I-9 Completion Compliance - 12/6/12

Payroll Services would like to remind I-9 Completers that Purdue University has specific responsibilities that must be followed under immigration law during the hiring process and is subject to penalties if found in violation of Form I-9 requirements.  These penalties include:

• Civil fines
• Criminal penalties (when there is a pattern or practice of violations)
• Debarment from government contracts

The completion of the Form I-9 within three days from an employee’s date of hire is vital due to the penalties that may occur if this requirement is not followed.   

    1. The employer must ensure that the employee completes Section 1 of the Form I-9 by the first date of employment which can occur within the time the employee accepts the position to the first day of work.

      Example: An employee may complete Section 1 up to sixty days prior (9/3/12) to their first date of employment (11/1/12), but should complete Section 1 no later than the start of work on their first day (11/1/12).

    2. The employer is responsible for the completion of Section 2 of the Form I-9 within three business days of the employee’s first day of work for pay.

      Example:  If the employee starts work on Monday, Section 2 must be completed by Thursday of that same week.

    3. If an employee is hired for fewer than three business days, Sections 1 and 2 must be fully completed by the employee’s first date of employment.

    4. Completion of the Form I-9 is not required for employees not physically working on U.S. soil.

    5. Employees MUST present original document(s) to show their identity and employment eligibility within three business days from the first date of employment.

    6. When an employee completes the Form I-9 with the status of “SSN Applied For,” they MUST be permitted to work until the SSN is provided.

    7. An employee must cease working and be separated if the Form I-9 is not completed within the three day rule.

Please direct Form I-9 questions to