Academic-Year Employment Pay Practices

These pay practices supplement the policy on Academic-Year Employment (VI.F.12).

Effective: April 16, 2018

Salary Rates for Summer Employment

Compensation for academic-year employees who are employed during the summer will be made at the rate of 2.778% per week of their approved academic-year salary rate.

In general, annual merit increases are effective for all employees on July 1. Academic-year employees who are employed during the summer will see the change reflected in their paychecks for pay periods that start on or after July 1. Exceptions to this practice may be stipulated in an individual’s employment contract.

In some cases, summer employment for instruction on the Fort Wayne and Northwest campuses may be compensated using a lump sum course rate that is dispersed over the pay periods during which the instruction occurs. Guidance on the appropriate use of this payment method will be established by the CFO and Provost.

Conversion from AY to FY or FY to AY

The salary of an employee who changes from AY to FY employment will be adjusted at a rate of 27.78%. The salary of an employee who changes from FY to AY employment will be determined by the effective date of the FY appointment. If the FY appointment began prior to May 2012, the old conversion rate of 20% will be used. If the FY appointment began on or after May 2012, the new conversion rate of 21.74% will be used. This difference in rates was approved by the Board of Trustees on an interim basis in April 2012 and finalized in April 2018.

Exceptions to These Practices

Any exception to these pay practices must be approved by the CFO. The salary percentage rates are based on action taken by the Board of Trustees in April 2018 and may not be changed without the Board’s approval.

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