Priority Processing Details

Principal Investigator’s proposal responsibilities to take full advantage of Pre-Awards Services

  1. Initial Notification/Initial Budget Request: A completed proposal worksheet is required for each submission and should be submitted at least fifteen (15) business days prior to the proposal deadline along with the initial budget request (submit proposal worksheet here) here: The proposal worksheet serves as notification of the intent to submit the proposal and communicates key information related to the submission. Earlier submission is highly encouraged. If the proposal requires cost sharing, the PI must get in touch with the appropriate Department Head/ADR contact to initiate discussions.
  2. Final Budget, Justification, and Draft SOW: The following elements of the proposal must be submitted to Pre-Award at least five (5) business days in advance of the submission deadline. Meeting this criterion ensures that the proposal is ready for academic approvals through Coeus prior to submission:
    1. Final Budget, including any cost share commitments — Pre-Award specialist will assist in developing the budget and documenting the cost share commitments
    2. Final Budget Justification
    3. Draft Statement of Work (Project Description, Research Strategy, etc.)
  3. Final Documents for Submission: All final proposal documents for submission must be received at least two (2) business days in advance of the submission deadline. This includes, but is not limited to, the project summary, references, bio-sketches, any required supplementary documents, and the most recent version of the project description/research strategy/statement of work, including any regulatory requirements (i.e., use of human or animal subjects). Additionally, all financial interest disclosures must be completed within the Proposal Driven Database (PDD) for all Public Health Service (PHS) sponsors and all other sponsors who have adopted the PHS policy related to Financial Conflict of Interest.
  4. FINAL SOW/Project Description/Research Strategy: Eight (8) hours prior to deadline, all materials for submission must be submitted. It is the responsibility of the PI to send final materials to Pre-Award in enough time to allow for review, upload, and successful submission prior to the deadline. Any document received fewer than eight hours in advance of the deadline may not receive a full review by Pre-Award and could be at risk for missing submission. (Sponsor systems often do not allow submissions after the stated deadline.)

    In the cases where proposals are due outside normal business hours (8 a.m. - 5 p.m.), 5 p.m. EST of the day of the deadline should be considered the official submission deadline.

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