Center Access Policies

Last Updated: 10/7/21

The Bechtel Center is open once again to walk-in consultations, less restricted team work, and member usage of the Center’s selection of study and work spaces. As we continue to operate within the bounds of Protect Purdue policies and our own operation schedule, this page will be updated with the most current policies on who can use the Center’s spaces and how they should go about doing so.

Center floorplans are provided here.

Accessible Center Areas

Common Spaces

Team Meeting Rooms & Public Study Areas
  • Available To:
    • Student Employees
    • Hands on Design Learning Community
    • Center-Hosted Teams (Assembly and High Bay)
    • PESC
    • Bechtel Center Members (Must have an active project & Member Badge)
  • Occupancy Limit:
    • None
  • Requirements & Rules:
    • All occupants must have Bechtel Center – Member Agreement Badge
    • Cannot let in friends who do not have Bechtel Center – Member Agreement Badge
    • Reservations are not required for use of Team Meeting Rooms, but reservations may be made and will take precedence over free use
      • Reservations may be made through the Project Management System
      • Team Leadership should consult with the Administrator Staff (Front Desk) or the Center Teams Liaison to discuss and confirm reservations
      • Team Meeting Rooms Include:
        • BIDC 203B Small Meeting Room
        • BIDC 203C Small Meeting Room
        • BIDC 203D Small Meeting Room
        • BIDC 223 Small Meeting Alcove
        • BIDC 220 and BIDC 203A are set up as Temporary COVID Distancing Office Space and are not useable by Non-Student Employees
203 Design Studio & BIDC 122 Large Conference Room
  • Available To:
    • Student Employees
    • Hands on Design Learning Community
    • Center-Hosted Teams (Assembly and High Bay)
    • PESC
  • Occupancy Limit:
    • None
  • Requirements & Rules:
    • All occupants must have Bechtel Center – Member Agreement Badge
    • Cannot let in friends who do not have Bechtel Center – Member Agreement Badge
    • Teams must have accepted reservations prior to using the space
      • Reservations are made through the Project Management System
      • Team Leadership should consult with the Administrator Staff (Front Desk) or the Center Teams Liaison to discuss and confirm reservations
    • Teams must have an accepted APF prior to using the space

Assembly

  • Available To:
    • Members of currently hosted student teams
  • Occupancy Limit:
    • Maximum of 24 individuals
  • Requirements & Rules:
    • Reservations are NOT required to use the space
    • An APF may be required depending on the type of meeting or build work in the space
    • All occupants must have relevant safety badges for Assembly as listed in the Project Management System
    • Two-person rule still applies when accessing outside of operating hours (M-F, 9am-5pm)
    • Use of power tools from 12am-9am is prohibited
    • PPE required in the area must be worn at all times:
      • Safety glasses

High Bay

  • Available To:
    • Members of currently hosted student teams
    • Center Members utilizing resources of the High Bay
  • Occupancy Limit:
    • Maximum of 8 individuals
    • Special cases of more than 8 individuals must be approved by the area supervisor and/or management
  • Requirements & Rules:
    • Reservations are required to use the space
      • Reservations are made through the Project Management System
      • Team Leadership should consult with the Administrator Staff (Front Desk) or Center Teams Liaison to discuss and confirm reservations
    • An APF may be required depending on the type of meeting or build work in the space
    • Two-person rule still applies when accessing outside of operating hours (M-F, 9am-5pm)
    • Use of power tools from 12am-9am is prohibited
    • PPE required in the area must be worn at all times:
      • Safety glasses
      • Closed toed shoes

Assembly and High Bay Team Meetings

This particular section refers to all Assembly and High Bay Teams which are registered on Boilerlink with SAO/Purdue. Those teams which are specifically hosted by the Center are subject to the following requirements as determined by SAO and Protect Purdue policies in addition to the requirements set forth by the Center. As this is a new requirement and it may take time to acquire accepted APF’s, the Center will not be fully enforcing their requirement until Monday, October 18th.

  • Scheduled Meetings
    • Definitions:
      • Callouts – Meetings which include all team members as well as potential future team members
      • Full Organization Meetings – Meetings which include all team members
      • Recurring Team Meetings – Meetings which occur at regular intervals but do not necessarily involve all team members
      • Recurring Build Nights – Meetings for project work and building which occur at regular intervals but do not necessarily involve all team members
      • Workshops – A team-sponsored meeting/event where participants will be working on something other than the team’s project (Ex. A Center-hosted team sponsoring an event to build LED Signs for fun)
    • How to Schedule Meetings:
      1. Make and confirm a reservation for the desired space with the Center
        • See relevant spaces above for specific info
      2. Submit an Activity Planning Form (APF) to SAO through Boilerlink
        • Include confirmed reservation of the space
          • Confirmation of a reservation may include reference to this policy page, a Project Management System submission, and/or direct confirmation with the Center’s Teams Liaison
        • Include any details regarding serving food
          • Service of food must follow SAO guidelines
          • The Center may provide gloves for serving if necessary
      3. Hold the event once the APF is approved
        • Teams must clean up the space after any event
        • Teams should be able to provide the approved APF upon request
        • Holding the event without an approved APF will result in the incident being reported to SAO/Protect Purdue and Center restrictions
  • Unscheduled Meetings
    • Definitions:
      • Unscheduled Meetings – Any meetings, build nights, or project work times which are informal, irregular, or organized last minute
        • Events defined under the Scheduled Meetings section that are planned last minute are not considered Unscheduled Meetings
    • How to Schedule Meetings:
      • Unscheduled Meetings do not require a reservation* or an accepted APF and may take place according to the requirements of the space they’re held in
        • *Unscheduled Meetings held in the High Bay will still require a reservation, just not an APF
        • See relevant spaces above for specific info, excluding requirements for an APF

Card Access for Teams

  • Card access for building and area entry may be granted to select members of Center-Hosted Teams
    • The number of team members granted card access may be limited depending on the size and scope of the team
  • Card access is managed solely by the Center’s Teams Liaison
  • Individuals with card access must have the relevant safety badges for the areas they will access
    • Relevant safety badges for areas are listed in the resource displayed in the project management system

Questions, Comments, or Concerns?

Any questions or concerns regarding the policies above should be directed to the Center’s Teams Liaison, Josh Tolemy, through Discord (JTolemy#8001) or by email (jtolemy@purdue.edu).