To:           Executive Vice Presidents, Chancellors, Vice Presidents, Vice Chancellors, Vice Provosts, Deans, Directors and Heads of Schools, Divisions, Departments and Offices

From:       Trenten D. Klingerman, Vice President for Human Resources

Date:        October 13, 2015

Re:           Winter Recess

As recently announced by the President, December 28-30, 2015 has been designated as winter recess, and Human Resources has created frequently asked questions and pay practices.

In general, most buildings and services will not be available and the majority of University employees will not report to work. However, in order to facilitate required activities, some University employees will be required to work during the winter recess and appropriate facilities will remain open.

Each unit and college is responsible for final determinations as to which of its personnel are essential. Essential personnel are generally defined as staff designated by a unit head that are required to work in order to provide the minimum level of service on a campus (i.e., emergency services, utilities and provision of food and housing) and those needed to prevent irreparable damage to research and mechanical systems. To ensure employees have adequate time to plan, I’m asking each affected unit head to designate essential personnel required during the winter recess in his or her department and notify employees of this designation on or before October 30.

The winter recess is part of the University’s ongoing efforts to recognize and reward hardworking employees. Whenever possible, units/colleges should plan in advance so that the number of employees required to work will be minimal.

Thank you for your attention to this matter.