Revised PMU Billing Processes Posted on Business @ Purdue - 05/4/10

Accounting Services has updated the processes for handling invoices for Purdue Memorial Union (PMU) events and invoices on PMU AR (accounts receivable) account monthly billings. They are Processing Invoices on PMU Department AR Accounts and Processing Invoices from PMU Events Office

The changes include the business offices’ use of document type SA (journal voucher) instead of document type JN (intramural invoice voucher) when preparing a billing in t-code FV50. Accounting Services urges staff to note that in accordance with sponsored program guidelines, pre-auditor approval is required when charging a sponsored program on a journal voucher.

Another change involves requests for checks from Purdue Research Foundation. The business office will request that the check be sent to the department business office instead of to the PMU business office. The department’s business office will prepare a Cash Receipts Voucher (CRV) to deposit the check to the correct clearing fund.

Please remember that the PMU clearing fund (1101XXXX) balances should be zero when appropriately reconciled. Documents with tips for reconciling funds are located on the Business Managers’ Tips for Using OnePurdue website. The site is accessible via the “OnePurdue Tips” gold tab by clicking “Search for a Tip.” To locate the documents, type “PMU” into the search criteria field and click “Submit Query.”

The revised processes are available online on the Finance/Payments & Reimbursement page of the Business @ Purdue website.