Remote Work FAQs
What is the purpose of the Remote Work Acknowledgment Form?
- The guidelines around remote work and the acknowledgment form serve to provide information about workplace safety, remote work expectations and IT data security. This information is provided to assist our remote workforce with the tools and information they need to work effectively and safely in their remote space.
Who is expected to submit the Remote Work Acknowledgment Form?
- Employees who are working remotely 100% or on a hybrid/rotational schedule are being asked to submit the form. This includes faculty, staff, temporary employees, and graduate students. Undergraduate student workers are not expected to complete the form.
If I’ve already been approved to work remotely, will this form change my status?
- No. This form is for employees who are working remotely 100% or on a hybrid/rotational schedule to acknowledge their responsibilities while working remotely. Your supervisor will discuss any changes to your work location if that need arises.
Is this the same form as the Risk Assessment form?
- No, this is a separate form that acknowledges the responsibilities of a remote worker and does not have to do with the high-risk assessment.
My internet speed already meets the minimum recommended Mbps identified as necessary for remote work. Am I able to be reimbursed for a portion of my home internet expense?
- No. The expense reimbursement will only be allowable for employees identified as remote and/or hybrid for the spring or fall semester where an employee was required to add internet service or upgrade to the minimum speed to perform essential job functions. Employees will be required to provide documentation that an incremental increase in expense was incurred to enable remote work.
Can I be reimbursed for upgrades to my internet for high-speed internet?
- In instances where an upgrade was necessary to maintain the recommended 15 Mbps or 25 Mbps for multiple devices, employees may request a reimbursement for the incremental increase. Purdue will not provide reimbursement for home internet expenses already meeting the minimum recommended speed.
What can I be reimbursed for?
- For questions about computer peripherals and home office equipment, refer to the Home Office Setup Guide for allowability. Home data network needs to improve speeds up to basic operational level to perform essential functions are considered reimbursable based upon supervisor approval.
Is there anything I can do to reduce usage on my personal cell phone plan?
- Employees are strongly encouraged to use options like Cisco Jabber and Microsoft Teams for phone calls. Cisco Jabber is a soft phone client for use on your workstation (PC or MAC) or mobile device (Android, IOS, or Tablet). You appear to receive and make calls from your desk phone when using the application. Additionally, you can send and receive instant messages while using Jabber. Jabber is for use by Purdue faculty and staff who have Purdue University telephone assigned to them. Microsoft Teams is an application that allows you to message, call and videoconference other individuals using Teams. For additional information on how to use these tools, contact your local IT support.
Is this reimbursement considered taxable?
- If an employee is required to work from home, reimbursement would be considered non-taxable, assuming reasonable business expenses. Substantiation requirements that would include items like providing receipts if reimbursing expenses or providing a set amount of money and receiving some sort of documentation from employee that the item will be used for business purposes.
What do I need to do when returning equipment to campus?
- Follow the Return Equipment Quick Reference to add return date to previously completed Property Off Campus Form when returning equipment to campus. Your supervisor must update your work location (if it changes) by following this quick reference or how-to video. You can check your work location in the Job Information section or tab found in your SuccessFactors employee profile.