Other/Current and Pending Support

Support provided by SPS Pre-Award for preparation of the current and pending support document changed in Fall 2020 due to new formatting requirements from NSF. Details have been documented in the New Procedures for NSF Current & Pendings document.  As NSF continues to make updates to the required format, make sure you are using the most recent version for your proposal.

Investigator Expectations Regarding Completion of Other/Current and Pending Support Documents:

Consistent with federal agency expectations, Purdue University requires that every disclosure to an external funding agency of an investigator’s active, pending, or previous sources of support for research and other sponsored activities be true, complete, and accurate to the best of the investigator’s knowledge. This requirement applies regardless of the source of support, whether or not Purdue University is the recipient of the support. For example, if an investigator with a joint appointment is listed as a PI on an award to another institution, that must be disclosed in other support. The requirement for disclosure applies at the time of proposal submission, prior to award acceptance, and as part of the annual progress report.  It is the investigator’s responsibility to ensure the accuracy of other support documents, in accord with the application guidelines or the sponsor’s instructions. False, fictitious, or fraudulent statements or claims (including intentional omissions) in violation of this policy may result in University and sponsor administrative, civil, or criminal penalties.

 

Guidance for Completion of Other/Current and Pending Support Documents:

This page contains guidance for completing Other/Current and Pending Support documents. Many federal agencies are revising their instructions regarding Other Support. They request similar, though not uniform, information and provide somewhat ambiguous instructions. Given these factors, we offer below some clarifying statements to standardize and set expectations on what to include in Other/Current and Pending Support documents submitted by Purdue.

  • It is the investigator’s responsibility to ensure the accuracy and completeness of Other/Current and Pending Support documents, in accord with the application guidelines or the sponsor’s instructions. By providing a final current and pending to SPS for the proposal, the investigator is certifying that their current and pending is accurate and complete.
  • Current and Pending/Other Support documents provided by Sponsored Programs Services Pre-Award staff are draft documents including only the data available within Sponsored Program Services systems.  Additional support should be added as described below.
  • Any activity conducted within the scope of an Investigator’s Purdue appointment that provides funding or requires a quantifiable commitment of time must be reported.
    • Commitments are regular obligations of time (part of an investigator’s regular activities, except teaching), not short-term obligations, such as attending a meeting and making a presentation.
    • Reportable outside activities and collaborations occurring in the summer should be included.
    • If an investigator has a quantifiable commitment for an activity but is receiving no salary support from the activity (salary is cost shared by the University), that activity must be reported.
    • Typically, activities that provide funding or have a quantifiable commitment of time are Federal or Non-Federal sponsored projects.
    • Awards resulting from internally-funded competitions, such as Provost and EVPRP, Cancer Center or Dean’s funds, should be included only if there is measurable effort.
  • All collaborations and affiliations that provide funding/resources or require a commitment of time must be reported, whether foreign or domestic.

As appropriate, please:

  • Add any sources of funding/resources which may not be available in the data available to SPS.
  • Include the proposal being submitted as a pending proposal.
  • Address potential overlap or over-commitments. As this is a primary concern of Federal agencies, please be clear in your explanations.
  • List projects with no-cost extensions.
  • Update information as much as possible, e.g., remove outdated proposals or expired awards, unless specifically requested by sponsor, such as DoD.

These charts offer a visual of the expected disclosures by sponsor and the method by which they require the specific disclosure at the proposal (pre-award) stage. 

Expected Proposal Stage Disclosures Method - Proposal Stage Disclosures

What follows are examples of Federal sponsor-specific guidance on what they request in their Other Support documents. As sponsor guidance may change, SPS recommends that the investigator/department pay close attention to the sponsor’s instructions in the request for proposal, policy guide, etc. on how to prepare these documents. Each sponsor may request slightly different information or require that it be provided following their own format. SPS offers a method to prepare the information for some of the University’s largest sponsors.

Investigators and departments should be prepared to respond to a sponsor’s questions about the information provided in Other Support.

Additional details regarding the services provided by Sponsored Program Services to assist investigators in developing their Other/Current and Pending Support documents are available.

 

Specific Agency Guidance

 

National Institutes of Health (NIH) Other Support

Updated March 2021: NIH Other Support webpage

Published March 12, 2021: NOT-OD-21-073 Upcoming Changes to the Biographical Sketch and Other Support Format Page for Due Dates on or after May 25, 2021, updated FAQs, and NOT-OD-21-110 “Implementation of Changes …”

On July 10, 2019, the NIH Office of the Director issued Notice Number: NOT-OD-19-114 “Reminders of NIH Polices on Others Support and on Policies related to Financial Conflicts of Interest and Foreign Components”. This Notice changed our understanding of some of the guidance NIH has provided in the past. This Notice is accompanied by FAQs.

Published July 10, 2019: NIH website on Protecting U.S. Biomedical Intellectual Innovationhttps://grants.nih.gov/policy/protecting-innovation.htm, provides additional information and examples.  The website details what should be disclosed to NIH about Senior/Key Personnel on applications and awards and the responsibilities of applicants and recipient institutions.

From the NIH Grants Policy Statement, Revised October 2019:

Other Support: Includes all resources made available to researcher or senior key personnel in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant. Other support does not include training awards, prizes, gifts or start-up support from the US based institution.

NIH has indicated that they review Other Support information to ensure that:

  • All resources, domestic or foreign, directly supporting the individual’s research endeavors have been reported
  • Sufficient levels of effort are committed to the project
  • There is no scientific, budgetary, or commitment overlap
  • Only funds necessary to the approved project are included in the award
  • Any foreign resources that meet the definition of a foreign component have received appropriate prior approval.

NIH Other Support Guidance:

Information on other active and pending support will be requested as part of the Just-in-Time procedures for all individuals identified in the application as the PI or senior/key personnel. More detailed information is available on the NIH Other Support webpage.

  • Other support includes all resources made available to a researcher in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant. This includes resource and/or financial support from all foreign and domestic entities, including but not limited to, financial support for laboratory personnel, and provision of high-value materials that are not freely available (e.g., biologics, chemical, model systems, technology, etc.).
  • Other support does not include training awards, prizes, or gifts.
  • Other support is requested for all individuals designated in an application as senior/key personnel-those devoting measurable effort to a project. Information on Other Support is not specifically requested for Program Directors, training faculty, and other individuals involved in the oversight of training grants since applicable information is collected in other sections of a training grant application. It is also not requested for individuals categorized as Other Significant Contributors.

Information from Recent Discussions with NIH:

In addition to the excerpt from the GPS shown above, recent conversations with NIH suggest the University should use its best judgement about reporting activities in Other Support. The following information reflects our current understanding of the intent of the Notice:

  • Participation in a foreign talent program needs to be disclosed.
  • Start-up funds provided by Purdue are not subject to disclosure in Other Support.
  • Consulting activities, which were part of the July 6, 2019 version of the FAQs, have been subsequently excluded from reporting requirements in Other Support.
  • Gifts, training grants, and prizes are still excluded from Other Support. Care must be taken to ensure that funds are appropriately categorized.
  • Awards resulting from internally-funded competitions, such as PU/PRF funds, should be included only if there is measurable effort.
  • Non-monetary support provided for the benefit of an investigator’s research endeavors needs to be reported. This would include resources and facilities that are uniquely available to the researcher, but would not include facilities, services, or resources available for shared use and not specific to the individual investigator. Those facilities, services and resources would typically be reported under the Facilities and Other Resources section of the application.
  • Individuals with a 9-month appointment must report any time spent conducting research under a foreign award over the summer. See the NIH FAQ on this topic.
  • All resources provided by a foreign organization, whether monetary or not, should be disclosed.

NEW NIH Other Support Requirements (effective for due dates on/after May 25, 2021**)

  • The Other Support form must be signed by the PI or senior/key personnel. Once a signature has been obtained, the document must be made into a flattened PDF.
  • Supporting documentation:
    • For foreign activities or resources, recipients must submit “copies of contracts, grants or any other agreement specific to senior/key personnel foreign appointments and/or employment with a foreign institution.” This may include:
      • Appointment letters or other documents (agreement) related to the terms and conditions of the appointment with foreign entities
      • Employment agreements with foreign entities
      • Grants and contracts received as a result of their appointment and/or employment with the foreign entity (received as an individual or through the foreign entities involved)
    • If not in English, recipient must provide translated copies.
    • Must be part of Other Support PDF

**NIH expects applicants and recipients to use the updated biosketch and other support format for applications, Just-in-Time (JIT) Reports, and Research Performance Progress Reports (RPPRs) as of May 25, 2021. NIH will require the use of the updated format pages for the previously mentioned submissions for anything on and after January 25, 2022. Failure to follow the appropriate formats on or after January 25, 2022 may cause NIH to withdraw applications from or delay consideration of funding.

 


National Science Foundation (NSF) Current and Pending Support

NOTE: The National Science Foundation released an updated Proposal and Award Policies and Procedures Guide (PAPPG) effective for proposals due on or after October 4, 2021. NSF has updated the NSF-approved format required for the preparation of the Current and Pending Support document.  Detailed information can be found on this NSF Current and Pending website.

REVISED CURRENT & PENDING PROCEDURES: Support provided by SPS Pre-Award for preparation of the current and pending support document has changed due to these new formatting requirements from NSF.  Details have been documented in the New Procedures for NSF Current & Pendings document.

Disclosure Table:  NSF Pre-award and Post-award Disclosures Relating to the Biographical Sketch and Current and Pending Support (Published by NSF 9/1/2021)

From NSF Proposal and Award Policies and Procedures Guide, effective October 4, 2021:

h. Current and Pending Support

Current and pending support information must be separately provided through use of an NSF-approved format33, for each individual designated as senior personnel on the proposal. Current and pending support includes all resources made available to an individual in support of and/or related to all of his/her research efforts, regardless of whether or not they have monetary value, except as noted in paragraph (v) below. Current and pending support also includes in-kind contributions (such as office/laboratory space, equipment, supplies, employees, students34. In-kind contributions not intended for use on the project/proposal being proposed that have associated time commitments also must be reported.35

Current and pending support information must be provided for this project, for ongoing projects, and for any proposals currently under consideration from whatever source irrespective of whether such support is provided through the proposing organization or is provided directly to the individual. This includes, for example, Federal, State, local, foreign, public, or private foundations, non-profit organizations, industrial or other commercial organizations, or internal funds allocated toward specific projects.

A brief statement of the overall objectives of the project/proposal being proposed or in-kind contribution must be provided. The submission also should summarize potential overlap with any active or pending proposal or in-kind contribution and this proposal in terms of scope, budget, or person-months planned or committed to the project by the individual

The total award amount for the entire award period covered (including indirect costs) must be provided, as well as the number of person-months (or partial person-months) per year to be devoted to the project by the individual. Person-month information included in current and pending support may differ from the person-months requested on the budget for a given project. The information contained on the budget is separate and distinct from the information entered on current and pending support regarding how much time the individual is or is planning, or has committed to spend on a project. If the individual is not requesting salary, and will not be expending any effort, then the project should not be reported in current and pending support.

Concurrent submission of a proposal to other organizations will not prejudice its review by NSF, if disclosed.36 If the project (or any part of the project) now being submitted has been funded previously by a source other than NSF, information must be provided regarding the last period of funding.

Source: https://www.nsf.gov/pubs/policydocs/pappg22_1/pappg_2.jsp#IIC2h

NSF released revised Frequently Asked Questions (FAQs) Regarding Current and Pending Support in June 2021.

 

Department of Energy (DoE) Current and Pending Support

The Department of Energy has released a memo limiting participation in foreign talent recruitment programs. DOE has released an order and FAQs to implement this memo. 

From Continuation of Solicitation for the Office of Science Financial Assistance Program, posted 10/1/2020:

SECTION VIII.A.

  1. How to Prepare Current and Pending Support

WARNING: These instructions have been significantly revised to require disclosure of a variety of potential conflicts of interest or commitment, including participation in foreign government-sponsored talent recruitment programs.

Current and Pending support is intended to allow the identification of potential duplication, overcommitment, potential conflicts of interest or commitment, and all other sources of support. The PI and each senior/key person at the prime applicant and any proposed subaward must provide a list of all sponsored activities, awards, and appointments, whether paid or unpaid; provided as a gift with terms or conditions or provided as a gift without terms or conditions; full-time, part-time, or voluntary; faculty, visiting, adjunct, or honorary; cash or in-kind; foreign or domestic; governmental or private-sector; directly supporting the individual’s research or indirectly supporting the individual by supporting students, research staff, space, equipment, or other research expenses. All foreign government-sponsored talent recruitment programs must be identified in current and pending support. SC requires the use of the format approved by the National Science Foundation (NSF), which may be generated by the Science Experts Network Curriculum Vita (SciENcv), a cooperative venture maintained at https://www.ncbi.nlm.nih.gov/sciencv/, and is also available at https://www.nsf.gov/bfa/dias/policy/nsfapprovedformats/cps.pdf .  The use of a format required by another agency is intended to reduce the administrative burden to researchers by promoting the use of common formats.

For every activity, list the following items:

  • The sponsor of the activity or the source of funding
  • The award or other identifying number
  • The title of the award or activity. If the title of the award or activity is not descriptive, add a brief description of the research being performed that would identify any overlaps or synergies with the proposed research
  • The total cost or value of the award or activity, including direct and indirect costs. For pending proposals, provide the total amount of requested funding
  • The award period (start date –end date)
  • The person-months of effort per year being dedicated to the award or activity
Source: https://science.osti.gov/-/media/grants/pdf/foas/2021/DE-FOA-0002414.pdf


Department of Defense (DoD) Previous/Current/Pending Support

The Department of Defense has indicated that information provided in Previous/Current/Pending Support will be used to support protection of intellectual property, national security, and to limit undue influence. See Memorandum.

 

From General Application Instructions, Version 601, Department of Defense, Defense Health Program, Congressionally Directed Medical Research Programs:

PI/Key Personnel Previous/Current/Pending Support: This file must be titled “Support_LastName.pdf” where “LastName” is the last name of the PI/Key Personnel.

For all previous (award period of performance ending within the past 5 years), current, and pending research support, include the title, time commitments, supporting agency, name and address of the funding agency’s procuring Contracting/Grants Officer, performance period, level of funding, brief description of the project’s goals, and list of the specific aims. If applicable, identify where the proposed project overlaps with other existing and pending research projects. Clearly state if there is no overlap.

List all positions and scientific appointments, both domestic and foreign, held by senior/key personnel that are relevant to an application, including affiliations with foreign entities or governments. This includes titled academic, professional, or institutional appointments whether or not remuneration is received, and whether full-time, part-time, or voluntary (including adjunct, visiting, or honorary).

Report all resources and other support for all individuals designated in an application as senior/key personnel–including for the PI and for other individuals who contribute to the scientific development or execution of a project in a substantive, measurable way, whether or not they request salaries or compensation. Information must be provided about all current support for ongoing projects, irrespective of whether such support is provided through the applicant organization, through another domestic or foreign organization, or is directly provided to an individual who supports the senior/key personnel’s research efforts.

Report all current projects and activities that involve senior/key personnel, even if the support received is only in-kind (e.g., office/laboratory space, equipment, supplies, employees). All research resources including, but not limited to, foreign financial support, research or laboratory personnel, lab space, scientific materials, selection to a foreign “talents” or similar-type program, or other foreign or domestic support must be reported.

Provide the total award amount for the entire award period covered (including facilities and administrative costs), as well as the number of person-months (or partial person-months) per year to be devoted to the project by the senior/key personnel involved.

If there is no previous, current, or pending support, enter “None.” An updated previous, current, and pending support document will be required if an award is recommended for funding.

Source: https://cdmrp.army.mil/funding/pa/FY21-BCRP-GAI.pdf

 

USDA National Institute of Food and Agriculture (NIFA) Current & Pending Support

From USDA NIFA Current & Pending Support template:

Instructions:

Who completes this template: Each project director/principal investigator (PD/PI) and other senior personnel specified in the Request for Applications (RFA). For Agriculture and Food Research Initiative (AFRI) applications, completion of this is only required for PDs/PIs and CoPDs/CoPIs.

How this template is completed:

  • Record information for active and pending projects, including this proposal.
  • All current efforts to which PD/PI(s) and other senior personnel have committed a portion of their time must be listed, whether or not salary for the person involved is included in the budgets of the various projects. For AFRI applications, list only projects for which salary is requested.
  • Provide analogous information for all proposed work which is being considered by, or which will be submitted in the near future to, other possible sponsors, including other USDA programs.
  • For concurrent projects, the percent of time committed must not exceed 100%.

Note: Concurrent submission of a proposal to other organizations will not prejudice its review by NIFA.

Source: https://nifa.usda.gov/sites/default/files/resource/current_pending_0.doc


National Aeronautics and Space Administration (NASA) Current and Pending Support

From NASA GUIDEBOOK FOR PROPOSERS RESPONDING TO A NASA FUNDING OPPORTUNITY (NOFO), Revised as of February 4, 2021, Effective as of February 15, 2021:

 

2.16 Current and Pending Support

PIs and Co-PIs shall provide all ongoing and pending projects and proposals (regardless of salary support) in which they are performing or will perform any part of the work. Co-Is proposing to spend 10% or more of their time in any given year to the proposed effort shall provide a list of ongoing and pending projects and proposals (regardless of salary support) that require more than 10% of their time in any given year. Proposals do not need to include the current proposal on the list of pending proposals unless it has been submitted in response to another funding opportunity (i.e., NASA or another sponsor).

PIs and Co-PIs also shall list their current and pending support with Chinese universities and other similar institutions or a Chinese-owned company at the prime recipient level and at all subrecipient levels, whether the bilateral involvement is funded or performed under a no exchange of funds arrangement3. (See paragraph 2.2.1) For those investigators for whom it is required (see above), the proposal shall provide the following information for each current and pending project:

  • Title of funded project or proposal title;
  • Name of PI on award or proposal;
  • Program name (if appropriate) and sponsoring agency or organization, including a point of contact with their telephone number and email address; • Performance period;
  • Total amount proposed (if pending) or received by that PI (including indirect costs) for that award or the amount per year if uniform (e.g., $50k/year); and
  • Time commitment by the PI for each year of the period of performance.

The proposing PI shall notify the NASA Program Officer identified in the NOFO immediately of any successful proposals that are awarded for substantially overlapping work as proposed to NASA, any time after the proposal due date and until the announcement of NASA’s selections.

Current and pending support is not required for Co-Is at non-U.S. institutions. Current and pending support is usually not required for students, but it may be requested, depending on the requirements of the NOFO. Proposers may request student funding in one of three different ways:

  • As a direct labor cost, the same as a key or other personnel;
  • As a scholarship or other student aid that shall comply with the requirements in 2 CFR 200.466, Scholarships and student aid costs; or
  • As a participant support cost as defined in 2 CFR 200.75 Participation support costs.

Source: https://www.nasa.gov/sites/default/files/atoms/files/2021_ed._nasa_guidebook_for_proposers.pdf


Purdue University, 610 Purdue Mall, West Lafayette, IN 47907, (765) 494-4600

2014 Purdue University | An equal access/equal opportunity university | Copyright Complaints | Maintained by Sponsored Program Services

If you have trouble accessing this page because of a disability, please contact Sponsored Program Services at spsweb@purdue.edu.