Business Office for Student Organizations Krach Leadership Center - Room 365

BOSO Covid-19 FAQs

Please refer here for answers to frequently asked questions regarding Covid-19's impact on student organization financial matters.

 

For general guidelines on holding events during the Fall 2020 semester and Protect Purdue restrictions on student organization events, please visit here or contact the Student Activities and Organizations office, sao@purdue.edu or 765-494-1231.

 

BOSO can setup voucher orders through Uber Eats. The organization needs to submit an APF and indicate that they would like to give vouchers and include the voucher cost in their list of expenses. The APF should have a field that will prompt you for the information BOSO will need to setup the vouchers. The organization should not open up an Uber Eats account to order vouchers themselves--all orders should be done through BOSO's master account. Vouchers are only being offered through Uber Eats at this time. For more information on vouchers, please contact boso@purdue.edu.

The only way to deposit electronically is to setup a storefront in TooCool.

BOSO is in the process of setting up training for officers for p-card checkout. The BOSO office is now open from 8:00 am to 5:00 pm, Monday through Friday, for p-card pickup.

In general, if an activity planning form (APF)  is required for the type of activity or event you held, an APF fully approved by SAO is required in order to receive reimbursement for expenses. If you have questions regarding this requirement and/or whether your event/activity requires an APF, please contact SAO, sao@purdue.edu.

BOSO encourages all organizations to mail checks if possible as a safety measure. If it is necessary for the check to be picked up, the BOSO office is open 8:00 am to 5:00 pm, Monday through Friday.

If your organization wants to purchase Purdue University Branded Face Masks please be sure to follow the Trademark and Licensing guidelines.

There are 5 approved licensees for Purdue University branded Face Masks:

Legends Global Merchandise (formerly MainGate) – Purdue Team Store operator
Leslie Cates
lcates@maingateinc.com
(317) 260-2517

Freckles Graphics
Jason Biddinger
jason@frecklesgraphics.com
(765) 449-8463

KIS Branded Specialties
Ray Toppen
rtoppen@kisbranded.com
(219) 785-3128

Kotis Design
Jake Levesque
Jake.levesque@kotisdesign.com
(206) 466-1822

OmniSource
Marquita Powell
mpowell@omnisourcemarketing.com
(317) 853-4932

 

You can find additional information on Trademarks and Licensing website:

https://www.purdue.edu/trademarks-licensing/campus-use/branded-face-masks.php

You will need to contact them for their home address. When you submit a payment request in the Cool system, make sure that you correctly list the address. We will then mail the check to their home address upon approval of the payment request.

Please contact SAO for guidance, sao@purdue.edu.

Please contact SOGA/SFAB at soga@purdue.edu for questions regarding SOGA and SFAB. You can contact the Office of Engagement in regards to your OEG award.

Please contact SOGA/SFAB at soga@purdue.edu for questions regarding SOGA and SFAB. You can contact the Office of Engagement in regards to your OEG award.

You will need to request a reimbursement in the COOL system for the sponsor. In order to request a reimbursement, you will need to reference the deposit number associated with the supporter's contribution and/or be able to show proof that the supporter's contribution was received by Purdue. BOSO will review and approve based on the organization's available funds.

There are continual changes and updates for airlines with canceled flights in regards to refunds and credits. Please continue to watch for updates and check with the airlines you booked with. If your organization has previously reimbursed an individual for a flight, and now a refund is given from the airline, those funds must be returned to your student organization. Here is a link to some updated airline information on refunds, credit vouchers, and change time frames.

There are continual changes and updates for airlines with canceled flights in regards to refunds and credits. Please continue to watch for updates and check with the airlines you booked with. If your organization has previously reimbursed an individual for a flight, and now a refund is given from the airline, those funds must be returned to your student organization. Here is a link to some updated airline information on refunds, credit vouchers, and change time frames.

Contact BOSO at boso@purdue.edu to let us know the status of the event and the check number. Please mail the check back to the BOSO office, Krach Leadership Center, Room 365, 1198 Third Street, West Lafayette, IN 47906. BOSO will cancel the check and credit your organization's account.

You can set up a store front through TooCool for dues payments.

You can submit scholarship awards for Fall 2020. Please complete the scholarship form and email it to kjhigh@purdue.edu .

Student Organizations will not be able to invite outside visitors, including speakers, performers, and service providers, to campus during the Fall semester. If you would like to pay a speaker or performer to provide services virtually, BOSO must extend/execute a contract with the individual or group. Please contact Deirdre Ryan, dhryan@purdue.edu for more information.

Per the Protect Purdue event guidelines: Student organization events will only be authorized to be held on campus for the fall 2020 semester. Travel booked or registration paid in violation of these guidelines will not be reimbursed. Please do not book travel or pay registration for Spring 2021 events until given permission to do so by BOSO.

You can email their new address (home address) to boso@purdue.edu and we will update the information in Cool. You can also choose them as an existing payee in Cool and then make a notation in the note section that reads, "Please use the updated address: [add updated address]".

  • Covid-19 FAQs