To:       Executive Vice Presidents; Chancellors; Vice Presidents; Vice Chancellors; Vice Provosts; Deans; Directors and Heads of Schools, Divisions, Departments and Offices

From:  Brad Bowen, senior director of Asset Management and University Engineer

Date:   March 25, 2016

Re:      Repair & Rehabilitation Matching Funds Program

I am pleased to announce that Physical Facilities is offering the Repair & Rehabilitation (R&R) Matching Funds Program for FY17. We’ve designed the Matching Funds Program to support projects that academic units have identified as high priorities.

Through this program, and with your help, we will advance strategically-important projects. For FY17, available university matching funds will be limited to a maximum of $250,000 per project in order to facilitate the successful completion of selected projects during the fiscal year.

The FY17 program will follow a similar set of guidelines as in years past. For approved projects, funding will be made available after July 1, 2016 with project construction estimated to begin in the summer of 2017.

As part of the Matching Funds Program, colleges will prioritize projects, identify available funds and submit their projects to Keith Moore, R&R manager, at for consideration on or before April 22, 2016. The application must include an estimate that was created in conjunction with Physical Facilities.

David Woods, client service manager, will oversee the review of applications to confirm their scopes and budgets, and we will firmly establish the final list of projects by July 1, 2016.

For your reference, the FY17 Matching Funds Program guidelines and application are available online at

If any questions arise as you review the Matching Funds Program documents or as you work through preparing your application, please feel free to contact me at or (765) 494-3900.