Tax Department Starts New Procedure for Collecting Social Security Numbers - 08/18/09

To more efficiently collect new Social Security numbers from employees, the Tax Department is requesting that all employees who apply for a Social Security number complete a Permission to Request Social Security Number Form.

The form authorizes the Social Security Administration to fax the new Social Security number to the Purdue University Tax Department in the event the employee leaves the University without providing the number.

The business office should furnish the request form to the employee. The employee must complete all yellow highlighted fields, consisting of name, date of birth, and signature. The business office should submit the completed form to the Tax Department along with the required Glacier documents.

Please do not fax the form to the Social Security Administration, as it will be used only as a last resort to collect the employee’s Social Security number. Employees will continue to submit their Social Security card to their business office.

In addition, the Tax Department asks that business offices request a copy of the employee’s Social Security number application receipt before work hours are scheduled. This will help ensure that the employee has, in fact, applied for a Social Security number. The business office should keep a copy of the receipt and need not send it to the Tax Department.

For more information, please contact