Form I-9, Employment Eligibility Verification
What is Form I-9, Employment Eligibility Verification?
The Form I-9, Employment Eligibility Verification, is issued by the United States Citizenship and Immigration Services (USCIS) and must be used by the employer to verify an employee’s identity and to establish work authorization as evidence they are authorized to be employed and paid wages, regardless of citizenship or immigration status.
The Immigration Reform and Control Act of 1986 requires employers to hire only persons who may legally work in the United States-which are:
- A citizen of the United States
- A noncitizen national of the United States
- Defined as persons born in American Samoa, certain former citizens of the former Trust Territory of the Pacific Islands and certain children of noncitizen nationals born abroad)
- A lawful permanent resident
- Defined as any person who is not a U.S. citizen and who resides in the U.S. under legally recognized and lawfully recorded permanent residence as an immigrant. The term “lawful permanent resident” includes condition residents. (Issued a green card)
- An alien authorized to work
- Defined as persons, not a citizen or national of the U.S. or a lawful permanent resident, but authorized to work in the U.S. (examples: F-1 students, J-1 exchange visitors, H-1B, O-1, issued an Employment Authorization Document or I-766 EAD.
Purdue University does not discriminate against individuals on the basis of nation origin or citizenship.
Process (Required by Law)
- Following (not prior to) acceptance of the offer of employment: Employee is advised of the requirement to complete electronic I-9 Form. Remote Hires have a process and will receive instructions directly from Remote I-9 staff. Note: Purdue policy requires a new electronic I-9 for new hires and rehires
- No later than the first day of employment: The employee must complete the New Hire Wizard.
- No later than the third business day of employment: The employee must present original and unexpired documents to a Purdue I-9 (or authorized representative as appointed by Payroll & Tax Services), who must review document(s) and enter the data from those document(s) into Section 2 while the employee is physically present.
- List of Acceptable Documents
- Only original and unexpired document(s) chosen from the List of Acceptable Documents are accepted for review to establish both identity and employment eligibility.
- Employers CANNOT specify which document(s) an employee must present. All employees must be given the choice of either one item from List A (some List A documents consist of two or more documents) OR one from both List B & List C.
- A restricted Social Security Card is NOT ACCEPTABLE as a List C document.
- Restricted SSN cards state any of the following statements: “Not Valid for Employment”, “Valid for Work Only with INS Authorization” or “Valid For Work Only With DHS Authorization”
- Additional Documentation Requirements
- No copies are to be made of any document(s) presented for completion of Section 2. Exceptions are any of the three PHOTO MATCHING documents which must be scanned and uploaded directly into the electronic I-9 (U.S. Passport, Permanent Resident Card or Employment Authorization Document)
- List of Acceptable Documents
- USCIS I-9 Central
- International Students and Scholars
- U.S. Citizenship and Immigration Services - Handbook for Employers
- Offer Letter Statement (This statement should be included in all new hire/rehire offer letters/emails.)
- Final Tentative Non-Confirmation (TNC)
Contact your Employment Center or Payroll Center.
International Students and Scholars 49-45770 Schleman Hall 136