A meeting of the Physical Facilities Committee of the Board of Trustees convened at 10:03 a.m. on Friday, December 4, 2020, on the Purdue University campus in West Lafayette, Indiana. The meeting was held in Stewart Center, Room 214, to allow for social distancing amid the COVID-19 pandemic. Restrictions were placed on the number of observers in the room, and other members of the media and the public who wished to observe the meeting virtually were provided such instructions. Everyone in the room was wearing a mask.
All committee members were present in person or, where specifically noted, by means of electronic communication pursuant to the Electronic Meeting Policy: Gary Lehman, chair; Sonny Beck; Theresa Carter (virtually); Michael Klipsch; and Noah Scott (virtually). All other trustees were present: Michael Berghoff; JoAnn Brouillette; Vanessa Castagna; Malcolm DeKryger; and Don Thompson (virtually).
Officers and administrators in attendance were: Mitch Daniels, president; Jay Akridge, provost and executive vice president for academic affairs and diversity; Chris Ruhl, chief financial officer and treasurer; Jim Almond, senior vice president, assistant treasurer, and assistant secretary; Steve Schultz, general counsel; Trent Klingerman, deputy general counsel (virtually); Janice Indrutz, corporate secretary and senior executive assistant to the Board (virtually); Ron Elsenbaumer, chancellor of Purdue University Fort Wayne (virtually), and Tom Keon, chancellor of Purdue University Northwest (virtually).
I. APPROVAL OF MINUTES
Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to approve the minutes of its meeting convened on October 2, 2020.
II. APPROVAL TO PLAN, FINANCE, CONSTRUCT AND AWARD CONSTRUCTION CONTRACTS FOR THE ARMSTRONG HALL METAL PANEL ROOF REPAIR AND REHABILITATION PROJECT
Mr. Michael Cline, senior vice president for administrative operations, requested the Committee’s approval to plan, finance, construct and award construction contracts for the Armstrong Hall metal panel roof repair and rehabilitation project. He explained why it was necessary to repair approximately 24,000 square feet of the metal roof on the Armstrong Hall of Engineering building and said the comprehensive repair would decrease the risk of future damage and extend the life of the roof for 20-25 years. He estimated the cost of the project to be $3,500,000, with construction to take place from August 2021-April 2022.
Trustee Lehman recognized that Armstrong Hall was built from 2005-2007 under different physical facilities leadership and said addressing the safety issues was the right thing to do, to which Mr. Cline responded that temporary safety repairs had been made. In response to a question from Trustee Carter, Mr. Cline said the repairs were necessary due to both design and construction of the unique and iconic architectural feature. Trustee Lehman suggested that these repairs should be used as a learning experience for future construction projects.
Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to approve the project; full Board approval was not required. Supporting materials were filed with the minutes.
By consent, the meeting adjourned at 10:09 a.m.