Special Circumstances

Early notification and extended processing times

Pre-Award may communicate specific proposal processing deadlines for certain large, multi-institutional, complex agency RFPs. Revised timelines will be developed on a case-by-case basis and issued by the Director of Pre-Award to the PIs and Associate Deans for Research.

Early notification and processes are required for a proposal or funding application that involves any of the following uncommon circumstances:

  1. The sponsor or prime sponsor is a foreign entity
  2. The proposal is for a U.S. federal government contract — not a grant or cooperative agreement
  3. The sponsor requires the submission of a small business subcontracting plan, an intellectual property management plan, a laboratory safety plan, or any other plan or document that must be developed or coordinated outside of Sponsored Program Services
  4. The proposal requests funding in excess of $5 million of direct costs per budget year
  5. A purpose of the proposal is to establish a new Purdue University center or institute
  6. The proposal involves construction or renovation

A proposal that falls outside the expected processing timeline may require overtime that may be billed to the submitting department(s). In these cases, the Director of Pre-Award will discuss this overtime in advance with the Department Head and other key stakeholders such as the Associate Dean(s) for Research, EVPRP or the Senior Director of SPS.

To learn more about our services, visit:

Pre-Award Services (SPS): https://www.purdue.edu/business/sps/preaward
Proposal Development (EVPRP):https://www.purdue.edu/research/funding-and-grant-writing/grant-writing.php

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