To:                   Executive Vice Presidents, Chancellors, Vice Presidents, Vice Provosts, Vice Chancellors, Deans, Directors and Heads of Schools, Divisions, Departments and Offices

From:              Alysa Christmas Rollock, Vice President for Ethics and Compliance

Re:                  Reportable Outside Activities

Date:               June 25, 2015


On Monday, Purdue Today will include a reminder to faculty and staff to disclose their Reportable Outside Activities for 2015-2016 fiscal year through the online disclosure system.

Once a member of the faculty or staff submits a form, the appropriate department head will receive an email message informing him or her that action is required.  After the department head recommends approval or denial of the request, the Unit Head (or his or her designee) is notified and is able to review the submission and recommendation. Individuals may check the status of their form and will receive electronic notice of action taken by the Unit Head.

All exempt faculty and staff whether part-time or full-time, are required to submit a form before they engage in any Reportable Outside Activities. At the beginning of each fiscal year, employees also must report all activities in which they continue to participate, even if previous approval was granted. If an individual completed a form for activities in the 2014-2015 fiscal year, that information will prepopulate the 2015-2016 disclosure form and may be revised as necessary.

Faculty and staff report outside activities in accordance with the Conflicts of Commitment and Reportable Outside Activities (III.B.1) policy, which is available at

To assist faculty and staff in determining what needs to be reported, the Office of the Vice President for Ethics and Compliance provides a list of frequently asked questions at

Additional reminders will be provided in August and September for those who are away from the University during the summer.