Federal Work-Study

Federal Work-Study (FWS) is a financial aid award offered to students who have demonstrated financial need as determined by their answers on the Free Application for Federal Student Aid (FAFSA).  Complete the FAFSA for FWS consideration.  FWS is an award that allows students to earn income while working.  FWS employers include campus departments and approved off-campus, non-profit agencies.  Students are responsible for securing employment and working scheduled hours to earn FWS funds through bi-weekly pay.

Work Study Student Information

On Campus Supervisor Information

On Campus Payroll Clerk - Business Office Information

Off Campus Supervisor Information

Work-Study Student Information

To utilize your Federal Work-Study award for the academic year, you must:
  1. Accept your FWS award in your myPurdue portal.
  2. Apply for FWS positions and inform your potential employer that you have accepted a FWS award during the hiring process
  3. Complete any additional employment forms from your employer
If you do not plan to utilize your FWS award, please decline the award in your myPurdue portal.  FWS awards still in Offered status on October 1 are subject to cancellation.

On Campus Supervisor Information

Supervisors of potential FWS eligible student employees should work with your department payroll clerk or business office personnel to verify each students FWS eligibility as part of the hiring process.  Supervisors given a Federal Work-Study Eligibility Notice by a student should forward the notice to your departmental payroll clerk to initiate the Federal Work-Study workflow.

On Campus Payroll Clerk - Business Office Information

If your department employs student workers, the department must verify if each student is Federal Work-Study eligible during the hiring process.
NEW August 2019:  Authorized business office personnel may verify FWS eligibility by following these steps:
  • Go to Cognos and follow path: Team Content > Boiler Insight > Department Content > West Lafayette > Student > EMAR > Federal Work Study Report - Payroll and FA Data > File: Report view of Federal Work Study Award & Employment Details
  • Access to this report is Role specific to approved personnel.  Work with your Business Office/Payroll Team Lead to verify FWS eligibility.
  • Complete a search using the student PUID.
  • The report will confirm if the student is FWS eligible and if the award has been accepted.
  • If the award has not been accepted, instruct the student to accept their award in their myPurdue portal.
  • After confirming acceptance > go to the Payroll Authorization Form (PAF) template located at purdue.edu/dfa/types-of-aid/PAF.pdf.
  • Complete the PAF, including the Job Description > Save As "First Initial, Last Name, PERNER" > Email the PAF to workstudy@purdue.edu
  • If the student is not FWS eligible (the student should not be on the report list) > Complete your normal student hiring process.
If the student has already turned in a Federal Work-Study Eligibility Notice:
  1. If you are the departmental payroll clerk, fill out the PDF Payroll Authorization Form, or begin the Federal Work Study workflow by clicking this link
  2. Complete your section of the PAF using the Federal Work Study eligibility notice supplied by the student.  Don't forget to copy in the student's job description at the end of the PAF document. Send the PAF to the next destination by clicking on the FINISH button.

Off Campus Supervisor Information

Off-campus supervisors of potential Federal Work-Study eligible student employees should contact the Purdue University Office of the Bursar at 765-494-5373 or workstudy@purdue.edu for an off-campus FWS site agreement form and further instructions.
If the student has already turned in a Federal Work-Study Eligibility Notice:
  1. As an off-campus FWS employer, fill out the PDF Payroll Authorization Form, or begin the Federal Work Study workflow by clicking this link.
  2. Complete your section of the PAF using the Federal Work Study eligibility notice supplied by the student.  Don't forget to copy in the student's job description at the end of the PAF document. Send the PAF to Purdue's Bursar Office by clicking on the FINISH button.

Purdue University Division of Financial Aid, Schleman Hall, Room 305, 475 Stadium Mall Drive, West Lafayette, IN 47907-2050, (765) 494-5050

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