Human Resources Mission, Vision, and Strategic Goals For You

Remote Work FAQs

  • What is the purpose of the Remote Work Acknowledgment Form?
    • The guidelines around remote work and the acknowledgment form serve to provide information about workplace safety, remote work expectations and IT data security. As Purdue works to de-densify on-campus workspaces, this information is provided to assist our remote workforce with the tools and information they need to work effectively and safely in their remote space.
  • Who is expected to submit the Remote Work Acknowledgment Form?
    • Employees who are working remotely 100% or on a hybrid/rotational schedule are being asked to submit the form. This includes faculty, staff, temporary employees, and graduate students. Undergraduate student workers are not expected to complete the form.
  • Why am I being asked to submit the Remote Work Acknowledgment Form now if I’ve been remote since March?
    • This is a guideline that has been in place for some time but was not used this spring/summer due to the speed and dynamic nature of our movement to remote work. Now that we’re formally designating people, we want to have their acknowledgment and approval in place.
  • If I’ve already been approved to work remotely, will this form change my status?
    • No. This form is for employees who are working remotely 100% or on a hybrid/rotational schedule to acknowledge their responsibilities while working remotely. Your supervisor will discuss any changes to your work location if that need arises.
  • Is this the same form as the Risk Assessment form?
    • No, this is a separate form that acknowledges the responsibilities of a remote worker and does not have to do with the high-risk assessment.
  • My internet speed already meets the minimum recommended Mbps identified as necessary for remote work. Am I able to be reimbursed for a portion of my home internet expense?
    • No. The expense reimbursement will only be allowable for employees identified as remote and/or hybrid for the spring or fall semester where an employee was required to add internet service or upgrade to the minimum speed to perform essential job functions. Employees will be required to provide documentation that an incremental increase in expense was incurred for the period of 4/1/20 to 7/31/20 and 8/1/20 to 12/31/20 to enable remote work.
  • Can I be reimbursed for upgrades to my internet for high-speed internet?
    • In instances where an upgrade was necessary to maintain the recommended 15 Mbps or 25 Mbps for multiple devices, employees may request a reimbursement for the incremental increase. Reimbursements may be submitted for the following time periods: 4/1/20 to 7/31/20 and 8/1/20 to 12/31/20. Purdue will not provide reimbursement for home internet expenses already meeting the minimum recommended speed. Reimbursements for the spring/summer semester are due by 9/15/20 and for the fall semester by 12/31/20
  • Will I be reimbursed at one time or will it be spread out over the semester?
    • Approved reimbursements will be paid in October 2020 for expenses incurred between 4/1/20 to 7/31/20 and in January 2021 for expenses incurred between 8/1/20 to 12/31/20. For those experiencing a financial hardship due to increase in network costs as a result of remote working, please contact your supervisor to determine if an alternative reimbursement plan can be created.
  • What can I be reimbursed for?
    • For questions about computer peripherals and home office equipment, refer to the Home Office Setup Guide for allowability. Home data network needs to improve speeds up to basic operational level to perform essential functions are considered reimbursable based upon supervisor approval for the period of 4/1/20 to 7/31/20 and 8/1/20 to 12/31/20.
  • Will expenses be reimbursed after 12/31/2020?
    • To be determined. The reimbursement process outlined is for the Spring/Summer 2020 and Fall 2020 period. Consideration and extension of reimbursement processes described here will be determined prior to the end of December 2020.
  • Is there anything I can do to reduce usage on my personal cell phone plan?
    • Employees are strongly encouraged to use options like Cisco Jabber and Skype for phone calls. Cisco Jabber is a soft phone client for use on your workstation (PC or MAC) or mobile device (Android, IOS, or Tablet). You appear to receive and make calls from your desk phone when using the application. Additionally, you can send and receive instant messages while using Jabber. Jabber is for use by Purdue faculty and staff who have Purdue University telephone assigned to them. To learn more about Jabber click here. Skype is an instant messaging tool that allows you to message and/or call other individuals using Skype. For additional information on how to use these tools, contact your local IT support.
  • Is this reimbursement considered taxable?
    • If an employee is required to work from home, reimbursement would be considered non-taxable, assuming reasonable business expenses. Substantiation requirements that would include items like providing receipts if reimbursing expenses or providing a set amount of money and receiving some sort of documentation from employee that the item will be used for business purposes.