TO: Executive Vice Presidents, Chancellors, Vice Presidents, Vice Chancellors, Vice Provosts, Deans, and Directors and Heads of Schools, Divisions, Departments, and Offices
FROM: Janice Indrutz, Executive Assistant to the Board and Corporate Secretary
DATE: July 28, 2016
SUBJECT: Invitations to the Board of Trustees
I respectfully request the assistance of your respective offices and units with regard to sending invitations for university events to the trustees.
Effective immediately, any electronic invitation that you wish for one or more of the trustees to receive should be sent to email@example.com. My assistant, Kim Weldy, or I will then forward the invitation to the trustee(s) and ask them to respond with their attendance plans. We will then extend their RSVP(s) as appropriate. Allowing the Office of the Board of Trustees (BOT) to serve as the clearinghouse for electronic invitations to the trustees will not only make Kim and me aware that the trustees have been invited to the event, it will streamline communication and alleviate confusion.
Additionally, if an actual print invitation is mailed to the trustees, please kindly send a copy of the invitation to my office, again, so that we may be aware that the trustees have been invited to the event and serve as the clearinghouse for their attendance.
Thank you for your cooperation. Please contact me at firstname.lastname@example.org or 4-9710 if you have any questions.