Federal Work-Study

Self-help financial aid where students work part-time to earn income that can be used to help pay for daily expenses.  Students are paid bi-weekly, therefore, these funds cannot be credited to a student’s invoice/billing.  Employers include campus departments and approved off-campus, non-profit agencies.  Students are responsible for securing employment and working scheduled hours to earn FWS funds. 


Federal Work-Study (FWS) is a need-based aid program that is awarded based on information submitted on the Free Application for Federal Student Aid (FAFSA).  Students may be eligible if a FAFSA is filed by Purdue's priority FAFSA filing date of April 15, indicating an interest in FWS on the FAFSA and demonstrating significant financial need.

Work Study Student Information

On Campus Supervisor Information

On Campus Payroll Clerk - Business Office Information

Off Campus Supervisor Information

Work-Study Student Information

To utilize your Federal Work-Study award for the academic year, you must:
  1. Accept your FWS award in your myPurdue portal.
  2. Apply for FWS positions and inform your potential employer that you have accepted a FWS award during the hiring process
  3. Complete any additional employment forms from your employer
If you do not plan to utilize your FWS award, please decline the award in your myPurdue portal. 

On Campus Supervisor Information

Supervisors of potential FWS eligible student employees should work with your department payroll clerk or business office personnel to verify each students FWS eligibility as part of the hiring process. 

On Campus Payroll Clerk - Business Office Information

If your department employs student workers, the department must verify if each student is Federal Work-Study eligible during the hiring process.
Authorized business office personnel may verify FWS eligibility by following these steps:
  • Go to Cognos and follow path: Team Content > Departmental Content > Treasurer > Comptroller > Federal Work Study Report - Payroll and FA Data.  Report view of Federal Work Study Award & Employment Details
  • Access to this report is specific to approved personnel.  Work with your Business Office/Payroll Team Lead to verify FWS eligibility.
  • Complete a search using the student PUID.
  • The report will confirm if the student is FWS eligible and if the award has been accepted.
  • If the award has not been accepted, instruct the student to accept their award in their myPurdue portal.
  • After confirming acceptance > go to the Payroll Authorization Form (PAF) template located at purdue.edu/dfa/types-of-aid/PAF.pdf.
  • Complete the PAF, including the Job Description > Save As "First Initial, Last Name, PERNER" > Email the PAF to workstudy@purdue.edu
  • If the student is not FWS eligible (the student should not be on the report list) > Complete your normal student hiring process.
  • Additional Federal Work-Study information can be found at SuccessFactors - Payroll Resources 
Payroll Authorization Form (PAF) Instructions:
  1. If you are the departmental payroll clerk, fill out the PDF Payroll Authorization Form, completely.
  2. Do not leave blank fields on the PAF document.
  3. Job titles must clearly define the position.  "Work-Study" or "Student Worker" are not sufficient job titles. 
  4. Don't forget to copy in the student's job description at the end of the PAF document.
  5. The completed form should be sent to workstudy@purdue.edu.

Off Campus Supervisor Information

Off-campus supervisors of potential Federal Work-Study eligible student employees should contact the Purdue University Office of the Bursar at 765-494-5373 or workstudy@purdue.edu for an off-campus FWS site agreement form and further instructions.
  1. As an off-campus FWS employer, fill out the PDF Payroll Authorization Form, to begin the hiring process of a desired candidate.
  2. Don't forget to copy in the student's job description at the end of the PAF document. 
  3. The completed form should be sent to workstudy@purdue.edu.

Purdue University Division of Financial Aid, Schleman Hall, Room 305, 475 Stadium Mall Drive, West Lafayette, IN 47907-2050, (765) 494-5050

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