may be used for religious observance, research, education, newborn infant care, personal business, illness, disability, vacation, and other situations that cannot be addressed through a paid leave. Personal leaves granted for medical reasons run concurrently with leave allowed under the Family and Medical Leave Act.

For information on the approval process for granting a personal leave, please contact your Human Resources team or refer to the Leave of Absence & Disability Information on the Business @ Purdue Web site.

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