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Expand Your Network: Honor Society & Fraternity I

I have heard that fraternity and sorority are kind of a must-joining for undergraduate students in their college life especially there are some movies talking about the Greek life. People are proud of being brothers or sisters in their fraternity or sorority. They have the same missions and goals to complete some projects. In most of movies, they describe the fraternity and sorority in a funny, weird, and downside way. It seems like people only do parties and hang over all the time. But, how about in the real life? Is it true that brothers’ and sisters’ lives are what movies demonstrate? Also some people think honor society as an evil cult. The elites do something secret and are isolated. Is that true? Let me tell you MY experiences and break the rumors.

The chapter also hosts companies for recruiting events, runs a student lab space, performs community service, and hosts weekly social events for members and friends.

I joined Eta Kappa Nu (ΗΚΝ) Beta Chapter, an honor society for students who excel in the field of Electrical and Computer Engineering at Purdue University. HKN or IEEE-HKN is the international honor society of the Institute of Electrical and Electronics Engineers (IEEE). The organization promotes excellence in the profession and in education through an emphasis on scholarship, character, and attitude. Membership is a lifelong designation for individuals who have distinguished themselves as students or as professionals in the fields of IEEE interest. There are 263 IEEE-HKN chapters worldwide now. Membership in HKN is limited to the top third of seniors, the top fourth of juniors, and the top fifth of sophomores. Graduate students are also eligible for membership beginning in their second semester of graduate study. 

HKN Beta is best known at Purdue for the member staffed HKN Student Lounge (EE room 24). https://engineering.purdue.edu/hkn/

One day there was an email for HKN callout. I had no idea what it was but my friend wanted to attend and encouraged me to go. So, I went to the callout and learned what HKN was and how to become a member. Before being initiated as an active member, people are called “pledges,” and pledges need to complete all requirements before the initiation. In Beta Chapter, for example, some requirements are volunteering for a community service project, attending one social event (TGIF), and participating in lounge cleaning. After completing all requirements, pledges go to initiation, a ceremony conducted by the officers of HKN to induct the pledges into the honor society of HKN. Since the initiation is unique and secret in every honor society, I will not talk more about this exciting part (Come join and you will discover!)

HKN Lounge Alone! Come to visit the Lounge!! Free Bagel NAND Donut Day when companies sponsor with Tech talks!

After being as an active member, there are still some requirements that members need to complete every semester such as doing at least 2 hours community service and ECE service, working weekly Person-On-Duty (POD) at the Lounge, etc.

The lounge accepts cash only! Active member needs to work the POD for at least two hours every semester. It is a good time to meet and talk to more people and ECE faculty members.

Since I did many volunteering service in the Greater Lafayette, one of my recruitment directors, Héctor E Rodríguez, encouraged me to be the Volunteer Director. I would really like to thank him for starting my leadership development. I was successfully elected as Volunteer Director. During that year, I have provided many volunteer opportunities for the members to participate. They were all inspired by my passion and did a great job on the service. Now they have good relationship with some community partners and volunteering with them regularly. Under my hardworking, HKN was nominated for “The Community Engagement & Involvement Award” in the annual Student Activities and Organization award in 2014.

My outstanding HKN Officers

Besides, I have learned how to contact people and organizations efficiently, how to encourage students when they felt bored or tired during the service, and how to lead people. I now feel more confident while talking to foreign friends. Also, I have become more outgoing and think positively. Lots of my friends are also inspired by my enthusiasm and now we are doing the happy volunteer service together! The leadership made me more organized and communicative.

Giving paddle to the graduate at the banquet

A year later, another Recruitment Director, Nadra Guizani, encouraged me to be the President when I expressed my interest. I felt it was a good opportunity to lead HKN but I was not sure I had this ability to do that. She gave me many positive supports and……. I was elected! 

When I was President in Spring 2015, HKN had the most members ever, and still many ECE students were interested in and wanted to join the society. My goal was to make HKN more publicity and have our members more united. I made the sandwich board and put outside ECE building, so all the people have chance to come to our very own student lounge and buy delicious coffees. In the meantime, I also tried to connect members in a good relationship and to give back to ECE Department. 

Semester Banquet

I was so happy to join HKN and did not regret. I met many smart and nice people, and we supported each other. I want to especially thank my two Recruitment Directors, Héctor E Rodríguez and Nadra Guizani, for bringing me to the HKN and they are like my mentors. They helped me and encouraged me a lot in many ways so I could try many new things in HKN. I also understand more about myself, how I react to different situations, how to negotiate and compromise, how to solve the conflict, etc. 

Turkey Suit Fundraising: The week leading up to Thanksgiving break, several faculty members in ECE compete to raise donations for charity. The faculty member who receives the most gets to choose any charity they like to which all the donations go. Additionally, they must wear the turkey suit to the class they teach ahead of break, incentivizing their students to donate.
HKN Student Leadership Conference: a signature program of the society and is an opportunity for members to meet with other officers, members, faculty advisers, members of the Board of Governors, and staff. The conference includes opportunities for professional development, leadership training, and networking.
I made a poster of what community service HKN does generally every year.

I am honored to be HKN member!

I was the recipient of HKN Outstanding Active. Pretty surprised when the President announced my name in the banquet!
I LOVE HKN!
One of TG events: Halloween Party Night

How about fraternity? Stay tuned! That will be another fantastic story!

Mavs’ Tips and Tricks with Google Calendar

Hello everyone! Happy Valentine’s Day!

For today’s post, I want to share with you some of Google Calendar’s tips and tricks that I have found helpful in graduate school. I am now in my third year in my Ph.D. program and I have finished my required classes. I am also working as a research assistant.  That means LOTS OF UNSTRUCTURED TIME! Now, for some people having unstructured time means having a lot of free time… But for me having a lot of unstructured time is dangerous — because there are days when I would rather watch the latest Korean drama than work on my research. So how do I deal with it? Let me show you the ways…

1. Use Google calendar.

I love my Google calendar. I am super dependent on it – I have it on my phone and it is the first thing I access when I get in the office. I have also configured it to send me an e-mail every day at 5 am to inform me about everything I need to do. Here’s a screenshot on how to configure the settings to get it to send you email notifications. (The settings shows up when you click the gear icon near the upper right corner)

2. Have multiple calendars and color code them. 

I have multiple calendars but I make sure that I see all of it in its entirety. Now you may wonder, why multiple calendars? I have calendars I share with research group members for projects and  I would only want to share relevant information ((You wouldn’t want your project members to know that you have a dentist appointment when it doesn’t concern them!)).

Keeping multiple calendars – and a separate one for my personal needs (sleeping, exercise) also ensures that I actually get some shut eye. One of my resolutions this year is to sleep better because it makes me a more functional person, a better grad student and a happier person in general.

Now, what’s with the color coding? Color coding also helps you track your time. I found tracking how much time I spend on projects keeps me accountable and helps me make better-informed decisions on how I spend my time. Supposing, I have 10 hours to spend on Project X, and 5 hours on Project Y and found myself needing more hours on Project Y because Task 1 took much longer, I can readjust my time based on what I may have done in the past.

Here’s a screenshot of what my work week looks like this week.

3. Mark milestones on the calendar. 

This year I wanted to be more strategic on how I spend my time on projects. I am attending multiple conferences and if I am not mindful the deadline just creeps in without me knowing. So I decided to plan my semester. If you haven’t yet, you should definitely check out NCFDD’s Every Semester Needs a Plan https://www.facultydiversity.org/webinars/semesterplan18 and Aligning Your Priorities https://www.facultydiversity.org/webinars/18sundaymeet webinar. The site requires you to register but the webinars are extremely helpful in helping you break down big goals into smaller tasks and making time for them! I highly recommend them.

Anyway, I mark milestones in my calendar to let me know that by some time period I should have finished Project X’s section three.  You can set it up by adding all-day events. Here’s what it looks like:

I also use the milestone function to inform me of bills, conferences, big events I need to be mindful of.

4. Use the hyperlink to keep track of written documents.

One trick I have found very useful – especially if you use Google Drive to share documents with team members is to use the hyperlinks to inform members of any changes you have made on a written document. I also make a short note to inform them what I have done for that particular time period. It is a great accountability tool and you can see the status of the project.

Here’s a screenshot of what it looks like:

5. Use the task function.

I use the task function for things that do not require more than 15 minutes of my time or things I just need to remember (e.g. Return Yan’s bowl from the dinner party). I also use it to remind me of where I parked my car (I developed a coding scheme to inform me of which floor and which row I parked my car in Grant Street Parking Garage).

6. Have a Friday meeting.

I usually reflect and populate my calendar for the upcoming week before I leave work on Friday.  I spend about 30 minutes going through the process of listing down everything I need to do the following week (readings, writing I need to work on, etc) and then populating my calendar. Having a plan before my new week starts helps me prime myself for the next work week ahead. And oh, I consciously take a day off each week – to run errands, to recuperate, and to rest. Taking a break is good for one’s soul. Because I have a plan made on Friday, by Monday, when I pick up my work I know exactly what I need to do.

7. Be flexible.

One thing I had to wrap my head around is the idea that YOU WILL NEVER finish all the things you want to do and you have to be flexible in how to manage your time. There would be days when I swap one scheduled task for another – that’s okay, if it makes more sense, then why not? You also have to realize that for some tasks you will encounter technical difficulties (e.g., the task you scheduled was dependent on something else, you don’t have the appropriate tools for the scheduled task), psychological blocks (e.g. you find yourself dealing with debilitating anxiety) and external realities (e.g. you need to rush to the emergency room, etc). It’s okay, you don’t need to beat yourself up for it. You acknowledge the challenges and find ways to deal with them. Also, some times you need to be creative with how you use your time… I would walk on the treadmill as I finish my readings – I get my exercise and my reading done.

I hope the things I shared with you helps you somehow… The key is to find what works for you. 🙂

 

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