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Purdue University Executive Memoranda Master Listing

(Supersedes Executive Memorandum No's. A-269 and A-305)

June 15, 1973

To: Deans, Directors, and Heads of Schools, Divisions, Departments, and Offices

Re: Policies and Regulations for Absence from University Duty Due to Illness for Faculty Administrative and Professional Staff

The following policies and regulations concerning absence from University duty due to illness are effective July 1, 1973 and supersede the policies and regulations included in Executive Memoranda No.'s A-269 and A-305.

Faculty, Administrative, and Professional Staff

  1. These policies and regulations apply to both the fiscal year and the academic-year staffs.

  2. Salary payments during absences from University duty due to illness will be determined by the period of continuous service immediately preceding the date of illness according to the following schedule:

    Period of Continuous Service
    to Date of Illness
    Maximum Sick-Leave Allowance
    During a Twelve-Month Period
    Less than one year Regular pay for two weeks*
    One year and less than two Regular pay for one month; seventy-five
    percent of one additional month
    Two years and less than three Regular pay for two months: seventy-five
    percent for two additional months
    Three years or more Regular pay for three months; seventy-five
    percent for three additional months

    *Note: No waiting period is required before the two weeks may be paid. Total sick leave allowance during the first year of employment is limited to two weeks.

    Absence of a staff member which exceeds ten (10) consecutive work days must be reported to the Office of the Vice President and Treasurer, Office of the Provost, or the Director of University Development, for their respective areas of responsibility, on President's Office Form No. 33. This report must include are estimated date on which the staff member is expected to return to his normal duties with the University. A payroll change, President's Office Form No. 10, must be submitted only at the time a staff member's sick leave pay is reduced to Less than full-time.

    Illness Defined

    For purposes of administering these policies and regulations, the word "illness" is defined as a staff member's own illness, disabling injury or pregnancy. This includes childbirth and complications of pregnancy, miscarriage, abortion, and confined recovery therefrom, for the period during which the employee is unable to perform normal duties as determined by a physician.

    Continuous Service Defined
    1. Continuous service means the period of employment immediately prior to the date of illness or disability and includes all service regardless of the staff classification of the individual at the time the service is performed.

    2. Continuous service includes vacation, the first five months (one semester) of leave of absence, and sick leave allowances during a twelve-month period which total Less than the scheduled maximum for the same period.

    3. Continuous service docs not include the period of leave of absence in excess of five months (one semester). Leave of absence in excess of five months (one semester) will not constitute a break in service. It does not, however, increase the period of continuous service.

    4. A period of continuous service will terminate:

      1. When the maximum sick leave allowance has been paid. (A new period of continuous service will begin when the staff member returns to active service.)

      2. Upon resignation, retirement, or death.

    Twelve month period defined

    For purposes of determining whether the maximum sick leave allowance has been granted during a twelve-month period, the term "twelve-month period" is defined as the period of 365 consecutive calendar days immediately preceding the employee's first day of absence for a period of illness. A period of illness ends when the employee returns to work at Least one normally scheduled work day.

    Other Periods Defined

    For purposes of determining the maximum sick-leave allowance, the following definitions apply:

    1. Two weeks is defined as ten work days.

    2. One month is defined as 22 work days.

    3. Two months is defined as 44 work days.

    4. Three months is defined as 66 work days.

    Sick leave payments will not be made for months that do not come within the normal term of employment for academic year staff.

    Sick leave payments will not be made after termination of employment by reason of resignation, retirement, or death.

    Sick leave payments will be reduced by the amount of any Workmen's Compensation benefits received or receivable by the employee for the same period of absence.

    If disability occurs during leave with full or part pay, the leave will terminate the day prior to the day upon which disability begins and sick leave benefits will be payable in an amount based upon the regular salary rate.

    Sick leave payments will not be made for months that come within an approved leave of absence without pay.

    For employees with post-retirement appointments, the maximum sick leave allowance with pay during a twelve-month period is two weeks (ten work days).

    Each department is responsible for maintaining a permanent record of absences due to illness for each staff member.

Arthur G. Hansen